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To verify the authenticity of this email, please contact Raegan Harouff Gaye at crh7p@virginia.edu
Annual T&E Card Training Coming Soon

Annual training is required for all cardholders and will be available February 1-28, 2022. Training will be assigned to cardholders in Workday.


  • If you will be on leave in February, please contact us at card@virginia.edu to prevent your card from being canceled for not completing annual training.

New COVID-19 Testing Requirement for International Travel and other Travel Resources

Effective December 6, the Centers for Disease Control and Prevention (CDC) will require all air passengers two years of age and over entering the United States (including U.S. citizens and Legal Permanent Residents) to present a negative COVID-19 test result taken no more than 1 day before departure​, or proof of recovery from the virus within the last 90 days. More information is available on the U.S. Department of State's Website.

Visit our COVID-19 Resources page before traveling for the most up-to-date travel information.
International Travel Registry: Ensure your trip is reimbursed

Faculty and staff are required to register their international UVA business travel through the University's international travel registry.
On June 15, an email was sent from Liz Magill and JJ Davis outlining the University’s new International Travel Registry and Faculty and Staff International Travel Policy. This registry has been put in place to keep our international travelers safe in case of an emergency and automatically enroll them in the CISI Travel Insurance Program. 

CISI International Travel Insurance Coverage is now only available to those travelers who have registered their travel through the International Travel Registry. The blanket policy that previously covered every international employee traveler automatically is no longer in place.
 
The University may refuse to fund or reimburse any expenses connected with University-Related International Travel that have not been added to this registry. It is good practice to register travel when reservations are made. This is especially important for airline tickets and other travel arrangements booked using a T&E Card.

Please email travel@virginia.edu with any questions.

Unused Ticket Credits as a Result of COVID-19

Please email travel@virginia.edu for more information before purchasing a new airline ticket. The University has many tickets that were canceled due to travel restrictions put in place due to COVID-19. There may be unused ticket credits in your department that can be used for your travel.

  • Unused ticket credits on American Airlines resulting from COVID-19 cancellations that were issued on or before September 30, 2020, for travel March 1, 2020 – March 31, 2021, expire on March 31, 2022. Travel must be completed within the next two months.
  • If your MBU has American Airlines credits you cannot use before March 31, 2022, please email Travel@virginia.edu so we can offer these credits to other travelers who may be able to use them.

  • Please note extended validity dates for United Airlines tickets. As of 9/1/21, wholly unused tickets originally issued May 1, 2019 - December 31, 2021, are valid through December 31, 2022. Wholly unused tickets originally issued on/after January 1, 2022, will be valid for 12 months.

*The TravelUVA team sent updated reports of unused tickets to each MBU in early December. Please let us know if you have any questions by emailing travel@virginia.edu.

Systems Status Page for ExpenseUVA

If you experience issues with ExpenseUVA/ Chrome River, please visit the Systems Status Page. We update this page as soon as we are made aware of downtimes or other interruptions to service. If you experience an issue that is not listed on this page, please email Expense@virginia.edu to report it.

ExpenseUVA Helpful Tips 
 
  • Tracking Expense Reports Job Aid is available. This will help users determine where an expense report is in the routing process.
  • Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA but also in policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
 
Find online resources and link to the Ambassador Search on our website!

Questions about ExpenseUVA? Email expense@virginia.edu