The Town Council met Thursday, August 25, 2022. Below is a recap of the major actions and reports from the meeting.


For a look at the full agenda packet, click here.

To watch the meeting in its entirety, click here.

To view the slide presentation, click here.

Proclamation - Presented to Denton County MHMR - Suicide Prevention Month, September 2022


Town Council read the Proclamation designating September 2022 Suicide Prevention Month and presented the Proclamation to a representative from Denton County MHMR.


Proclamation - Presented to United Way of Denton County - Live United Month, September 2022


Town Council recognized the United Way of Denton County for the work that they do and proclaimed September 2022 as Live United Month.

Briefing - Human Resources Update 


Town Staff updated Council on the activities, accomplishments and progress of the Human Resources Department (HR) over the last year. Three areas focused on by this new town position have been record keeping, process management and the development of an organizational culture.


All personnel records have been digitized, audited and brought up to standard. Town Staff is in the process of uploading documents to NeoGov, a cloud-based software, which will allow some HR functions to be automated. 


Insurance policies have been negotiated and HR was able to maintain the previous rates, while enhancing insurance offerings to employees.


Town Staff explained how HR was able to assist with the budgeting process, insuring that employees are paid at mid-market rates.


HR has managed the on-boarding and off-boarding of employees, revised job descriptions and administered worker’s compensation claims. An Organizational Culture Policy has been created, the employee handbook has been revised and additional opportunities for interdepartmental growth have been developed through programs such as Professional Development Courses and Mid-Level Professional Meetings. 


With the creation of Human Resources Department, there has been less administrative friction and increased communication between departments.

Briefing - Proposed Terms for Amendment to Fort Worth Wholesale Water Agreement to Provide Additional Capacity and Related Infrastructure Improvements


Staff advised that the town continue its relationship with Fort Worth as its wholesale water provider. The original agreement with Fort Worth was established in 1997, with the latest agreement updated in 2010. The current agreement with Fort Worth allows Northlake to obtain its treated water supply at a reasonable rate of 1.63 million gallons per day (MGD) with an additional 7 MGD needed for build out.


The town will need to build extra capacity in the Fort Worth system. Additional capacity will be achieved through oversizing planned lines and purchasing capacity from the existing water main.


The agreement will allow for two phases. Fort Worth will participate in the cost for Phase 1, Phase 2 will be Northlake’s responsibility. Fort Worth does not allow streets to be cut for two years after this new construction is completed.


Town Staff detailed where the lines would be constructed, explained the costs for Phase 1 and Phase 2 and discussed a potential opportunity to get another line in during Phase 1, putting the plan ahead of schedule. 


The Agreement with Fort Worth will be amended, followed by the design process, and then construction can begin.

Town Council called for Public Input


• A resident expressed concerns over construction traffic tracking mud onto the streets in Northridge Estates.


• Another resident expressed concerns about architectural plans being public information and asked that the Town look into changing that process.

Consent Items:


E. Consider approval of the Town Council Meeting Minutes for August 11, 2022.


Approved by Council.


F. Consider Ordinance 22-0825A, approving a negotiated settlement between the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the company’s 2022 Rate Review Mechanism Filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to be just and reasonable and in the public interest; approving an attachment establishing a benchmark for pensions and retiree medical benefits; requiring the company to reimburse ACSC’s reasonable ratemaking expenses. 


Approved by Council.


G. Consider Resolution 22-46, accepting the Northlake Economic Development Corporation and Northlake Community Development Corporation, Fiscal Year 2022-2023 Budgets as approved and recommended by their respective boards.


Approved by Council.


H. Consider Resolution 22-47, approving the cancellation of the September 22, October 27, November 24, and December 22, 2022, Regular Town Council Meetings. 


Approved by Council.

Action Items:


I. Consider Resolution 22-48, approving and authorizing the Town Manager to execute an agreement with Hawkins and Walker, PC, to serve as Town Prosecutor, in an amount not to exceed $25,000.

 

Town Attorney recommended that Staff look into a smaller firm to serve as Town Prosecutor because of staffing issues. This suggestion was meant to specifically address the need for consistency with prosecutors serving in the court. 


Approved by Council.


J. Consider Ordinance 22-0825B, amending the adopted budget for the Town of Northlake, Texas for the Fiscal Year October 1, 2021 through September 30, 2022; providing that expenditures for the said fiscal year shall be made in accordance with said amended budget.


Staff explained that the FY 2021-2022 Budget needs to be amended because of approximately $830,000 in ARPA Funding. By following recommended funding guidelines, the town was allowed to utilize this funding in any way it saw necessary. Because the town received under 10 million dollars in ARPA Funding, the recommend course was reporting the funding as revenue loss. 


Staff suggested the town use those funds to offset infrastructure needs for projects including: the Harmonson Road Bridge, the Cleveland Gibbs right-of-way acquisition and the Canyon Falls and Westbridge Drive vehicle and bike lane striping, with the remaining funding coming from a drawdown of the General Fund balance.


Town Council moved to discuss Item O before approving the FY 2021-2022 Budget Amendment.


Item O (striping improvements of Westbridge Drive and Canyon Falls Drive) was rejected by Council. Staff advised Council to recalculate the suggested use of the ARPA Funds with the balance for vehicle and bike lane striping moving towards a drawdown of the General Fund balance. 


Approved by Council with revision.


K. Consider Ordinance 22-0825C, of the Town Council of the Town of Northlake, Texas, levying assessments for the cost of services provided in Northlake Public Improvement District No. 1 (Harvest) during the Fiscal Year 2022-2023; setting the charges and liens against property in the District and against the owners thereof; providing for the collection of such assessments; reserving unto the Town Council the right to allow credits reducing the amount of the respective assessment to the extent of any credit granted i. Public Hearing ii. Consider approval.


Staff explained that this is an annual setting of the assessment and approval of the service plan for Harvest. There will be no rate change (.21¢ per taxable value). Collections from Harvest are used for the maintenance and upkeep of public areas. 


Town Council opened the Public Hearing.

The Public Hearing was closed without any discussion.


Approved by Council.


L. Consider Ordinance 22-0825D, of the Town Council of the Town of Northlake, Texas, accepting and approving the update of the Fiscal Year 2022-2023 Service and Assessment Plan and an updated assessment roll for The Highlands Public Improvement District in compliance with Chapter 372 i. Public Hearing ii. Consider approval.


Town Staff explained that the Service and Assessment Plan for The Highlands Public Improvement District (PID) is based on a fixed per acreage capital assessment. When the PID was created, a schedule was set for every year until the life of the bonds are paid off.


Town Council opened the Public Hearing.

The Public Hearing was closed without any discussion.


Approved by Council.


M. Consider Ordinance 22-0825E, of the Town Council of the Town of Northlake, Texas, adopting the Proposed Budget for Fiscal Year 2022-2023 beginning on October 1, 2022, and ending on September 30, 2023, for the Town of Northlake, Northlake Public Improvement District No. 1 (Harvest), Northlake Public Improvement District No. 2 (The Highlands), and Tax Increment Financing Zone No. 1 (TIRZ-Canyon Falls) i. Public Hearing ii. Consider approval.


Town Staff gave an overview of the budget for FY 2022-2023, briefly discussing the Council’s budget priorities. Service levels will be maintained by adding full and part-time positions. Examples of larger one-time purchases include new and replacement vehicles, software, and an update to the comprehensive plan. In addition, the Town will compensate employees at 50% of market. All employees will receive a 6% cost of living increase and eleven employee salaries will reflect market adjustments. The Town will invest in its infrastructure through the Capital Improvement Program with a proposed budget of $15M.


Town Council asked Staff for clarification on the major cost drivers in supplies, maintenance, services and internal services categories. Staff explained that fuel and rentals, the comprehensive plan, software and wholesale water and sewer treatment were the major contributors to these categories.


Staff explained that the bulk of developmental services expenses are from outsourcing to third party services for commercial and residential reviews.


Council questioned Staff about internal infrastructure supervision, specifically with inspections. Staff explained that there are two internal employees who are tasked with commercial and residential inspections.


Council requested more information on personnel and what influenced the decision that some new positions were not necessary. Staff explained that the town was able to stretch and shift positions so that some of the proposed positions were not needed at this time. The addition of new personnel will be addressed next year.


Council discussed the fixed tax rate of 29.5¢, which focuses on exemptions and shifting the tax burden to the corporate and retail tax base, further explaining that 48% of revenues goes towards operating the town and 52% goes to debt services. Residents pay roughly 15% towards the costs of operating the Town. Relying more on sales tax in the future will help the town continue this consistently in taxation. Personnel needs should continue to stay up with the growth.


Town Council opened the Public Hearing.

The Public Hearing was closed without any discussion.


A motion was made to Approve adopting the Proposed Budget for FY 2022-2023.


Approved by Council.


A motion was made to ratify the property tax increases reflected in the budget for FY 2022-2023.


Approved by Council.


N. Consider Ordinance 22-0825F, of the Town Council of the Town of Northlake, Texas, fixing and levying municipal ad valorem taxes on all taxable property within the corporate limits of the Town of Northlake, Texas for the Fiscal Year beginning October 1, 2022, and ending September 30, 2023, at the rate of $0.295000 per one hundred dollars ($100.00) and for directing the assessment thereof; providing for a date on which such taxes become due and delinquent together with penalties and interest thereon; providing for a place of payment; providing for approval of the tax rolls presented to the Town Council i. Public Hearing ii. Consider approval.


Staff explained the tax rate changes, including the incorporation of the De Minimus rate, which adds an additional $500,000 to the Town’s tax revenue. Due to growth in the property tax base, revenue will increase by 65% with the majority of the revenue going towards reinvesting in the town and contributing to public infrastructure.


Town Council opened the Public Hearing.

The Public Hearing was closed without any discussion.


Approved by Council.


O. Consider Resolution 22-49, awarding the bid and contract to Total Highway Maintenance, LLC for striping improvements of Westbridge Drive and Canyon Falls Drive, and authorizing the Town Manager to execute an agreement in an amount no to exceed $219,400


Town Staff explained that over the years there have been requests from residents for striping improvements and bike lanes on Westbridge and Canyon Falls Drive. The striping will include pavement markings, striping and signage in accordance with TXDOT and MUTCD.


Town Council expressed concerns over the cost and suggested that there could be an opportunity to pause this project and potentially cut costs. Council suggested that Staff take another look at this project and get additional bids. 


Rejected by Council.


The Town Council convened into Executive Session with no anticipated action items.


Meeting was adjourned.

Mayor David Rettig, presented the Proclamation designating September 2022 Suicide Prevention Month to a representative from Denton County MHMR.


Town Council recognized the United Way of Denton County for the work that they do and proclaimed September 2022 as Live United Month.

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