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To verify the authenticity of this email, please contact Raegan Harouff at crh7p@virginia.edu
Why Workday Expenses?

Back in June of 2020, the Finance Strategic Transformation (FST) project team announced the decision to transition from Chrome River to Workday's expense management module (Workday Expenses) upon go-live in July 2022. 

There are several reasons why Workday Expenses was chosen over Chrome River. Since the module is part of Workday Financials, it reduces the cost of implementation and allows for easy access to all notifications/approvals (Finance & HR) from your Workday inbox. You will also still have the ability to upload pictures of receipts with an app, assign a delegate, track expense reports, and be completely paperless. 

For more information on Workday Expenses, check out this one-pager created by the FST Team.

Questions about Workday Expenses or FST? Contact financetransformation@virginia.edu
Unused Ticket Credits as a Result of COVID-19

Please email travel@virginia.edu for more information before purchasing a new airline ticket. The University has many unused tickets that were canceled because of travel restrictions put in place due to COVID-19. While the university is still under a travel restriction (SEC-046), if you have anyone in your department that has been approved for travel, there may be unused ticket credits in your department that can be used for your travel.

*The TravelUVA team will send reports of unused tickets to each MBU in late April.

American Airlines Extends Validity of Unused Tickets

Effective March 16, American Airlines has extended the validity of all unused tickets through March 31, 2022.

Concur not Available for Personal Use

The TravelUVA program offers many benefits available for personal travel including discounts with Enterprise/ National and Hertz rental cars, American Airlines Vacations, Delta Vacations, and more. However, the Concur online booking tool is not available for personal use.

For more information about personal travel discounts, please visit our travel contracts page.

Questions? Contact Travel@virginia.edu

ExpenseUVA Helpful Tips 
 
  • Tracking Expense Reports Job Aid is available. This will help users determine where an expense report is in the routing process.
  • Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA, but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
 
Find online resources and link to the Ambassador Search on our website!