California Adult Education Program logo
Newsletter banner graphic

In this Issue

Decorative separator graphic

Tomorrow’s Lunch with LARAEC

TDLS is Next Week! Register Today

California Adult Education Students Succeed

CASAS’ TOPSPro Enterprise Overview and Employment and Earnings Trainings

WestEd's Adult Education: Using Data to Explore and Improve Equity and Impact Adult Education

WestEd's Adult Education: Gateway to College and Living Wage Employment

Last High School Equivalency/Proficiency 2022-23 Webinar

CAEP Deliverable Reminders
Deadlines and Deliverables

Tomorrow’s Lunch with LARAEC

In need of a bit of sunshine and fresh air? Then sit down, relax and enjoy Lunch with LARAEC with Justin and Michele on Thursday, February 23rd at 12:30pm. They'll welcome Karyn Ruiz of CALPRO and Visalia USD. She'll be discussing different blended learning best practices and how their addition to programs will assist instructors in meeting their students' needs, increase their persistence, and actively engage them in their learning activities. Don't miss this exciting episode of Lunch with LARAEC!   


Grab your lunch and join us from 12:30 - 1:30pm   


The zoom link can be found at  


If you’ve missed any of Lunch with LARAEC’s previous presentations, you can find the recordings here:  


If you would like to submit a proposal for future lineups, please also visit the Lunch with LARAEC page   


See you on Thursday! 

TDLS is Next Week! Register Today

March 3 and 4, 2023 (in-person and online event) 


The Technology and Distance Learning Symposium is OTAN’s annual conference with dynamic, hands-on presentations and lively discussions that show participants how to integrate technology to enhance the learner experience, extend the classroom to learners through blended and distance learning, and help adult education programs be more effective and efficient. 


TDLS is ideal for teachers, coordinators, administrators, and support staff at California adult education agencies under the Adult Education and Family Literacy Act, WIOA Title II — the federal grant administered by the Adult Education Office at the California Department of Education — as well as adult education staff who work at school districts, community colleges, community or faith-based organizations, volunteer literacy organizations, public or private nonprofit agencies, public libraries, state agencies, and correctional facilities. 


The Call for Proposals are now closed! 


Register now! 


Registration will close when registration reaches 1200 participants. 

Register to Attend

California Adult Education Students Succeed Nomination

OTAN invites nominations of California adult education learners who are successful as a result of the education received at adult education agencies for the California Adult Education Students Succeed program. The program honors outstanding students who are adults with significant life responsibilities, who have made positive contributions to the community, established and met life goals by attending an adult education program, improved the life situations of self and others, and overcome difficult circumstances in order to pursue adult learning experiences. The program recognizes the hard work that outstanding adult education students have completed in the pursuit of their personal, academic, and professional goals and aspirations. 


Who may nominate a student? When is the deadline? 

Nominations may be submitted from any California adult education agency between Monday, January 2, 2023 and Saturday, April 1, 2023


What is the nomination process? 

Nominations are completed online within the January 2, 2023 – April 1, 2023 nomination period. 

Learn more about the nomination process, scoring rubric and more by accessing the link below.

Nomination Details and Form

CASAS’ TOPSPro Enterprise Overview and Employment and Earnings Trainings

During the face-to-face training, Jay will provide an overview of quarterly and end of year CAEP data collection requirements, and steps for intake, update, and follow up reporting. During the training, new requirements will be identified and a review of existing guidelines for CAEP reporting, including initiatives at the federal level that may impact state reporting. Updates of CAEP reports and other tools that are available in TOPSpro Enterprise will be provided. State and federal level guidelines that affect CAEP data collection will be identified, and guidance to implement them at the local level will be provided. Lastly, practices for student enrollment, participation, and assessment implementation will be identified to ensure agency compliance and promote student success.

During the webinar, Jay will provide an overview of the basic steps of TOPSpro® Enterprise. Identify key features on the TE main menu. Use data tables to review and clean up agency data, and meet quarterly submission requirements. Input data manually, and through Import and export with third party systems. Use TE accountability reports such as the CAEP Summary and CAEP DIR.

Register to attend the upcoming face-to-face trainings and webinars:

TOPSpro Enterprise Overview: February 23, 2023 from 11:00 a.m. - 12:30 p.m.

TOPSpro Enterprise Employment & Earning Survey: March 9, 2023 from 11:00 a.m. - 12:30 p.m.

TOPSpro Enterprise Overview: March 30, 2023 from 11:00 a.m. - 12:30 p.m.

TOPSpro Enterprise Overview: April 27, 2023 from 11:00 a.m. - 12:30 p.m.

Register to Attend

WestEd's Adult Education: Using Data to Explore and Improve Equity and Impact Adult Education

Registration Now Open! 

Save the Date!  

  • South/Central Coast Regional Training - Friday, April 14th  
  • Los Angeles/OC Regional Training – Friday, April 21st  

If you have any questions, contact Blaire Toso – [email protected] and Ayanna Smith – [email protected]

Register to Attend

WestEd's Adult Education: Gateway to College and Living Wage Employment

Join your colleagues for a full-day shared exploration of your regional labor market information, nuanced demographic data, and pathway planning & mapping. All trainings are tailored to your region.

Registration Now Open!

If you have any questions, contact Blaire Toso – [email protected] and Ayanna Smith – [email protected].

Topic Highlights:

  • Understanding local data to identify, inform and build pathways, including labor market, local workforce and equity needs, inverse staffing occupations across industries, such as health care and manufacturing.
  • Navigating dashboards, data sources, and partnerships to identify gaps in offerings and targeted programming to build seamless pathways.
  • Using an Opportunity Map to identify student centered transitions and goals along a pathway, including the need for bridge programs, on and offramps, concrete employment and education/training opportunities along a career pathway.
  • Identifying core components of effective sustainable pathways.
  • Full Training Description

Participant feedback on the workshop:  

  • Hands on work with the dashboard. Seeing labor market statistics and accompanying explanations. Rich questions and subsequent discussions. Dashboard was awesome!
  • All the databases, tools, and resources for LMI and correlation to potential careers.
  • I'll apply more data resources to strategically contribute to the design of pathways in my region.
  • Support department leadership in shaping decision-making by reminding/pointing to data.
Register to Attend

Last High School Equivalency/Proficiency 2022-23 Webinar Series 

The California Department of Education is inviting chief examiners, test site administrators, school counselors, and others with a connection to the High School Equivalency (HSE) exams and the California High School Proficiency Exam (CHSPE) to attend this informational webinar series. This series of webinars will be offered during 2022–23 and is designed to provide new and timely updates regarding the HSE and proficiency exams. 



Sessions will be held on designated dates from 2 to 3 p.m. 


Session 3 | May 3, 2023 

Registration link: 


*Meeting materials will be emailed shortly before session dates. 

For additional information, contact Melissa Stockbridge at the Sacramento County Office of Education by email at [email protected]

Register to Attend

CAEP Deliverable Reminders

CAEP Quarter 2 Expense Report

The Quarter 2 member expense report is to be submitted by the members no later than March 1, 2023. The consortium has until March 31, 2023 to certify the member expense report. *Please note: during this report submission, each member will certify they have either expended the 2020-21 allocation or will return the remaining amount to the State.

CAEP Quarter 3 Student Data

The Quarter 3 student data is due by April 30, 2023 in TOPSPro for K-12 CAEP adult education providers and WIOA-funded community college noncredit providers. Additionally, the employment and earnings follow-up survey was due on the same day, April 30, 2023.

CAEP CFAD for 2023-24

The 2023-24 CFAD, including the Consortia Report on Governance Compliance Rules and Procedures is due by May 2, 2023.

Graphic showing arrows pointing right with word Deadline at center

  • Mar 1: 20/21 and 21/22 and 22/23 Member expense report is due in NOVA. (Q2)*
  • Mar 31: 20/21 and 21/22 and 22/23 Member Expense Report certified by Consortia in NOVA (Q2) *
  • Apr 30: Student Data due in TOPSPro (Q3)
  • Apr 30: Employment and Earnings Follow-up Survey
  • May 2: CFAD for 2023-24 due in NOVA *
Need Help? Request Support
California Adult Education Program logo
Twitter  Facebook  Linkedin  Instagram