May 21 , 2019
  WVPCA Weekly Outlook Newsletter
    A Newsletter on Community Centered Healthcare

We offer this publication as a member service of the West Virginia Primary Care Association (WVPCA).

If you have questions regarding our organization, WVPCA membership, or if you have content to suggest for this newsletter, please contact Kelsey Clough, Education and Communications Coordinator, by email or by phone at (304) 346-0032.


West Virginia Primary Care Association
1700 MacCorkle Avenue
Charleston, WV 25314-1518


Feds, West Virginia reach deal on child mental health care
Read the entire article from WV Public Broadcasting  here

Planning begins on family treatment court program
Read the entire article from the Charleston Gazette-Mail  here

Few funds behind anti-smoking effort in West Virginia
Read the entire article from the Register-Herald here

Study says suspending KCHD needle exchange had negative effect on drug users
Read the entire article from the Charleston Gazette-Mail here
Join the WVPCA for the Strengthening Care Teams to Enhance SUD Outcomes Workshop June 11
The West Virginia Primary Care Association (WVPCA)  is pleased to offer a one-day workshop focused on strengthening care teams to enhance SUD outcomes. During this meeting, attendees will have the opportunity to hear from subject matter experts regarding the continuum of care from the diagnosis of Substance Use Disorder to recovery and beyond. 
This workshop is scheduled for Tuesday, June 11, 2019, at Stonewall Resort (940 Resort Drive). Registration is available here.This workshop is intended for Community Health Center (CHC) Providers, BH clinicians and Care Team members.
Navigating the HIPAA, HITECH, 42 CFR Part 2 Privacy and Confidentiality Landscape in WV Webinar Scheduled
Join the West Virginia Primary Care Association (WVPCA) and  Robert Coffield, Health Care and Technology Attorney with Flaherty, Sensabaugh and Bonasso PLLC, for a 90-minute webinar discussing the West Virginia perspective regarding HIPAA, HITECH and 42 CFR Part 2.
This webinar is scheduled for May 30, 2019 at 2:00 PM. Registration is available here This webinar is intended for Community Health Center (CHC) staff involved in medical records management, including, but not limited to: CEOs, CFOs, COOs, CIOs, CMOs, Behavioral Health and Quality Improvement. The webinar will provide a HIPAA and HITECH privacy and security refresher, delve into the WV legal potpourri of health care legislation and cases impacting HIPAA and behavioral health care records, and clarify the confusion of implementing 42 CFR Part 2 substance use disorder record protections.  
Open Season Announcement for Certified Designated Organizations - Live Application Link will be Available June 12
The Centers for Medicare & Medicaid Services (CMS) is inviting organizations who would like to become Certified Application Counselor Designated Organizations (CDOs) to apply during CMS's Open Season beginning June 12, 2019, and ending September 16, 2019. Certified Application Counselor Designated Organizations are a vital component of the assister community. In the Federally-facilitated Marketplace, CDOs oversee certified application counselors (CACs) who are trained and able to help consumers seeking health coverage options through the Marketplace. 

Any organization seeking to provide CAC enrollment assistance to consumers for Plan Year 2020 must be a certified CDO. In order to be designated as a CDO, you must submit an online application and enter into an agreement with CMS.

If your organization completed the CDO refresh process last year and received a new CDO identification number and a welcome packet, then you do not need to reapply.  

We invite all interested organizations, as well as all CDOs that did not complete the application process during the CDO refresh, to submit an application to become a CDO for Plan Year 2020. In preparation for the next Open Enrollment Period, the deadline to submit an application to become a CDO is September 16, 2019. We look forward to working together!

CDO Application technical assistance webinar recordings, user guides, and more can be found here For additional questions, contact us at .
Reminder - Register Open for the Annual KidStrong Conference - with Special SBH Track
Registration is open for the West Virginia Department of Education's (WVDE) 16th annual KidStrong Conference. The conference is scheduled for June 13-14 at the Charleston Coliseum and Convention Center. 
John Kennedy, School-Based/Behavioral Health Coordinator with the WVPCA, in conjunction with the WVDE and Marshall University,  has developed a seven-session School-Based Health Center track. 

Registration is FREE to all West Virginia school personnel (including school nurse RNs, LPNs working in public schools, school health personnel), school-based health center staff, valued school health partners and state/local public health department staff working with schools.
CEs and Graduate Credit Available
Nursing, School Counseling, School Psychology, and Social Workers CEs will be provided along with CMEs and Pharmacy credits in specific tracks at the conference. Three hours of graduate credit will be available.
Registration is available here.
State NewsState
WVCTSA Hosts National Experts to Discuss Emerging Epidemic in WV
No state has been hit as hard by the ongoing opioid epidemic as West Virginia. The Mountain State continues to lead the nation in drug overdose death rates. Going hand in hand with the opioid crisis and intravenous drug use, West Virginia has also seen increases in infectious diseases like HIV and hepatitis B and C.

Seeing the need to adapt and address this problem, the West Virginia Clinical and Translational Science Institute  (WVCTSI) recently brought together some of the nation's leading experts in infectious disease and public health to collaborate and discuss the problem during the West Virginia Emerging Epidemics Symposium. This symposium included representation from the Centers for Disease Control (CDC), the West Virginia Department of Health and Human Resources, the Department of Veterans Affairs, Columbia University, and the West Virginia Practice-Based Research Network, including Community Health Centers. 

Read the entire release by WVCTSI here
Shatterproof Rating System for Addiction Treatment Programs Webinar Available 
Join a webinar to review and become familiar with the Treatment Program Survey to be used in the Rating System pilot

West Virginia is participating in a pilot project to develop and implement a   Rating System for Addiction Treatment Programs . As part of this, Shatterproof , the non-profit partnering with WV's Department of Health and Human Resources to implement the project, is hosting regular 'provider roundtables' for all of the West Virginia treatment programs within the pilot's scope.
The May 2019 provider roundtable will focus on the Rating System Treatment Program Survey, which will be fielded in August and open until the end of October.

Webinar Information:
When: Thursday, May 30, 10:00 - 11:30 AM
Register for the webinar here
The webinar will be run as a moderated discussion to 'feasibility test' the measures recommended for inclusion in the Treatment Program Survey, seeking your feedback on their implementation.

In preparation for attending this webinar, please review the attached document, which includes:
  • An overview of the May Roundtable and the discussion questions that will be the focus of the webinar.
  • Shatterproof Rating System Treatment Program Survey - The current version of the Survey, to be fielded in August 2019, which will be reviewed at the Roundtable.
There is more information on the Rating System on the Shatterproof website, including a provider information page and answers to FAQs .
Contact Caroline Davidson at for all questions related to the webinar. For all other questions or suggestions, please contact Shatterproof's WV State Engagement Manager, Rebecka Rosenquist at .
BBH AFA Announcements
The West Virginia  Bureau for Behavioral Health  has released the following announcements of funding availability (AFAs):
The documents required for response to these AFAs  can be found  here.

AFA 5-2019 SA Harm Reduction
Technical Assistance Call or Informational Meeting: To be posted on BPH website
Application Deadline:   June 15, 2019, 5:00 p.m.
Funding Announcement(s) to be made: Details to follow
Funding Amount Available: $750,000

AFA 6-2019 SA Quick Response Team (QRT)
Technical Assistance Call or Informational Meeting: To be posted on BBH website
Application Deadline:   June 15, 2019, 5:00 p.m.
Funding Announcement(s) to be made: Details to follow
Funding Amount Available: $1,000,000

For technical assistance request, please include the AFA# in the subject line and forward inquiries via email to:
Opioid Use and Hepatitis C: Opportunities to Address West Virginia's Public Health Need
West Virginia is at the center of the country's devastating opioid crisis. As a result of the rise in opioid use, there has been a spike in new hepatitis C infections across the state. Today, there are nearly 20,800 West Virginians living with HCV. Community leaders, healthcare providers and local officials have been on the front lines of addressing these issues for years. They are investing in proven and effective strategies to address the increasing HCV rates, rising overdoses and the health of people who use drugs, their families and the communities in which they live.
Join Harm Reduction Coalition and other community partners on Wednesday, June 5 for an engaging discussion to identify how state and federal policymakers, the private sector, public health advocates and community leaders can and must work together to address this growing public health crisis in our community.
Morgantown Marriott at Waterfront Place|  Two Waterfront Pl, Morgantown, WV 26501
Wednesday, June 5 |  Doors open at 10:30 am
Please RSVP here.
Dr. Judith Feinberg, West Virginia University (confirmed)
Laura Jones, SSP/FQHC, Healthright (confirmed)
Donna Riffle, Harrison County Health Department
Dr. Michael Kilkenny, Cabell-Huntington Health Department
Other speakers to be announced.
Presented by HepConnect, an initiative of Gilead Sciences.
American Society of Addiction Medicine (ASAM) Medication Assisted Treatment (MAT) Waiver Training 
Hosted by the WV Department of Health and Human Resources, Marshall Health, the West Virginia School of Osteopathic Medicine, and West Virginia University, this course covers all medications and treatments for opioid use disorder, and provides the required education needed to obtain the waiver to prescribe buprenorphine. ASAM is an approved provider by CSAT/SAMHSA of DATA 2000 training. 

The first session is will be on  Friday, June 7, 2019 from 1:00-5:00 pm at the  WV School of Osteopathic Medicine in the Student Center-Conference Room ( 400 N Lee Street, Lewisburg, WV 24901). 

Click here for additional information and to register. 
Funding OpportunitiesFunding
Funding Opportunity Reminders
USDA Community Food Projects Competitive Grants Program

Application Deadline: June 3, 2019
The U.S. Department of Agriculture (USDA) will make awards ranging from $35,000 to $125,000 for projects that meet the food needs of low-income individuals through food distribution and community outreach, and that promote local access to farm-produced food. Eligible applicants are public food program service providers, tribal organizations, and private nonprofit entities, including those that collect or harvest surplus food.
For more information, click  here.

Rural Communities Opioid Response Program - Medication-Assisted Treatment Expansion (RCORP-MAT Expansion)

Application Deadline: June 10, 2019
HRSA's Federal Office of Rural Health Policy (FORHP) will be making approximately 11 awards of up to $725,000 each to eligible rural health clinics, Critical Access Hospitals, health center look-alikes, other small rural hospitals and tribal organizations to establish and/or expand medication-assisted treatment (MAT) in high-risk rural communities over a three-year period of performance. All applicants must be located, and all services must be provided, in HRSA-designated rural areas (as defined by the Rural Health Grants Eligibility Analyzer). For additional eligibility information, please reference pp. 4-5 of the notice of funding opportunity (NOFO). Please reference page ii in the NOFO for the dial-in and playback information for the webinar and contact with questions.
For more information, click here.
National NewsNational
Deadline Approaching - NHSC New Site Application Deadline is May 30
The 2019 National Health Service Corps (NHSC) New Site Application  cycle will close on May 30, 2019 at 11:59 p.m. ET. Interested health care organizations are encouraged to read the Site Reference Guide  to learn more about the program requirements.
NHSC-approved sites are health care facilities that provide comprehensive, primary health care services to populations residing in health professional shortage areas, and that meet the NHSC site eligibility requirements. Critical Access Hospitals and some Indian Health Service Hospitals may also be eligible.
Service Area Considerations Request for Information Available for Preview
HRSA is pleased to announce the release of the Health Center Program Service Area Considerations Request for Information (RFI). HRSA seeks input from the public on service area considerations that may inform HRSA decisions regarding Health Center Program expansion through an existing health center's addition of new service delivery sites.

The Service Area RFI announcement will begin with a 30-day preview period. Instructions on how external stakeholders may submit feedback are forthcoming. Following the preview period, HRSA will accept public feedback for 60 days and plans to announce those details in a future Primary Health Care Digest newsletter. We look forward to receiving your feedback.
Webinar/Training Opportunity Reminders
Register Open for HRSA  Grants Management Workshop

For more information, reach out to the workshop staff here.  

Addressing Childhood Obesity in Health Centers: Promising Practices and Lessons Learned Webinar

Join HITEQ for a webinar on May 30 addressing childhood obesity in CHCs at 3 PM (EST). The webinar will focus on how to improve child weight screening, nutrition and physical activity counseling, and design appropriate and meaningful interventions according to CHC peers. Registration is available here

Community Health Center ResourcesResources
Jackson Kelly PLLC
The WVPCA has retained the law firm of Jackson Kelly, PLLC to provide legal guidance to the WV Primary Care Association and its members.
Jackson Kelly attorneys provide limited consultation to all members of the WVPCA at no charge, as part of the WVPCA contract. There is no limit to the number of calls which any member may make. All inquiries within the scope of professional competence of firm attorneys will be addressed. Inquiries which require expertise not available through the firm will be promptly identified and, when requested, Jackson Kelly will assist in referring the matter to accounting firms, insurance agents, or others as circumstances warrant.
All inquiries, responses and consultation services provided by the firm lawyers will be provided without additional charge beyond the retainer amount, except for matters which require formal opinions, representation of record in litigation, transactional work, e.g. the purchase or sale of real property, or matters which require continued representation, research or consultation beyond a single inquiry or document review.

Justin M. Harrison is a labor & employment lawyer with Jackson Kelly PLLC. He is available for consultation through a special retainer relationship with the WVPCA.  Justin can be reached at 304.340.1358 and via email at
Risk Management Manual for Health Centers Now Available!
The Risk Management Manual for Health Centers is now available on the ECRI Institute Clinical Risk Management Program website! Designed to support a proactive approach to risk management at health centers and free clinics, the Manual provides background, tips, and how-tos in a manageable format.

Specific areas that are covered include:
  • Risk Management Program
  • Role of the Risk Manager
  • Risk Management Plan
  • Credentialing and Privileging
  • Communication with Patients
  • Tracking Systems for Diagnostic Tests, Referrals, and Hospitalizations
  • Patient Grievances and Complaints
  • Communication among Providers, Staff, and Community Partners
  • Claims and Lawsuits
  • And more!
View an archived webinar that provides a guided tour of the Manual and key features. For access to the ECRI Institute Clinical Risk Management Program website or any other questions, email
ECRI Institute 
The  ECRI Institute  offers numerous policy templates that can be used as guidance consistent with the needs of community health centers. To take a look at their library of policy templates, click  here .

If you are not an ECRI member, creating a free account before accessing these materials is required. ECRI Institute resources are provided for free on behalf of HRSA.

To Access Policies: 
  • From the main page, click on the clinical risk management link on the left hand side of the page
  • Click sample policies and tools listed under tool-kits on left side of page
Click on the + sign to access individual templates.

Chief Executive Officer

Chief Financial/Chief Operations Officer
Data Services & Integration  Speci alist

Jennifer Boy d,
PA-C, PCMH-CCE Clinical Consultant
Education & Communications Coordinator

Health Data Analyst
J ohn Kennedy, MA
School-Based/Behavioral Health Coordinator

Member Relations Coordinator
Shannon Parker,  
Director of Health Center Operations

Special Programs Coordinator
Amanda West
Staff Accountant
Clinical Quality Improvement Coordinator
To sign up to receive the WVPCA Weekly Newsletter, click HERE
West Virginia Primary Care Association
  1700 MacCorkle Ave. Charleston, WV 25314| (304) 346-0032 | WWW.WVPCA.ORG