Procurement Services Newsletter | |
Reminder: Annual User Access Certification for
RU Marketplace Due April 30
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On Thursday, April 2, a new process launched for the annual user access certification for Jaggaer (RU Marketplace). This process requires all business managers to verify that system access across all units accurately reflects the current roles and responsibilities of RU Marketplace users.
Business managers—and their designated delegates—now use this new platform to certify those individuals in their unit(s)/division(s) who have access to RU Marketplace. Instructions for conducting the certification were sent by email on April 2, and certification must be completed by Thursday, April 30, 2026, at 5:00 p.m. to ensure uninterrupted system access.
Business managers and their delegates may email ufa_user_access_certification@finance.rutgers.edu with questions about this process.
| | Prepare for FY26 Year-End Close | | As the June 30 close of fiscal year (FY) 2026 approaches, please review procurement-related year-end guidance. Following these procedures and adhering to stated deadlines will ensure your financial transactions are processed in a timely manner. | |
Updated University "Terms and Conditions"
Effective April 25, 2026
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Effective this week and as part of our ongoing commitment to strengthen compliance and improve operational efficiency, Rutgers has adopted new “Terms and Conditions,” which have been revised to align with current regulatory and institutional requirements.
These updated Terms and Conditions will be incorporated into our applicable procurement systems and documentation, and all new procurement transactions after Friday, April 24, 2026, will be subject to the updated Terms and Conditions.
| | Annual Supplier Data Maintenance | | |
As part of our annual supplier data review, Procurement Services evaluates the supplier database to reduce risk associated with fraud, duplicate records, and erroneous payments. Suppliers identified for deactivation have had no active contracts, invoices, or purchase order (PO) activity within the past 24 months.
Please review the list of suppliers scheduled for deactivation in FY26. If you believe any suppliers should remain active, complete highlighted fields on the spreadsheet by Friday, May 15.
Important Notes:
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Deactivation Impact: Once deactivated, suppliers will be removed from RU Marketplace and will no longer be available for shopping, invoice processing in Jaggaer, or payment processing.
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Reactivation Requirement: Deactivated suppliers must be registered in PaymentWorks to be reactivated.
- Before requesting reactivation or initiating a new PaymentWorks invitation:
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Confirm that the required goods or services cannot be sourced from an existing active supplier. This supports sourcing strategies, helps control discretionary spending, and reduces administrative burden.
- Ensure the supplier is not already registered in PaymentWorks, as duplicate registrations will be rejected.
| | Mark Your Calendar for Office Hours and Trainings | | |
Join Procurement Services staff for virtual open office hours and system trainings designed to strengthen your skills and answer your questions.
Topic-specific Office Hours:
On Monday, May 11, 2026, join our informal sessions to ask your questions, address your issues, share ideas, or simply listen and engage with our team.
No need to register in advance; simply click the links below to join on May 11.
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Upcoming Training Sessions:
These virtual trainings are designed for users interested in learning about procurement systems and how to use them. There's no need to register; just click the appropriate link to join online.
| | | Date & Time | Topic | Link | | Tuesday, May 12
10:00 a.m.-11:30 a.m. | Requestor Basics
An intro to the purchasing process, covering topics such as profile setup, procurement authority, requisitions, forms, and common issues | Join Requestor Basics training | | Wednesday, May 13
9:00 a.m.-10:00 a.m. | Concur Basics
An intro to
Concur, including demonstrations of common tasks, such as creating travel expense reports. | Join Concur Basics training | | Wednesday, May 13
2:00 p.m.-3:00 p.m. | Supplier Management
An overview of Payment Works including onboarding of new suppliers, navigating common scenarios, and best practices. | Join Supplier Management training | | | | | |
