VA Relaxes Board Meeting Rules
26 April 2020

Dear GCA member,

Here is your GCA newsletter. As always, we want to hear your feedback.

Be safe!
GCA Board of Directors
Virginia General Assembly 
Relaxes Board Meeting Rules
The Virginia General Assembly passed emergency legislation that allows boards of directors of common interest community associations (the GCA) to meet virtually without requiring physical assembly in any location. The legislation is effective when the Governor signs the bill. The legislation was proposed by the Governor as part of his budget amendment package and applies to public bodies as well as common interest community associations.
In order to convene virtual meetings properly, care must be taken to satisfy requirements concerning notice, member access and meeting minutes. This emergency legislation applies only during a Governor-declared state of emergency - once the state of emergency concludes, boards must comply with physical assembly requirements established in the Virginia Property Owners' Association Act and the Condominium Act. A complete explanation of the legislation is available here .

For the VA State Homepage, click here .
Volunteers at the Equestrian Center
The Board wishes to thank a group of dedicated equestrians who took the job of sprucing up the Equestrian Center. Bill and Stevia Anda, Colleen and Mark Zanin, Sallee and Mark Bowser, and Janis Paushter spent countless hours removing old hay from the main barn, the pony barn, the fields, and the run-ins; removing rocks and tree limbs from paddocks to assure that they are safe; thoroughly cleaning the barn lounge, office, and bathroom; collecting ‘junk’ from around the farm and washing and storing usable items, cleaning the shavings room, pulling weeds; and, planting our window boxes.

We'd also like to thank Betsy and Mike Rooks for cleaning the interior stalls in the main barn; Mitzi Sandiford for adopting a paddock; and Mary Shriver for pitching in when needed.

We are looking for volunteers to adopt a paddock (make it safe for our horses); power wash the barns and the run-in’s; and clean up near the upper run-ins. Please click here if you can lend a hand. Another work day is planned for Monday.
GCA Board of Directors Virtual Meetings in May
The GCA Board of Directors will hold virtual meetings via GoToMeeting on 7 May from 5 PM to 7 PM, and on 21 May from 7 PM to 9 PM. The agenda and Board packet will be published on the Glenmore website ahead of the meetings and the minutes of the meetings will also be posted. If you would like to participate in a meeting, please contact Tim Durrer at 434-984-0700 to obtain information regarding the GoToMeeting link.
The Golf Course is Private Property
Please be aware that the golf course is owned by the Club at Glenmore and is private property. For safety, the golf course and cart paths are for golfers only. Please do not walk or ride on the golf course or on the cart paths. 
Landscaping Modifications? Contact the ARC
With the warm weather upon us, many are considering changes to our landscaping such as replacing old and damaged shrubs or removing damaged or diseased trees. The Glenmore Architectural and Landscape Guidelines require the Owner to seek approval for:
●     Modifications or additions to an existing home (including changing exterior colors)
●    Construction of secondary structures
●    Landscaping, landscape changes, tree removals
●    Fences, Pools, Basketball goals, swing sets or play equipment
●    Driveway and parking areas
●    Terraces, Garden walls, Retaining walls
●     Awnings, Exterior lighting, Satellite Dishes
●     Lot drainage changes

The approval request form and an explanation of the process is found  here . The Architectural Review Committee will process your application as quickly as possible. Last year we processed 148 applications and all but 2 were approved. The Committee very much appreciates your cooperation in following the Guidelines designed to maintain the beauty of our community.
The Architectural Review Committee
Horse Rider
Rules for Visiting the Equestrian Center
The Board is pleased to announce that we have leased the Glenmore Farm beginning 1 May. Please be advised that the Equestrian Center is now a working farm with potentially dangerous horses and equipment. We have enjoyed exploring the Equestrian Center since early March, but now we must respect our tenant’s rules which are intended to protect us and her horses.
All visitors are welcome, but must first stop by the barn and meet with our tenant, Abbie Sullivan Wright. Please visit between 2 PM and 4 PM.
Equestrian Center Safety Rules
  • Do not climb the fences, go into the paddocks, or feed the horses. The horse may bite or be on a special diet.
  • Do not pet any horse. They may bite, or spook and injure you or themselves.
  • No dogs, bikes, strollers or golf carts are allowed in or near the barn or near the pastures.
  • No jogging is allowed in or near the barn or around the pastures.
  • Do not make sudden movements or loud noises when in or near the barn, around the pastures or riding rings. This may scare a horse and lead to injury of the horse or anyone near that horse.
  • Please remember that horses are large, strong, unpredictable animals; treat them with respect and caution at all times.
  • The horses are a natural attraction, but please be aware that they are fully capable of inflicting serious injuries, and should be handled by professionals.
  • The following prohibited activities have been observed recently: walking between the paddocks with dogs on leash and off leash, climbing a fence and going into a paddock to approach a horse, sitting in chairs by the lower ring and allowing dogs to run free in the lower ring; parking a car in the Equestrian Center parking lot and walking up the hill to the manor house.
  • The nature trails around the outside perimeter of the Equestrian Center are available for residents’ walking (see below). Some of the trails are used by residents and horses. If you encounter a horse and rider while on a trail, please stand quietly aside until the horse passes.
Glenmore Farm Nature Trails
The Common Area Review Board (CARB) is happy to announce the reopening of the nature/hiking trails that surround the Glenmore Farm area. These trails had, until recently, been off limits to Glenmore residents. The restrictions that limited our use of these farm area trails are no longer in place and you're free to explore the perimeter of the farm fields. You'll see the new Glenmore Farm trail addition to the trails maps on page 6.   New Glenmore Hiking Trail Maps-Rev 1---3-6-2020.pdf  

Please note to keep on the outside of the field areas (outside the wooden fences). Please respect the privacy of private homes inside and outside of Glenmore including the Manor House property that you'll see highlighted on the new map addition. You can reach the CARB here .
Looking for Stuff to Do Outdoors?
While social distancing prevents us from playing organized sports, there are still some outdoor activities that a family unit can engage in at the Glenmore sports field. Plenty of room to run around, kick a soccer ball, shoot some hoops, play horseshoes and bocce. We have equipment at the Sports Field. If you want to use the equipment, contact Thelma Washington at 434-293-3674.

NOTE: Please limit the activities to family units, and observe all social distancing rules.
Breezy Hill Rezoning Application Update
The Breezy Hill developers have re-submitted their request for approval for 160 homes. That number violates the Master Plan regarding lower density in Breezy Hill. County Staff has recommended 65 units.  The developers justify their request for increased density by pointing out that the original number of housing units approved for Rivanna Village was reduced. However, the "Village of Rivanna Master Plan" calls for no more development approvals until Rte 250 East is improved. The plan states: “It is essential that all of the US 250 improvements be constructed before new development occurs in the Village."  

A hearing before the Planning Commission was scheduled for May 5, 2020, but has been postponed. To track the Albemarle County planning documents for Breezy Hill, click here .
House Under Construction
School's Out, Children are Biking
The Glenmore speed limit is 25 MPH. With schools closed, more children are out walking and biking. The Glenmore community is in full control of the safety of our roads, it just requires that we all slow down. 

Please remember only licensed drivers can operate motor vehicles (including golf carts) on Glenmore roads. 
How can I Find Who to Contact at the GCA?
Our GCA Web Page has vast amounts of information. In fact, to find contact information for the GCA and our Committees, go to the web page, then click on "Contact Us" at the bottom left of the page. You'll find email and phone info for everyone you might need to contact .

Just have some general questions? Email Thelma Washington (Associa) by clicking Here.
Watch These Dates
April 27: Volunteer at the Glenmore Barn
May 1: New Equestrian Tenant at the Glenmore Farm!!
May 5: Albemarle County Planning Com Mtg - postponed
May 7: GCA Board Working Session - 5-7 PM (Virtual via GoToMeeting)
May 21: GCA Board Meeting 7-9 PM (Virtual via GoToMeeting)
May 25: Memorial Day
June 18: GCA Board Meeting
June 20: Summer Solstice at 5:43 PM