Hello, just a reminder you are receiving this email because you expressed an interest in the West Virginia Primary Care Association. Don't forget to add paula.beasley@wvpca.org to your address book, so you don't miss any issues of the WVPCA Weekly Outlook!
WVPCA Weekly Outlook
A Newsletter on Community Centered Healthcare
January 8, 2021
In This Issue...
Emergency Management News - WVPCA News
State News - National News - Funding Opportunities
COVID-19 Vaccinations for CHC Staff and Patients
Thirty-two of the state’s community health centers vaccinated 2,500 of their staff with the Moderna vaccine December 23-29. “Health centers and the West Virginia Primary Care Association are grateful to Governor Jim Justice, Dr. Clay Marsh, the state’s COVID-19 Czar, and the West Virginia National Guard for their efforts and collaboration on the COVID-19 vaccine distribution and securing doses for our frontline health care workers,” Sherri Ferrell, CEO of the West Virginia Primary Care Association, said. “Health centers are now focusing on vaccinating the approximately 20,000 West Virginians aged 80 and older that they serve, as vaccine becomes available.”
News Flash!
Information of nearly half a million Aetna members exposed in email hack
Read the entire article from MedCity News here.

Housekeepers the 'hidden heroes' keeping patients, doctors safe during COVID-19 pandemic
Read the entire article here 12News here.

Hospital quickly vaccinates 850 people after freezer fails
Read the entire article from WOWKTV here.

As 'messy' rollout continues, states begin to prioritize more people for vaccination
Read the entire article from CNN Health here.
CDC Recommended Strategies for Initial COVID-19 Vaccination
The Centers for Disease Control and Prevention (CDC) produced a guide intended to assist state, tribal, local, or territorial immunization programs with planning for the first three phases of vaccination: Phase 1a, which includes healthcare personnel and residents of long-term care facilities; Phase 1b, frontline essential workers and individuals aged 75 years and older; and Phase 1c, other essential workers, persons 65-74 years of age, and individuals 16-64 years of age with underlying medical conditions.
WVPCA Announces COVID Vaccine Resources Webpage
The West Virginia Primary Care Association has developed a COVID Vaccination Resource webpage to provide guidance and information regarding vaccination distribution in our state. As this information is evolving constantly, please check this page frequently for updates.
WVPCA News
Intersection of Diabetes Self-Management
and Behavioral Health Interventions Webinar
Please join the WVPCA for Intersection of Diabetes Self-Management and Behavioral Health Interventions on Thursday, January 28, 2021 presented by Nell Stuart. This webinar will provide participants a greater understanding of diabetes and the progression with the emotional and psychological challenges that patients encounter in their treatment of this chronic disease. Clinicians will understand the disease in order to provide more effective behavioral health therapy including how to incorporate motivational interviewing to improve self-management by the patient. 

Our subject matter expert is Nell Stuart, MS, RD, LD, CDE who brings with her extensive knowledge regarding Diabetes Care. Nell earned a Master of Science in Nutrition from Tufts University in 1995 and became a Registered Dietician. She was Acting Chief of Nutrition and Food Service at a VA Medical Center for 4 years before completing her training to become a Certified Diabetes Educator (CDE) in 1999. She worked as the CDE, Nutrition Coordinator, and Insulin Pump Trainer at St. Mary’s Medical Center, a Joslin Diabetes Center Affiliate.

Following this webinar, participants will:
  • Describe three (3) diabetes self-management expectations likely to contribute stress for the patient.
  • Describe three (3) (or become famliar with) interviewing techniques to decrease anxiety level of the patient.
  • Identify the times in the diabetes progression timeline most likely to cause confusion and/or anxiety for the patient and provider.

Target Audience: BH Directors, Therapists, and BH Care Managers.

Registration closes on January 27th at 12:00 PM EST.
State News
Register now for a new MidAtlantic AETC Collaborative Series
Join the MidAtlantic AIDS Education and Training Center (MAAETC) for a January 2021 Virtual Conference series provided in collaboration with the National Alliance for HIV Education and Workforce Development (NAHEWD), the Opioid Response Network (ORN), the Mid-Atlantic Regional Public Health Training Center, and the Central East Addiction Technology Transfer Center (ATTC).
These four sessions will focus on the intersecting epidemics of HIV, Substance Use Disorder, and hepatitis C. Professionals working in these areas will be able to increase their knowledge.
Please visit each module's registration page for more information:

Session 1: Wednesday, January 6, 2021 11:30am – 2:00pm ET
Ending the HIV Epidemic: Intersection of Treatment, Prevention, & Substance Use Disorder
Led by the West Virginia Regional Partner of the MidAtlantic AETC

Session 2: Wednesday, January 13, 2021 8:45am – 1:00pm ET
Treating Hepatitis C in People with Substance Use Disorder
Led by the Philadelphia Regional Partner of the MidAtlantic AETC

Session 3: Wednesday, January 20, 2021 11:30am – 2:00pm ET
Medication Assisted Treatment Centers, Substance Use Disorder, and HIV
Led by the Johns Hopkins University Regional Partner of the MidAtlantic AETC

Session 4: Wednesday, January 27, 2021 11:30am – 2:00pm ET
Intersection of HIV, Hep C, and Substance Use Disorders:
Challenges and Opportunities of Integration
Led by the Pittsburgh Regional Partner of the MidAtlantic AETC
National News
January is Cervical Health Awareness Month 
The United States Congress designated January as Cervical Health Awareness Month. More than 13,000 women in the United States are diagnosed with invasive cervical cancer each year, but the disease is preventable with vaccination and appropriate screening. Cervical cancer is the fourth most common cancer in women. In 2018, an estimate of 570 thousand women were diagnosed with cervical cancer worldwide and about 311 thousand women died from the disease, more than 85% of which occurred in low- and middle-income countries. Human papillomaviruses (HPV) is the lead cause of cervical cancer cases (99%) and is transmitted through sexual contact. There are more than 100 types of HPV, of which at least 14 are cancer-causing. It takes 15 to 20 years for cervical cancer to develop in women with normal immunity, while it can take only 5 to 10 years in women with weakened immune systems. According to WHO, primary prevention begins with HPV vaccination of girls aged 9-14 years, before they become sexually active. Center of Disease Control (CDC) estimates that escalating HPV vaccination rates from current levels to 80 percent would prevent an additional 53,000 future cervical cancer cases in the U.S. among girls who now are 12 years old or younger throughout their lifetime.
HP-ET Initiative: Readiness to Train Assessment Tool (RTAT)
HRSA’s Health Professions Education and Training (HP-ET) Initiative will use the Readiness to Train Assessment Tool (RTAT™) developed by Community Health Center (CHC), Inc., to help health centers assess and improve their readiness to engage in health professions training programs. 

The HRSA HP-ET Initiative will enhance health centers’ capabilities to recruit, develop, and retain their workforce by exposing health and allied health professions students, trainees, and residents to education and training programs conducted at health centers. 

Every staff person in a health center has the expertise to offer valuable input. Every person is invited to complete an initial set of questions in this survey about the topic of general readiness to engage in health professions training. This is a very important topic as we plan for the future of workforce training. In addition, if you feel you can comment on your health center’s readiness to engage in one or more specific health professions training program(s), we welcome you to continue on and share your opinions on up to three different health professions training programs. For those of you who want to proceed with these sections, we have provided a drop-down list of programs to choose from. You will see that we have included a wide range of programs, from medical assistant or dental assistant training, to NP and PA students, to postgraduate residents and fellows in multiple disciplines—and more.  

Once survey results are compiled, the WVPCA can help you develop a targeted strategic workforce plan that will include health professions trainings and pipeline programs that can meet the needs of your community, as well as offering T/TA to help you achieve your workforce goals.

Please contact Shannon Parker, WVPCA Director of Health Center Operations at Shannon.parker@wvpca.org should you have any questions or concerns.
Upcoming Training Opportunities
Health Information Technology, Evaluation, and Quality (HITEQ) Highlights: SAMHSA 42 CFR Part 2 Revised: Key Points for Health Centers on Rule Changes, What They Mean, and Health IT Considerations 
New guidelines from SAMHSA released in July 2020 are designed to improve coordination of care for patients in treatment for substance disorder, while protecting confidentiality against unauthorized disclosure and use of patient information.

Join this webinar on changes to SAMHSA’s 42 CFR Part 2 rule (Part 2) which protects individuals receiving substance use disorder treatment by defining privacy and security requirements for written, electronic and verbal information. 

This webinar will feature expert presenters from the University of New Hampshire Institute for Health Policy and Practice and the Center of Excellence for Protected Health Information to present on the new final Part 2 rule and future changes in the CARES Act, including what has changed, what has not changed, what this means for health centers in regard to consents and disclosures, and the implications for care coordination. This presentation will also address privacy considerations for tele-behavioral health and exceptions during the state of emergency waiver. 

Tuesday, January 19, 2021
2:00 - 3:00 PM EST
New Cervical Cancer Guidelines for Screening and Management During COVID-19 and Beyond
HRSA’s Office of Women’s Health (OWH) is introducing a pilot communications initiative: the Women's Health Leadership Series with the webinar New Cervical Cancer Guidelines for Screening and Management During COVID-19 and Beyond. This webinar will focus on practical information related to implementing new clinical guidelines for cervical cancer screening and management and related health center perspective during the COVID-19 pandemic 

 Tuesday, January 19, 2021
3:00 PM - 4:00 PM ET 
SAVE THE DATE:
Today with Macrea
The HRSA Bureau of Primary Health Care will provide health center program updates in “Today with Macrae”.

 Thursday, January 21, 2021
2:00 PM - 3:00 PM ET 
Funding Opportunities
SHF Spring 2021 Grant Cycle Deadline
Sisters Health Foundation Spring 2021 grant cycle for the Basic Needs/Direct Service Grants Program and the Responsive Grants Program is open for submissions! For organizations interested in submitting to the Basic Needs/Direct Service Grants Program, please contact Sr. Molly Bauer to see if your request is a good fit. Organizations interested in the Responsive Grants Program can submit a letter of inquiry without prior consultation. 

Submissions are due by midnight of January 20, 2021. For more information on the grants programs, priority areas, and eligibility, visit SHF website. 
Fiscal Year 2021 Ending the HIV Epidemic - Primary Care HIV Prevention Funding Now Available
HRSA released the fiscal year (FY) 2021 Ending the HIV Epidemic - Primary Care HIV Prevention (PCHP) Notice of Funding Opportunity (HRSA-21-092). HRSA will invest approximately $83 million in health centers located in the 57 geographic locations identified by Ending the HIV Epidemic: A Plan for America, with the goal of increasing the number of health centers in the geographic locations that are focused on HIV prevention.

FY 2021 PCHP will support expanding HIV prevention services that decrease the risk of HIV transmission, focusing on supporting access to and use of pre-exposure prophylaxis (PrEP). Health centers with service delivery sites in the geographic locations that did not receive FY 2020 PCHP funding will be eligible to apply. Technical assistance (TA) resources are available on the PCHP TA webpage.

FY 2021 PCHP applications are due in:
Grants.gov: Tuesday, February 2, 2021 (11:59 p.m. ET).
• HRSA’s Electronic Handbooks: Monday, March 1, 2021 (5:00 p.m. ET).
Community Health Center Resources
Jackson Kelly attorneys provide limited consultation to all members of the WVPCA at no charge, as part of the WVPCA contract. There is no limit to the number of calls which any member may make. All inquiries within the scope of professional competence of firm attorneys will be addressed. Inquiries which require expertise not available through the firm will be promptly identified and, when requested, Jackson Kelly will assist in referring the matter to accounting firms, insurance agents, or others as circumstances warrant.

All inquiries, responses and consultation services provided by the firm lawyers will be provided without additional charge beyond the retainer amount, except for matters which require formal opinions, representation of record in litigation, transactional work, e.g. the purchase or sale of real property, or matters which require continued representation, research or consultation beyond a single inquiry or document review.

Justin M. Harrison is a labor & employment lawyer with Jackson Kelly PLLC. He is available for consultation through a special retainer relationship with the WVPCA. Justin can be reached at 304.340.1358 and via email at justin.harrison@jacksonkelly.com.
Jackson Kelly attorneys provide limited consultation to all members of the WVPCA at no charge, as part of the WVPCA contract. There is no limit to the number of calls which any member may make. All inquiries within the scope of professional competence of firm attorneys will be addressed. Inquiries which require expertise not available through the firm will be promptly identified and, when requested, Jackson Kelly will assist in referring the matter to accounting firms, insurance agents, or others as circumstances warrant.

All inquiries, responses and consultation services provided by the firm lawyers will be provided without additional charge beyond the retainer amount, except for matters which require formal opinions, representation of record in litigation, transactional work, e.g. the purchase or sale of real property, or matters which require continued representation, research or consultation beyond a single inquiry or document review.

Justin M. Harrison is a labor & employment lawyer with Jackson Kelly PLLC. He is available for consultation through a special retainer relationship with the WVPCA. Justin can be reached at 304.340.1358 and via email at justin.harrison@jacksonkelly.com.
ECRI Institute
New Online: Dental Risk Management Toolkit
Dental practitioners have relied on their own skills and knowledge to protect patients from risks and prevent harm associated with everyday dental treatment.
However, while in its early stages, the addition of formal patient safety approaches in dental practice has supplied another approach to improving care delivery.
 
Patient safety, including a culture of safety and safe and reliable processes, should supplement risk management in dental settings.
The Dental Toolkit, now available on the Clinical Risk Management Program website, includes resources to help risk and safety leaders protect patients and employees, ensure compliance with federal and state laws, and implement and foster a culture of safety in dental settings.
 
Key resources include:
Pandemic Operational Recovery Guide
Operational disruptions to ambulatory care during and after a pandemic are significant. These disruptions may change many aspects of care delivery in ways that impact providers, staff, and patients alike.
 
Care may be temporarily limited or delivered in nontraditional ways, and recovery of operations may represent a "new normal."
 
The Pandemic Operational Recovery Guide for Health Centers and Free Clinics was written to assist health centers and free clinics in identifying and minimizing risks as they recover from operational disruptions related to a pandemic.
 
The handbook contains links to tools as well as links to additional resources for a more comprehensive discussion of individual topics. Readers can refer to descriptive "Strategy" headings in each section, and consult the recommendations, tools, and resources that follow for more detailed information. Although some tools and resources focus on the COVID-19 pandemic, they can be adapted to respond to other public health emergencies.
New Online: Dental Risk Management Toolkit
Let ECRI help you find your own path to increase your risk management know-how in three easy steps:
1. Take a short quiz to assess your level of risk management experience.
2. Identify the topics you'd like to learn more about or focus on.
3. Select focused resources relevant to your risk management experience level and interests.
New Online This Month
Risk & Safety E-News
Risk Management Manual for Health Centers Now Available!
The Risk Management Manual for Health Centers is now available on the ECRI Institute Clinical Risk Management Program website! Designed to support a proactive approach to risk management at health centers and free clinics, the Manual provides background, tips, and how-tos in a manageable format.
Specific areas that are covered include:
Risk Management Programs & Plans
Claims and Lawsuits
Role of the Risk Manager
Patient Grievances and Complaints
Communication with Patients
Credentialing and Privileging
Communication among Providers, Staff, and Community Partners
Tracking Systems for Diagnostic Tests, Referrals, and Hospitalizations

View an archived webinar that provides a guided tour of the Manual and key features. For access to the ECRI Institute Clinical Risk Management Program website or any other questions, email clinical_rm_program@ecri.org.
WVPCA Staff
Sherri Ferrell, MBA | Chief Executive Officer
Debra Boyd | Chief Financial/Chief Operations Officer
Staci Arnold, MBA | Data Service & Integration Specialist
Josh Austin | Policy & Communications Director
Paula Beasley | Education & Communication Coordinator
Jennifer Boyd, PA-C, PCMH-CCE | Clinical Consultant
John Kennedy, MA | School-Based Health/Behavioral Health Coordinator
Pam Moore | Member Relations Coordinator
Shannon Parker, MBA, PCMH-CCE | Director of Health Center Operations
Ruby Piscopo | Outreach & Enrollment Coordinator
Amanda West | Staff Accountant
Emma White, RN | Clinical Quality Improvement Coordinator
To sign up to receive the WVPCA Weekly Newsletter:
1700 MacCorkle Avenue, SE
Charleston, WV 25314
Phone: 304.346.0032
Toll Free: 1.877.WVA HLTH
This project is/was supported partially/fully by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under grant number U58CS06834 State and Regional Primary Care Associations. This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.