Procurement Services Newsletter 

New Federal Rules for Accessible

Medical Diagnostic Equipment

To help prevent barriers to basic health services for individuals with disabilities, the Federal Department of Justice (DOJ) and the Department of Health and Human Services (HHS) recently introduced new federal regulations for medical diagnostic and examination equipment (MDE). These new standards apply to all facilities receiving Medicare, Medicaid, or HHS funding and help ensure patients with disabilities receive equitable care.

The regulations apply to commonly used MDE, including:


• Examination tables and chairs (general exams, dental, or eye care)
• Wheelchair-accessible weight scales
• Mammography machines
• X-ray and imaging equipment

By incorporating these standards into purchase planning, the university can more effectively prevent regulatory penalties, protect patient safety, and reduce the risk of reputational harm.

What Departments Should Do?


If your department is planning to purchase or replace MDE, please review the New Rule on the Accessibility of Medical Diagnostic Equipment to confirm requirements such as transfer surfaces, supports, and height adjustability.

For questions, contact the institutional compliance officer for disability with questions at ada_compliance@uec.rutgers.edu.

Annual User Access Certification

for RU Marketplace Starting Soon

Beginning Wednesday, April 1, the annual User Access Certification process for 
RU Marketplace (Jaggaer) will begin, requiring all business managers to review system access across all units to ensure access accurately reflects the current roles and responsibilities of RU Marketplace users.

Business managers—and their designated delegates—will use a new platform to certify individuals in their unit(s)/division(s) who have access to RU Marketplace. Instructions for conducting the certification on April 1, and certification must be completed by Thursday, April 30.

Business managers may email ufa_user_access_certification@finance.rutgers.edu with any questions about the new process.

Share Your Feedback: Participate in the Community Survey

Members of the university community—including students, faculty, staff, alumni, and fans—are invited to take part in an important survey designed to better understand how Rutgers is perceived by those who know it best. 

This university‑approved survey, which is being conducted by Performance Research on behalf of Rutgers, was sent to a random sampling of faculty and staff in a March 31 email from procure@finance.rutgers.edu that was signed by John Fahey, vice president for UFA operations and project executive. 

If you were randomly selected to participate in this survey, we encourage you to participate, using the link you received.

If you did not receive an email, you may still participate in the survey by using the following link:

Complete the survey.

All responses will be recorded anonymously, and survey participants will have the option to enter into a drawing to win one of five $50 Amazon gift cards.

Expanded Print Services Program:

Easier, Cost-Effective, and Sustainable

Ordering printed materials has never been easier. The Print Services Program (PSP) has expanded to include 18 suppliers offering standardized pricing and high quality work.

Enhanced Support

• Competitive fixed pricing supported by a standardized hybrid pricing model
• Business cards are now covered under fixed-price general print services
• A "Rutgers Comparison Tool" and "PSP Pricing Summary Tool" for more transparent pricing and decision-making
• Dedicated support from representatives who can assist with creating customized print materials

Expanded Supplier Network


We've expanded product options and have grown our contracted supplier network. Rutgers is now supported by these existing and newly-awarded print providers:


• Existing Providers: CRW Graphics/CS 9100, Directed Online, Dupli/Matt Industries, Garrison Printing, Jersey Printing, Jon Da Printing, MIK Media/Elevation, and ODP
• Newly-Awarded Providers: Clifford Paper, East Coast Media, GMA/Minuteman Press, KM Media/One Source, Koerber Pharma, Mariano Press, MJEM/AlphaGraphics NB, Porta Print, SJ Graphics (Kiva Group), Staples

Quick Access to Online Ordering via RU Marketplace

• Dupli, ODP, and Staples

Elevate Your Lab: Smart Service Solutions Through VWR

Effective laboratory-based research depends on reliable and well-maintained equipment. Through the university's existing contract with VWR (Avantor), you have direct access to a comprehensive range of equipment and instrument services — enabling you to streamline the maintenance, repair, and calibration of the tools you rely on every day.

Learn about VWR and the Preventative Maintenance services by reviewing the VWR Preventative Maintenance Services flyer (PDF).

To explore available services or request a customized quote, contact the university's dedicated VWR representative, Michal Kalisz at michal.kalisz@avantorsciences.com.

Mark Your Calendar for Office Hours and Trainings