VSC Project Management and Implementation Services Proposal

VSC Event Management Services

VSC has experienced great success in event planning, marketing, project management, and training services to a wide array of people in government agencies, corporations, academic institutions, non-profits, and organizations across the country for over 20 years. Our structured and professional approach utilizes state of the art online resources with stellar public relations and customer service.

VSC Event Management Proposal

VSC Custom Event Proposal

We will provide service offerings in the areas below:

Strategic Planning & Timeline Management
Event Branding & Design Services
Digital Platform Development & Management
Event Website Page
Event Registration & Reporting
Virtual Event Platform
E-Communication Services
On-site Event Management
Hotel Logistics
Vendor Management
Volunteer & Staff Management
Speaker Management
Attendee Management
Event Surveys
& More

We have designed this discounted package of services to begin a mutually beneficial collaboration with your organization. The discounted pricing below is only a start, but we are willing to work with you to meet your budget!

Total Discounted Cost: $10,000 (Original Value - $30,000)

$5,000 - Initial deposit due within 5 days upon agreement of the services and invoicing
$5,000 - due 30 days before the event

Your Event Will Also Provide The Following

Opportunity to Present To General Session
All Promotional Products (bags, T-shirts, pens, etc.) for the event purchased through VSC. VSC will honor a best price guarantee.
All Purchased Print Materials (Name Badges, Flyers, Banners, Posters, Souvenir Books, etc.) purchased through VSC. VSC will honor a best price guarantee.)
Complimentary Registration for VSC (2 registrants)
Complimentary Suite During Your Event (The suite must have concierge floor access, if applicable)
Complimentary Full Page in Program Book Ad

Visit our Website

STRATEGIC PLANNING & TIMELINE MANAGEMENT

VSC will assist your team in creating and implementing an overall event master plan and checklist. Based on the created master plan and checklist, VSC will:

Manage the execution of every aspect of the event master plan
Create and manage an event timeline and checklist
Facilitate meetings with event planning team to ensure all elements of master plan and checklist are met
Participate in real time shared online communication tool with event planning team

EVENT BRANDING & DESIGN SERVICES

VSC will help your team create a custom brand for your event. Based on that brand we will:

Create custom event logo
Create custom event flyers
Create custom electronic forms
Provide any exclusive design items needed to effectively and professionally market your event.

DIGITAL PLATFORM DEVELOPMENT, MARKETING & MANAGEMENT

VSC will create a highly engaging and interactive custom event webpage as a part of your current website. This will serve as the primary information hub for the event:

A custom design based on the event brand elements
Online Registration Platform
All information that is pertinent to every aspect of the event
Downloadable forms, flyers and information
Real time updates, as needed by the event planning team

Examples of VSC Websites:

Home | CFSFundraiser (cfskcevents.org)

HAPCG Meet and Lease | Events By VSC

Home (equiporlando.org)

HOME | BCPS Conference (bcpsequityconference.com)

E-COMMUNICATION SERVICES

Utilizing our creative design skills, VSC will create high-impact, engaging and informative e-communication messages. This service will help your event build strong connections with your target audience that lead to positive benefits for your event. We will create and send :

Custom branded e-newsletters to promote and market the event to your selected database and to the VSC custom database
Informational and instructional e-newsletters to registered attendees as needed
Exclusive e-communications to speakers, presenters, staff and key stakeholders as needed
All e-communication needs determined by the event planning team

ON-SITE EVENT MANAGEMENT

Working hand-in-hand with your Team, VSC will assist in the management and execution of your event and provide the following services:

Manage all logistics & coordination of the event and attendees
Provide all attendees with instructions and directions of the event process
Work with presenters on presentation needs prior to the event
Provide real time attendee and presenter technical support during general sessions
Conduct a complete run of show and walk through with presenters and staff prior to the event

SPEAKER MANAGEMENT

VSC will provide speaker/presenter management for the event and the following services:

Serve as speaker liaison and main contact
Work with presenters on presentation needs before and during the event
Work hand-in-hand with presenters to secure all bios, forms and documents that need to be included on the website

PROMOTIONAL PRODUCTS AND PRINTING

Interstate Promotional Products

is a division of Vanguard Solutions Consulting. We can supply your

congregation, company, event

or organization with every possible promotional product from over 3000

suppliers.

Custom pricing on ALL promo products and printing
One stop shopping
Creative Design Services for ALL products
Discounted Set-Up & Shipping

We honor a best price guarantee on all products, so let us know if you would like for us to help you procure these items for your event.

Next Steps

Again, VSC is extraordinarily excited about the possibilities of working with your upcoming event.

I look forward to speaking with you soon to discuss next steps. Feel free to reach out to me using the information below should you have any additional questions or concerns.

Kind Regards,

Roxy Hall

Senior Partner

904-207-1278