Summer Care Programs: Update to Program Procedures
To parents/guardians of children enrolled in the Summer EdVenture, Summer Club Care, and PULSE programs:

Community Education continues to receive additional guidance from the Minnesota Dept. of Education (MDE) and Minnesota Dept. of Health (MDH) on how districts can provide safe learning environments in our buildings this summer. Safety protocols and practices are outlined in this document. We understand that the COVID-19 pandemic may have changed your family’s need for summer care. If you know at this time that you no longer need summer care, please go into your childcare account and request a withdrawal. Your registration fee will be refunded if you need to withdraw. If you withdraw and your need for care changes during the summer, your child would be re-enrolled based on space available in that program. 

Summer programs will start June 8, two days earlier than previously planned . These dates will be automatically added to Summer EdVentures and Club Care contracts based on the number of days you have registered for. PULSE families can add June 8 and 9 to their childcare account if these dates are desired.
  • Summer EdVentures Preschool (June 8-August 27)
  • Summer Club Care for grades K-5 (June 8-August 28)
  • The PULSE for grades 6-8 (June 8 - August 21)

At the bottom of the document, please click the link to indicate that you have read and agree to participate in summer programs with these protocols and practices in place. Please read and sign by May 31.

We look forward to seeing your child this summer! 
Questions? Call 952-556-6401 or
Summer Program Protocols & Practices
Addendum to parent handbook as of May 27, 2020
In order to maintain the health and safety of staff and students during the coronavirus pandemic, the following practices have been put in place. These practices were created under the guidance of the Centers for Disease Control, Minnesota Department of Education and Minnesota Department of Health. The safety recommendations pertaining to care provided to children during this pandemic changes rapidly. We will continue to update and revise procedures based on their guidance, and on our ability to maintain the health and safety of staff and students. Staff will do their best and make every effort to adhere to these practices while caring for your child this summer. 

Health Screening & Safety
  • Staff and students will be screened by a staff member upon arrival.
  • Exclusion Guidelines per the Minnesota Department of Health will be followed.
  • District nursing staff will be available “on-call” to consult with staff and parents as needed.
  • For the safety of students and staff, children who do not pass this screening will not be allowed into the building and will be asked to return home. 
  • To minimize exposure to all staff and children, parents will not be allowed past the point of screening/drop off. 

Ill Students and Staff
If a student or staff member develops any symptoms of illness consistent with coronavirus, the following procedures will be followed.
  • Parents and/or emergency contacts will be called and asked to pick-up their child immediately. 
  • The ill student or staff will be removed from their group and placed in a separate space while they wait to be picked up.
  • After the ill student or staff member leaves the facility, staff will disinfect areas where the staff or student were present.
Sick Policy
  • If a child has been directly in contact with a person in the program that is either diagnosed or presumed positive for COVID-19, you will be contacted and your child will have to remain out of the program for up to 14 calendar days from the date symptoms are first reported.
  • This action will not be taken until the person is either diagnosed or is presumed positive for COVID-19.
  • Please consider having a back-up childcare plan.
  • Please understand that the 14 day requirement is a directive from the Minnesota Department of Health and not a school district decision.
  • In the event there is a confirmed case in your child’s assigned group, you will not be charged for days your student is asked to quarantine due to possible exposure through the Community Ed program.
Before and after transitioning to a new space, staff and students will follow proper handwashing procedures. Handwashing takes place at the following times:
  • Upon staff and students arrival and departure
  • Before and after eating or handling food
  • Before and after administering medication or sunscreen
  • After using the toilet or helping a child use the bathroom
  • After coming in contact with bodily fluid
  • Before and after playing outdoors
  • Before and after playing with shared toys & activities indoors

Proper hand washing practice includes:
  • Wash with soap and water for at least 20 seconds
  • Alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available

  • Staff members are strongly encouraged, but not required, to wear cloth masks during the work day as much as possible. 
  • The Minnesota Department of Health does not require that students wear cloth face coverings. If parents choose to send their child with a mask, staff will encourage your child to wear it while at our programs. 
Cleaning and Disinfecting
  • All areas of the building being used (classrooms, gyms, cafeteria, common areas, etc.) will be equipped with sanitizing wipes, sanitizing sprays & gloves.
  • Staff will do their best to routinely clean, sanitize, and disinfect surfaces and objects that are frequently touched, especially toys and games. This may also include cleaning objects/surfaces not ordinarily cleaned daily such as doorknobs, light switches, classroom sink handles, countertops, desks, chairs, and playground structures.
  • Toys and equipment will be cleaned and sanitized throughout the day.
  • Students will be asked to supply and apply their own sunscreen.
  • Preschool: lotion sunscreen only; no aerosol sprays
  • K-5: lotion or aerosol are allowed
  • We recommend that parents apply sunscreen prior to the student’s arrival. 
  • Pre-packaged late-morning and afternoon snacks will be provided.
  • Children should bring their own lunch and beverage.
  • Children should bring their own water bottle each day - clearly marked with the child’s name.
  • When possible, activities will be held outside.
  • Students and staff will wash hands before and after touching play structures. 
  • The number of students on the playground at one time will be restricted based on the MDH guidelines.
Parent Drop-Off and Pick-Up
  • At all sites, social distancing guidelines will be followed and only one family/child will be allowed to enter the screening/pick-up area at a time.
  • Parents can expect that the drop-off and pick-up times will take longer than usual. To help us plan for group assignments and staffing models, please share your expected drop-off and pick-up times for child(ren):
  • Summer EdVentures
  • Club Care 
  • The PULSE 
  • Each site will have signs posted for designated enter and exit locations.
  • Hand sanitizing options will be available for parents and students to use as they enter the building.
  • To minimize exposure to all staff and children, parents will not be allowed past the point of screening/drop off. 
  • Ideally, the same parent or designated person should drop off and pick up the student(s) every day.
  • Authorized pick-ups are required to show their ID upon pick-up.
  • Weather-permitting, drop-off and pick-up may take place outside the building entrance.

Group ratios & social distancing
  • Staff-student ratios are 1:9
  • To the extent possible, group sizes will not exceed 10. 
  • Students will be assigned to a consistent homeroom/group. 
  • Social distancing will be encouraged.
  • As much as possible, staff will maintain a 6-foot social distance between each other. 

Classroom/Group Assignments 
  • Students will be assigned to a homeroom or group. Students will be placed in groups with other children of similar age/grades. Note: Requests for children to be placed in groups with specific friends cannot be accommodated. 

  • The majority of the student activities will take place in the assigned homeroom or outdoors when possible.
  • Students will have the opportunity to go to the gym, playground, and other spaces in small groups. 
  • Club Care and PULSE students will spend their days doing a variety of activities. They will include experimenting with STEM projects, creating arts and crafts, planned gym games, team building activities, and exploring the outdoors. 
  • Summer Edventures students will spend their days doing a variety of activities. They will include experimenting with sensory and STEM activities, creating arts and crafts, organized time in the gym, time on the playground and exploring the outdoors.

Field Trips and On-site Guest-Instructors
  • At this time, all off-site field trips have been cancelled. If guidelines change and field trips can be planned, parents will be notified. 
  • On-site visits from outside vendors offering activities and learning opportunities will be carefully reviewed and considered based on health and safety guidelines.

Behavior Protocols for Students
In light of the current public health crisis, additional behaviors that directly or indirectly threaten the safety of others will not be permitted.
  • Spitting
  • Inability to follow to social distancing rules
  • Intentional actions that cause a health and/or sanitary risk to others 

  • Summer EdVenture and Club Care students will not be allowed to bring toys or personal devices (phones, laptops or ipads) from home. 
  • Summer EdVenture/preschool students may bring items for napping

Please call or email Community Education with questions
Community Education programs will be open in compliance with State and Federal guidelines during this global pandemic. Please be advised that participant compliance with programming expectations for health and safety must be followed. Community Education programs will take an abundance of care for all participants but acknowledge a potential risk for health and safety due to the COVID-19 pandemic.   
Click HERE to indicate that you have read and agree to follow Community Education protocols and practices included in this addendum. Please read and sign by May 31.
If you know at this time that you no longer need summer care,
please go into your childcare account and request a withdrawal.

Community Education
Eastern Carver County Schools