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Tips to Navigate the Car Rental Shortage

Due to manufacturing delays in the wake of COVID-19, car rental companies are experiencing a shortage of vehicles. To ensure you are able to obtain a car when you need one, please follow these helpful tips:
  • Reserve as early as possible. Two or three weeks in advance is best.
  • Ensure your pick-up time is accurate. Update reservations if you are delayed.
  • Use your loyalty numbers so you will be prioritized. Click Enterprise and National's Emerald Club and Hertz Gold Plus Rewards to become a loyalty member.
  • Reserve the car class you prefer as upgrades will not be as prevalent as usual.
  • Allow extra time for your pick-up.
Introducing Grubhub Plus

In the February edition, we introduced our agreement with Grubhub which allows you to easily manage food delivery for your team and events with a Grubhub corporate account.

A Grubhub account offers:
  • A way to avoid taxable gift cards to employees
  • The ability to manage users and set budgets
  • Robust reporting
  • A dedicated Grubhub Sr. Client Success Manager and corporate care team available 24/7

In addition to the current contract benefits, Grubhub has given all UVA accounts a one-year subscription to Grubhub+ which offers free delivery on most orders. 

Please note that most (but not all) restaurants in the Charlottesville area offer free delivery with this service. You can view which restaurants qualify for free delivery by searching for restaurants based on city or zip code at Grubhub.com and then looking for the GH+ banner next to the restaurant name. The Grubhub+ subscription began on April 5th and is valid for one year. 

For more information about our Grubhub agreement, please email [email protected].
Fiscal Year-End Deadline

All expense reports must be submitted and fully approved in ExpenseUVA/Chrome River no later than June 22 at 5:00 pm.

See all  UVAFinance Year-End Dates here.

Unused Ticket Credits as a Result of COVID-19

Please email [email protected] for more information before purchasing a new airline ticket. The University has many unused tickets that were canceled because of travel restrictions put in place due to COVID-19. While the university is still under a travel restriction (SEC-046), if you have anyone in your department that has been approved for travel, there may be unused ticket credits in your department that can be used for your travel.

*The TravelUVA team recently sent reports of unused tickets to each MBU. Please let us know if you have any questions by emailing [email protected].
ExpenseUVA Helpful Tips 
 
  • Tracking Expense Reports Job Aid is available. This will help users determine where an expense report is in the routing process.
  • Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA, but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
 
Find online resources and link to the Ambassador Search on our website!