To verify the authenticity of this email, please contact Raegan Harouff Gaye at [email protected]
International Travel Registry: Ensure your trip is reimbursed
On June 15, an email was sent from Liz Magill and JJ Davis outlining the University’s new International Travel Registry and Faculty and Staff International Travel Policy. This registry has been put in place to keep our international travelers safe in case of an emergency and automatically enroll them in the CISI Travel Insurance Program.
The University may refuse to fund or reimburse any expenses connected with University-Related International Travel that have not been added to this registry. Please make it your practice to register travel when reservations are made. This is especially important for airline tickets and other travel arrangements booked using a T&E Card. T&E Card transactions submitted in ExpenseUVA/Chrome River will be returned if the traveler has not yet registered their trip.
Please email [email protected] for more information before purchasing a new airline ticket. The University has many tickets that were canceled due to travel restrictions put in place due to COVID-19. Now that the travel restriction has been lifted,there may be unused ticket credits in your department that can be used for your travel.
*The TravelUVA team recently sent reports of unused tickets to each MBU. Please let us know if you have any questions by emailing [email protected].
Capital Purchases Restricted on the T&E Card
Please remember that capital equipment or software (cost of $5,000 or more) is restricted on the T&E credit card. Capital equipment should always be purchased on a purchase order. For more information regarding types of purchases that qualify as capital equipment, visit the Fixed Assets website.
Passport Processing Delays
The US Department of State is advising travelers to expect up to 18 weeks for routine service and up to 12 weeks for expedited service.
ExpenseUVA Helpful Tips
Chrome River has enhanced the eWallet Ribbon on the Chome River dashboard to display the details of unused transactions at a glance.
Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA, but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Searchif you need help finding yours). They are ready and able to help solve your problems!
