This communication is to highlight updates that have been made to the New Vendor Request Form and the Vendor Change Form (formerly known as Vendor Address Change form). Employees submit new vendor requests when we're working with a new vendor, so we're able to set the vendor up in our system for payment prior to receiving the first invoice. Anytime an existing vendor's name or address changes, it is essential that we update the system so that checks are being addressed to the correct business name and mailing address.

Within the New Vendor Request Form, we have added a new 'Country' field.
  • This new field allows the system to recognize foreign vendors.
  • Please note if you are requesting a new foreign vendor, you will be required to upload a W-8BEN in lieu of a W-9.

Within the Vendor Change Form, we have updated the form to allow users to select the type of change being requested (Address, Name, or Address and Name).
This update impacts all employees, but we've highlighted some specifics below:

All employees:
  • When submitting a new vendor request, you will now be required to fill in the 'Country' field. If you are requesting a new foreign vendor, you will be required to upload a W-8BEN in lieu of a W-9.
  • When submitting a vendor change form, you will now be required to upload an updated W-9 (or a W-8BEN for a foreign vendor in lieu of a W-9).

APAR: When receiving new vendor requests and creating these vendors in MRI, you will see the new 'Country' field and follow steps to setup the vendor appropriately based on selection.
The New Vendor Request Form and the Vendor Change Form can both be found on the WS Request Hub.
All training videos and documents related to setting up a new vendor and updating a vendor change can be found on the Vendor Setup page of the WS Learning Center.
All content of WS Company Operations is intended for the internal use and professional development of WS Development only.