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To verify the authenticity of this email, please contact Raegan Harouff Gaye at [email protected]
Back to Travel Webinar

We had a strong turn-out for the Back to Travel Webinar earlier this month.
If you were unable to attend, please visit Travel Presentations on our website to view the recording of the webinar, the slide deck, and other resources.

COVID-19 Travel Resources

Visit our COVID-19 Resources page before traveling for the most up-to-date travel information.
International Travel Registry: Ensure your trip is reimbursed

On June 15, an email was sent from Liz Magill and JJ Davis outlining the University’s new International Travel Registry and Faculty and Staff International Travel Policy. This registry has been put in place to keep our international travelers safe in case of an emergency and automatically enroll them in the CISI Travel Insurance Program. 

CISI International Travel Insurance Coverage is now only available to those travelers who have registered their travel through the International Travel Registry. The blanket policy that previously covered every international employee traveler automatically is no longer in place.
 
The University may refuse to fund or reimburse any expenses connected with University-Related International Travel that have not been added to this registry. It is good practice to register travel when reservations are made. This is especially important for airline tickets and other travel arrangements booked using a T&E Card.

Please email [email protected] with any questions.

Unused Ticket Credits as a Result of COVID-19

Please email [email protected] for more information before purchasing a new airline ticket. The University has many tickets that were canceled due to travel restrictions put in place due to COVID-19. Now that the travel restriction has been lifted, there may be unused ticket credits in your department that can be used for your travel.

*The TravelUVA team will send updated reports of unused tickets to each MBU in September. Please let us know if you have any questions by emailing [email protected].

New Email Address for ExpenseUVA/ Chrome River Questions

As of August 3, [email protected] is the preferred email address for users to ask questions about ExpenseUVA, non-employee reimbursements, and other expense-related matters. When you only email [email protected], rather than copying multiple Procurement email addresses, we are able to respond more quickly and efficiently. Expense-related emails are worked as a team utilizing the Salesforce Customer Service platform. When your request is completed, you will automatically receive a brief satisfaction survey. We appreciate and value your feedback.

ExpenseUVA Helpful Tips 
 
  • Tracking Expense Reports Job Aid is available. This will help users determine where an expense report is in the routing process.
  • Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA, but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
 
Find online resources and link to the Ambassador Search on our website!

Questions about ExpenseUVA? Email [email protected]