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WVPCA Weekly Outlook
A Newsletter on Community Centered Healthcare
January 14, 2021
In This Issue...
Emergency Management News - WVPCA News - School Based Health Corner - State News - National News - Funding Opportunities
COVID-19 Vaccination Clinics Held Across West
Virginia With WVPCA CHC Participation
The West Virginia Department of Health and Human Resources and the West Virginia Joint Inter Agency Task Force for COVID-19 Vaccines announced that COVID-19 vaccine clinics will be held through Operation Save Our Wisdom. 

These free vaccination clinics held in Berkeley, Braxton, Cabell, Greenbrier, Hardy, Harrison, Hancock, Kanawha, Monongalia, Randolph, and Wood counties include participation of many of our member CHC's. Approximately 6,300 vaccines in total will be given at these clinics.
News Flash!
Teachers and school staff in Grant County get first dose of COVID-19 vaccine
Read the entire article from WHSV here.

Dollar General will pay workers to get the coronavirus vaccine
Read the entire article from The Washington Post here.

The truth about the new COVID-19 variant
Read the entire article from WOWKTV here.
COVID-19 Vaccine FAQs and Resources
HRSA recently added a Vaccines category to their COVID-19 FAQ webpage, and added these new questions this week:

  • What information is available about health care providers offering COVID-19 vaccinations?
  • What are the criteria to determine whether locations where the health center proposes to provide COVID-19 vaccinations should be recorded on Form 5B as service sites or on Form 5C as “Other Activities/Locations?”
  • Can health centers administer COVID-19 vaccinations to health center and non-health center patients at locations outside of the health center’s service sites within the community?

CDC’s vaccine site has resources for clinicians and patients and answers to common questions. This includes links to the latest Advisory Committee on Immunization Practices recommendations and the COVID-19 Vaccination Communication Toolkit.

WVPCA News
Intersection of Diabetes Self-Management
and Behavioral Health Interventions Webinar
Please join the WVPCA for Intersection of Diabetes Self-Management and Behavioral Health Interventions on Thursday, January 28, 2021 presented by Nell Stuart. This webinar will provide participants a greater understanding of diabetes and the progression with the emotional and psychological challenges that patients encounter in their treatment of this chronic disease. Clinicians will understand the disease in order to provide more effective behavioral health therapy including how to incorporate motivational interviewing to improve self-management by the patient. 

Our subject matter expert is Nell Stuart, MS, RD, LD, CDE who brings with her extensive knowledge regarding Diabetes Care. Nell earned a Master of Science in Nutrition from Tufts University in 1995 and became a Registered Dietician. She was Acting Chief of Nutrition and Food Service at a VA Medical Center for 4 years before completing her training to become a Certified Diabetes Educator (CDE) in 1999. She worked as the CDE, Nutrition Coordinator, and Insulin Pump Trainer at St. Mary’s Medical Center, a Joslin Diabetes Center Affiliate.

Following this webinar, participants will:
  • Describe three (3) diabetes self-management expectations likely to contribute stress for the patient.
  • Describe three (3) (or become famliar with) interviewing techniques to decrease anxiety level of the patient.
  • Identify the times in the diabetes progression timeline most likely to cause confusion and/or anxiety for the patient and provider.

Target Audience: BH Directors, Therapists, and BH Care Managers.

Registration closes on January 27th at 12:00 PM EST.
Helping Kids Understand the Riots at the Capitol
The shocking pictures and actions that were on display at our nations’ Capitol last week stunned us to say the least. Many of our children heard or saw those same images or heard adults sharing their disbelief. What we do know is that children do hear about these type of events and telling ourselves they did not, is unrealistic. We don’t have the discussion with them because we don’t know how to handle it. There are parents who are struggling to talk to their children about this event.
Health Affairs published a top-10 list of its COVID-19 research from 2020. A subscription may be required to view specific articles, but the summaries are helpful reminders of what we know about the virus.

A relatively new academic publication, the Journal of Appalachian Health, released a peer-reviewed article on the importance of community health centers in expanding medication assisted treatment to address opioid use disorder in rural, central Appalachia.

With West Virginia elementary and middle schools reopening on January 19, it is important to think about the impact of COVID-19 in the classroom. Sweden never closed its preschool through high schools (up to age 16) during the pandemic. A team of Swedish researchers recently published a letter about COVID-19 infections/morbidity of students and teachers in the New England Journal of Medicine. 

If you read or come across something worth sharing please feel free to forward to Josh Austin, WVPCA Policy and Communications Director.
State News
Register now for a new MidAtlantic AETC Collaborative Series
Join the MidAtlantic AIDS Education and Training Center (MAAETC) for a January 2021 Virtual Conference series provided in collaboration with the National Alliance for HIV Education and Workforce Development (NAHEWD), the Opioid Response Network (ORN), the Mid-Atlantic Regional Public Health Training Center, and the Central East Addiction Technology Transfer Center (ATTC).

These four sessions will focus on the intersecting epidemics of HIV, Substance Use Disorder, and hepatitis C. Professionals working in these areas will be able to increase their knowledge.
Please visit each module's registration page for more information:

Session 1: Wednesday, January 6, 2021 11:30am – 2:00pm ET
Ending the HIV Epidemic: Intersection of Treatment, Prevention, & Substance Use Disorder
Led by the West Virginia Regional Partner of the MidAtlantic AETC

Session 2: Wednesday, January 13, 2021 8:45am – 1:00pm ET
Treating Hepatitis C in People with Substance Use Disorder
Led by the Philadelphia Regional Partner of the MidAtlantic AETC

Session 3: Wednesday, January 20, 2021 11:30am – 2:00pm ET
Medication Assisted Treatment Centers, Substance Use Disorder, and HIV
Led by the Johns Hopkins University Regional Partner of the MidAtlantic AETC

Session 4: Wednesday, January 27, 2021 11:30am – 2:00pm ET
Intersection of HIV, Hep C, and Substance Use Disorders:
Challenges and Opportunities of Integration
Led by the Pittsburgh Regional Partner of the MidAtlantic AETC
National News
Identifying Opioid Intervention Opportunities Webinar
The advanced UDS Mapper webinar, “Identifying Opioid Intervention Opportunities” will be January 19, 2021, at 12:00 p.m. EST. They will discuss the Mapping Areas of Priority for Medication-Assisted Treatment (MAP for MAT) suite of UDS Mapper tools and answer any questions you may have. 

If you prefer an introductory webinar or lesson, visit their website to sign up for the Introduction to the UDS Mapper webinar, held next on February 3, 2021. As always, UDS Mapper webinars are offered at no cost.

Visit UDS Mapper today to create maps, download data, or catch up on our tutorials.

Contact the UDS Mapper for questions or access the UDS Mapper for more information. 
FCC COVID-19 Telehealth Program Comments Requested
The Federal Communications Commission (FCC) received $249.95 million in new appropriations to fund a second round of the Commission’s COVID-19 Telehealth Program. This program started last spring with a $200M appropriation in the CARES Act. The Commission seeks public comment by Tuesday, January 19 on planning Round 2, such as priorities and metrics for awardee selection and how to streamline selection administration. Details of the solicitation and comment filing process are in the FCC’s official request for information. 
HP-ET Initiative: Readiness to Train Assessment Tool (RTAT)
HRSA’s Health Professions Education and Training (HP-ET) Initiative will use the Readiness to Train Assessment Tool (RTAT™) developed by Community Health Center (CHC), Inc., to help health centers assess and improve their readiness to engage in health professions training programs. 

The HRSA HP-ET Initiative will enhance health centers’ capabilities to recruit, develop, and retain their workforce by exposing health and allied health professions students, trainees, and residents to education and training programs conducted at health centers. 

Every staff person in a health center has the expertise to offer valuable input. Every person is invited to complete an initial set of questions in this survey about the topic of general readiness to engage in health professions training. This is a very important topic as we plan for the future of workforce training. In addition, if you feel you can comment on your health center’s readiness to engage in one or more specific health professions training program(s), we welcome you to continue on and share your opinions on up to three different health professions training programs. For those of you who want to proceed with these sections, we have provided a drop-down list of programs to choose from. You will see that we have included a wide range of programs, from medical assistant or dental assistant training, to NP and PA students, to postgraduate residents and fellows in multiple disciplines—and more.  

Once survey results are compiled, the WVPCA can help you develop a targeted strategic workforce plan that will include health professions trainings and pipeline programs that can meet the needs of your community, as well as offering T/TA to help you achieve your workforce goals.

Please contact Shannon Parker, WVPCA Director of Health Center Operations at Shannon.parker@wvpca.org should you have any questions or concerns.
Upcoming Training Opportunities
(HITEQ) Highlights: SAMHSA 42 CFR Part 2 Revised: Key Points for Health Centers on Rule Changes, What They Mean, and Health IT Considerations 
Join this webinar on changes to SAMHSA’s 42 CFR Part 2 rule (Part 2) which protects individuals receiving substance use disorder treatment by defining privacy and security requirements for written, electronic and verbal information. 

This webinar will feature expert presenters from the University of New Hampshire Institute for Health Policy and Practice and the Center of Excellence for Protected Health Information to present on the new final Part 2 rule and future changes in the CARES Act, including what has changed, what has not changed, what this means for health centers in regard to consents and disclosures, and the implications for care coordination. This presentation will also address privacy considerations for tele-behavioral health and exceptions during the state of emergency waiver. 

Tuesday, January 19, 2021
2:00 - 3:00 PM EST
2021 Billing, Coding, Documentation & Quality Webinar Series
NACHC’s two-part Billing, Coding, Documentation & Quality Webinar Series offers health center clinical providers, revenue cycle, coding, and billing staff guidance on clinical documentation, professional coding, and medical billing processes. Participants will learn the essentials of clinical documentation, professional coding, and medical billing processes to minimize errors and denials.

You will receive an overview of quality and accurate reporting for FQHC’s, an explanation of frequently used key terms and concepts, and more. At the end of the training you will gain access to resources for continued learning and growth.

Register Today to Learn Coding Strategies for Your Health Center
and Earn 1 CEU per Webinar 

January 19 & 26 | 2-3:30 PM ET
Diagnosing HPV-Related Cancers, Screening Guidelines Development, and Improving Screening Measures
Hear experts discuss the role of primary care providers and dentists in diagnosing human papillomavirus (HPV)-related oropharyngeal cancer, including via telehealth; an overview of the development of American Cancer Society’s updated cervical cancer screening guidelines; and the steps one health center is taking to improve their screening measures during this unusual year.

Tuesday, January 26, 2021
3:30-4:30 PM ET
New Cervical Cancer Guidelines for Screening and Management During COVID-19 and Beyond
HRSA’s Office of Women’s Health (OWH) is introducing a pilot communications initiative: the Women's Health Leadership Series with the webinar New Cervical Cancer Guidelines for Screening and Management During COVID-19 and Beyond.

This webinar will focus on practical information related to implementing new clinical guidelines for cervical cancer screening and management and related health center perspective during the COVID-19 pandemic 

 Tuesday, January 19, 2021
3:00 PM - 4:00 PM ET 
NOTE EXTENDED TIME
Today with MACRAE
The HRSA Bureau of Primary Health Care will provide health center program updates in “Today with Macrae”. They will talk more about COVID-19 vaccination.

 Thursday, January 21, 2021
2:00 PM - 3:30 PM ET 

Call-in: 800-857-9804
Passcode: 9473292
SAVE THE DATES
FOR FTCA OFFICE HOURS
NACHC, in collaboration with Feldesman Tucker Leifer Fidell (FTLF), will be holding three virtual FTCA Office Hours to answer health center clinical leaders’ specific questions.

Topics covered include coverage for COVID-19 related activities, navigating telehealth, coverage for virtual services, issues related to COVID-19 vaccine delivery, deeming of volunteer health professionals, preparing for a virtual site visit, and risk management. Follow-ups will include a FAQ and links to additional resources.

The most up-to-date FTCA FAQ is available here; go to “FTCA Requirements.” 

Submit your questions in advance to Klaepke@nachc.com.
Funding and Financial Opportunities
Apply Now to Participate in Rural FQHCs Learning Collaborative
Capital Link and the National Association of Community Health Centers (NACHC) are launching a new Learning Collaborative for health centers serving rural communities to explore community needs, growth planning, and financing options. Through a series of four 60-minute interactive webinars conducted between February and April 2021, the collaborative will address challenges and opportunities FQHCs face in communities experiencing hospital distress and closure; examine the impact of telehealth on care delivery; and address financial capacity, sustainability, facility planning, and financing options for FQHCs seeking to expand their impact in rural America.

There is no fee for participants as this Learning Collaborative is funded by HRSA through its cooperative agreements with Capital Link and NACHC. We recommend each organization enroll at least two appropriate team members. The deadline to apply is Friday, January 22, 2021. 

To learn more about this Learning Collaborative, visit our website. 

Please direct any questions about this learning collaborative to Tony Skapinsky, Project Consultant.
SHF Spring 2021 Grant Cycle Deadline
Sisters Health Foundation Spring 2021 grant cycle for the Basic Needs/Direct Service Grants Program and the Responsive Grants Program is open for submissions! For organizations interested in submitting to the Basic Needs/Direct Service Grants Program, please contact Sr. Molly Bauer to see if your request is a good fit. Organizations interested in the Responsive Grants Program can submit a letter of inquiry without prior consultation. 

Submissions are due by midnight of January 20, 2021. For more information on the grants programs, priority areas, and eligibility, visit SHF website. 
Fiscal Year 2021 Ending the HIV Epidemic - Primary Care HIV Prevention Funding Now Available
HRSA released the fiscal year (FY) 2021 Ending the HIV Epidemic - Primary Care HIV Prevention (PCHP) Notice of Funding Opportunity (HRSA-21-092). HRSA will invest approximately $83 million in health centers located in the 57 geographic locations identified by Ending the HIV Epidemic: A Plan for America, with the goal of increasing the number of health centers in the geographic locations that are focused on HIV prevention.

FY 2021 PCHP will support expanding HIV prevention services that decrease the risk of HIV transmission, focusing on supporting access to and use of pre-exposure prophylaxis (PrEP). Health centers with service delivery sites in the geographic locations that did not receive FY 2020 PCHP funding will be eligible to apply. Technical assistance (TA) resources are available on the PCHP TA webpage.

FY 2021 PCHP applications are due in:
Grants.gov: Tuesday, February 2, 2021 (11:59 p.m. ET).
• HRSA’s Electronic Handbooks: Monday, March 1, 2021 (5:00 p.m. ET).
Community Health Center Resources
Jackson Kelly attorneys provide limited consultation to all members of the WVPCA at no charge, as part of the WVPCA contract. There is no limit to the number of calls which any member may make. All inquiries within the scope of professional competence of firm attorneys will be addressed. Inquiries which require expertise not available through the firm will be promptly identified and, when requested, Jackson Kelly will assist in referring the matter to accounting firms, insurance agents, or others as circumstances warrant.

All inquiries, responses and consultation services provided by the firm lawyers will be provided without additional charge beyond the retainer amount, except for matters which require formal opinions, representation of record in litigation, transactional work, e.g. the purchase or sale of real property, or matters which require continued representation, research or consultation beyond a single inquiry or document review.

Justin M. Harrison is a labor & employment lawyer with Jackson Kelly PLLC. He is available for consultation through a special retainer relationship with the WVPCA. Justin can be reached at 304.340.1358 and via email at justin.harrison@jacksonkelly.com.
Jackson Kelly attorneys provide limited consultation to all members of the WVPCA at no charge, as part of the WVPCA contract. There is no limit to the number of calls which any member may make. All inquiries within the scope of professional competence of firm attorneys will be addressed. Inquiries which require expertise not available through the firm will be promptly identified and, when requested, Jackson Kelly will assist in referring the matter to accounting firms, insurance agents, or others as circumstances warrant.

All inquiries, responses and consultation services provided by the firm lawyers will be provided without additional charge beyond the retainer amount, except for matters which require formal opinions, representation of record in litigation, transactional work, e.g. the purchase or sale of real property, or matters which require continued representation, research or consultation beyond a single inquiry or document review.

Justin M. Harrison is a labor & employment lawyer with Jackson Kelly PLLC. He is available for consultation through a special retainer relationship with the WVPCA. Justin can be reached at 304.340.1358 and via email at justin.harrison@jacksonkelly.com.
ECRI Institute
New Online: Dental Risk Management Toolkit
Dental practitioners have relied on their own skills and knowledge to protect patients from risks and prevent harm associated with everyday dental treatment.

However, while in its early stages, the addition of formal patient safety approaches in dental practice has supplied another approach to improving care delivery.
 
Patient safety, including a culture of safety and safe and reliable processes, should supplement risk management in dental settings.

The Dental Toolkit, now available on the Clinical Risk Management Program website, includes resources to help risk and safety leaders protect patients and employees, ensure compliance with federal and state laws, and implement and foster a culture of safety in dental settings.
 
Key resources include:
Pandemic Operational Recovery Guide
Operational disruptions to ambulatory care during and after a pandemic are significant. These disruptions may change many aspects of care delivery in ways that impact providers, staff, and patients alike.
 
Care may be temporarily limited or delivered in nontraditional ways, and recovery of operations may represent a "new normal."
 
The Pandemic Operational Recovery Guide for Health Centers and Free Clinics was written to assist health centers and free clinics in identifying and minimizing risks as they recover from operational disruptions related to a pandemic.
 
The handbook contains links to tools as well as links to additional resources for a more comprehensive discussion of individual topics. Readers can refer to descriptive "Strategy" headings in each section, and consult the recommendations, tools, and resources that follow for more detailed information. Although some tools and resources focus on the COVID-19 pandemic, they can be adapted to respond to other public health emergencies.
Risk Management Manual for Health Centers Now Available!
The Risk Management Manual for Health Centers is now available on the ECRI Institute Clinical Risk Management Program website! Designed to support a proactive approach to risk management at health centers and free clinics, the Manual provides background, tips, and how-tos in a manageable format.
Specific areas that are covered include:
Risk Management Programs & Plans
Claims and Lawsuits
Role of the Risk Manager
Patient Grievances and Complaints
Communication with Patients
Credentialing and Privileging
Communication among Providers, Staff, and Community Partners
Tracking Systems for Diagnostic Tests, Referrals, and Hospitalizations

View an archived webinar that provides a guided tour of the Manual and key features. For access to the ECRI Institute Clinical Risk Management Program website or any other questions, email clinical_rm_program@ecri.org.
WVPCA Staff
Sherri Ferrell, MBA | Chief Executive Officer
Debra Boyd | Chief Financial/Chief Operations Officer
Staci Arnold, MBA | Data Service & Integration Specialist
Josh Austin | Policy & Communications Director
Paula Beasley | Education & Communication Coordinator
Jennifer Boyd, PA-C, PCMH-CCE | Clinical Consultant
John Kennedy, MA | School-Based Health/Behavioral Health Coordinator
Pam Moore | Member Relations Coordinator
Shannon Parker, MBA, PCMH-CCE | Director of Health Center Operations
Ruby Piscopo | Outreach & Enrollment Coordinator
Amanda West | Staff Accountant
Emma White, RN | Clinical Quality Improvement Coordinator
To sign up to receive the WVPCA Weekly Newsletter:
1700 MacCorkle Avenue, SE
Charleston, WV 25314
Phone: 304.346.0032
Toll Free: 1.877.WVA HLTH
This project is/was supported partially/fully by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under grant number U58CS06834 State and Regional Primary Care Associations. This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.