Dear SCMS Members, 


As we gear up for an earlier conference this year, we want to remind you of some crucial upcoming deadlines that require your attention. Given the conference's earlier schedule, these deadlines are firm to ensure the preparation of our program for the printer and full steam-ahead planning. We aim for the conference schedule to be released sometime next week.

Exhibitor/Advertiser Deadlines: remind your publisher to join us in the Exhibit Hall at the conference or advertise to the membership. 

Funding Assistance: SCMS annually offers two sources of funding assistance for graduate students and contingent faculty. Travel Grants are available to assist with conference-related travel expenses. Dependent Care Subsidies help to offset the costs of dependent care at home or at the conference site. Please consider applying for any funds for which you are eligible. Deadlines: Friday, January 12.

Conference Registration: Reminder that conference registration is now open on the SCMS website. If you have trouble logging into your account to renew your membership or to register for the conference, please contact the Home Office. Do not create a new profile record. Deadline: Friday, January 19.


Onsite Space Requests: To secure a room for your event, reception, or meeting onsite at the conference hotel, please review room reservation information and submit your request as soon as possible. Deadline: Friday, January 19.


Caucus/SIG Panel Sponsorships: In preparation for the conference schedule’s release next week, we wanted to get you looking ahead for an important part of the annual scheduling process. We will be inviting Caucus and SIG leadership to review panels and workshops and determine which ones your group would like to sponsor. The deadline for this selection process will be Friday, January 19.


Each Caucus and SIG will have the opportunity to designate sponsorship for up to eight panels, workshops, or roundtables in the conference program. This sponsorship will provide an excellent platform to showcase and support the sessions that align closely with your group's interests and objectives. We appreciate your proactive involvement in this process and look forward to highlighting contributions from each Caucus and SIG in the conference program.

Caucus and SIG leadership - you will soon receive a request to submit a form detailing your sponsored sessions. Should you have any questions or require assistance concerning the submission form, please reach out to the home office at [email protected].


Program Corrections: When the conference schedule is released next week, we will ask presenters to submit a form below to request to change your listed name, affiliation, or title. Deadline: Friday, January 19.

Offsite/Affiliate Events: To share details about local events linked to the 2024 Boston conference that benefit our members, please visit this page on our website. Deadline: Monday, January 22.

Caucus/SIG Funding: SCMS will maintain funding for ongoing prizes previously established by Caucuses and SIGs. Additionally, travel grants previously awarded by Caucuses and SIGs will continue to receive funding. Caucuses can seek a maximum allocation of $600, while SIGs can request up to $500. For more details, visit the funding request page on the website. Deadline: Wednesday, February 14.


Accessibility: SCMS is dedicated to ensuring access and providing accommodations in its services, programs, activities, education, and employment for individuals with disabilities. We have more information on accessibility at the conference hotel available on our website. An accommodations request form can also be found on that page. Requested deadline: Wednesday, February 14.


Should you have any inquiries regarding the physical access provided by the conference facility, please don’t hesitate to reach out to the home office ahead of your participation or visit.


We also encourage all conference participants to review our Removing Barriers guidelines when preparing their conference presentations.

Accommodations: Information about the conference hotel as well as overflow hotels can be found on our website. Attendees who are interested in sharing a room onsite may use the roommates forum on the SCMS website to connect with other members. As always, if you have a problem, we can be reached at [email protected]


Cancellations: Because presenter cancellations have a ripple effect on panel programming and staff labor, they are discouraged. However, if you cannot attend the conference, please submit a cancellation form and review our refund policy as soon as possible. If you have any questions, please contact the home office. Deadlines vary, please see policy for specifics


Travel: For planning purposes, we have information available regarding travel to and from Boston. International members should apply for visas as soon as possible. Read more about this process and request an invitation letter on our website


Additional Conference Information: Visit our 2024 Boston FAQs for general information about this year’s conference. Please note the inclusion policies in place onsite at the conference hotel. If you are in need of childcare during the conference, consider any of the resources we have available on our childcare web page. When preparing for your conference presentation, also review our Session Protocols and Recommendations and Standard Equipment and AV Guidelines.


Stay Tuned: More information about the following will be circulated soon! Please stay tuned!

  • Conference Schedule
  • Open Call Panel Formations
  • Open Call Panel Chair Assignments
  • Caucus/SIG information on panel sponsorships
  • Corrections Form for Name, Affiliation, Title


Stay informed: For more conference news and updates check the Latest News section of the SCMS website, like our Facebook page, or follow @SCMStudies on X/Twitter or Instagram. The hashtag for this year’s conference will be #SCMS24.

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