Procurement Services Newsletter 

December 2024

Winter Holiday Schedule

University Procurement Services (UPS), including the Help Desk and System Support, will be closed from Wednesday, December 25, 2024, through Wednesday, January 1, 2025, following the university's winter closing schedule.


In preparation for the winter break, please note the following:

  • Requisitions, check requests, non-PO (purchase order) uploads, and prepayment requests must be submitted by Thursday, December 19. Please also note that pricing in the new year (2025) may be subject to change.
  • The last calendar year-end 2024 payments on approved invoices up to and including the due date of January 7, 2025, will be on December 23, 2024. Accounts Payable will resume normal Tuesday/Thursday payment runs on January 2, 2025.
  • Purchasing requisitions via punchout and quick orders will still be issued; however, any requisitions requiring UPS review and approval, such as goods and service orders, will NOT be processed until after the winter break. 
  • Invoices, check requests, non-PO uploads, and expense reports may be submitted but will NOT be processed until after the winter break.


FOR EMERGENCY INQUIRES ONLY, please email procureyearend@finance.rutgers.edu. This inbox will be active only during the closure period. 


We will resume normal business hours on Thursday, January 2, 2025.


We wish you a happy holiday season and a prosperous New Year!

Concur Travel & Expense Project Update


The Concur Travel and Expense implementation project within Cornerstone is complete. As we close out this project, we asked several Rutgers staff members to reflect on their experiences with the system so far. Read what they had to say about Concur. 


Rutgers travelers should be aware that as of January 1, 2025, an approved pre-trip travel request estimating all possible expenses that may be incurred will be required before booking a trip.

Monthly Virtual Open Office Hours


We invite you to join our monthly virtual open office hours, held on the second Monday of each month from 9 a.m. to 3 p.m.


These informal sessions provide opportunities for UPS staff to help with any questions about current or future needs.


UPS teams will be available for 30-minute or one-hour sessions.  


Please see our website to view the schedule of upcoming office hours.

Contact the Procurement Help Desk

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