September 5, 2018
  WVPCA Weekly Outlook Newsletter
    A Newsletter on Community Centered Healthcare

We offer this publication as a member service of the West Virginia Primary Care Association (WVPCA).

If you have questions regarding our organization, WVPCA membership, or if you have content to suggest for this newsletter, please contact Kelsey Clough, Education and Communications Coordinator, by email or by phone at (304) 346-0032.


West Virginia Primary Care Association
1700 MacCorkle Avenue
Charleston, WV 25314-1518
Quick Links: In This Issue.....

 State  News


More than 1,000 West Virginians died of drug overdoses in 2017
Read the entire article from  The Dominion Post   here

Quad-state expands its opioid recovery efforts
Read the entire article from  The Journal  here

Grandparents raising grandchildren as opioid epidemic takes toll
Read the entire article from CBS News  here
WV Project ECHO Launching Endocrinology ECHO
WV Project ECHO would like to invite Community Health Centers to participate in the newest WV Project ECHO on Endocrine. This new ECHO is an expansion of the WV Project ECHO program which will utilize multi-point video conferencing to bring specialized Endocrine education to providers all across West Virginia.
Sessions will be held on the 2nd and 4th Wednesdays from 12-1pm starting on October 10th. Like the other ECHO projects, these sessions will include two case presentations and 15-20 minutes of didactics focusing on a variety of Endocrine topics. WV Project ECHO Endocrine will have a diabetes focus to start but will then branch out to other related Endocrine topics. Primary care teams and clinics can participate in this program at no cost and receive CME credit for participating.
For more information on participating, please do not hesitate to contact Jay Mason or Kayetlyn Edinger.
Please click 
for the Participation Agreement and additional information. 
WVPCA Offers One-Day Training: Active Shooter Tabletop and Interactive Exercise
The West Virginia Primary Care Association (WVPCA) invites Community Health Center staff to participate as we facilitate a one -day Active Shooter Tabletop and Interactive Exercise. 
The primary goal of this comprehensive training is to improve active shooter/hostile event preparation, survival, and recovery capabilities through progressive training, awareness, preparedness, and readiness. As part of the training, participants will include a tabletop exercise to simulate a health center that is directly impacted by an active shooter crisis. The training will be conducted by Active Shooter 360 (AS360™), LLC.
This training will count toward CMS requirements for emergency preparedness.
For further information and registration, please click here.
Please note - our registration process has changed and is now exclusively online. If you experience any difficulty with the registration process, please contact the WVPCA at 304.346.0032.
Assister Coalition Meetings Kicking Off  for OE 6 
The West Virginia Primary Care Association invites Certified Application Counselors and Navigators to attend the September Assister Coalition Meeting on September 11. The meeting will be held at the WVPCA offices and via WebEx and will begin at 10"00 AM. 

This meeting will provide both federal and state updates. It will give assisters and partners an opportunity to discuss and share ongoing efforts and strategies for OE6.

For more information, or to register, click here or contact Ruby Piscopo at 304.346.0032.
Yoga in Schools Fosters Better Stress/Anxiety Management
There is much discussion and work being done in our state through the West Virginia Expanded School Mental Health Initiative, a jointly sponsored effort of the West Virginia Department of Education and the West Virginia Department of Health and Human Resources. The WVPCA is an active participant in this initiative to create a full continuum of prevention, early intervention and treatment to all students which emphasizes shared responsibility between schools and community health providers to address the challenges that impact many of our students. One example of early intervention - and innovation - is the use yoga being taught in classrooms to reduce anxiety that is estimated to affect over thirty percent of our children today. 

A recent study by Tulane University found that "school-based yoga improved the emotional health and overall well-being of third graders who exhibited signs of stress and anxiety at the start of the school year."  To learn more about school-based yoga, click here
State NewsState
Practitioner Diversion Awareness Conference Set for Late September in Charleston
The Drug Enforcement Administration (DEA) will be hosting two regional one-day Practitioner Diversion Awareness Conferences (PDAC) on September 29 & 30, 2018. The conferences will be held at the Charleston Marriot Town Center, 200 Lee St. E., Charleston, West Virginia 25301.
The diversion of pharmaceutical controlled substances throughout the United States is a growing problem. This diversion stems from various sources. In addition to pharmacy robberies and thefts, pharmaceutical controlled substances are often diverted by way of forged prescriptions, doctor shoppers, or illegitimate prescriptions from rogue practitioners. The PDAC is designed to assist doctors, veterinarians, dentists, physician assistants, and nurse practitioners in identifying and preventing diversion activity.
There is no registration fee for these conferences. However, attendees will be responsible for their own transportation, lodging, and meal expenses. Information about nearby restaurants will be provided at the conference. Also, the hotel will be offering lunch items to purchase each day.

NOTE : You must be a DEA registered doctor, veterinarian, dentist, physician assistant, and/or nurse practitioner in the state of West Virginia in order to attend this conference.

For more information, click here. To view the flyer, click here.  
CAMC Hosting Cancer Survivorship: What the Primary Care Provider Needs to Know Workshop on Friday
Charleston Area Medical Center (CAMC) is hosting Cancer Survivorship: What the Primary Care Provider Needs to Know on Friday, September 7. 

Group rates are available and breakfast and lunch will be served at the Marriott. This conference offers 5 hours of continuing education credit for physicians, pharmacists, nurses, and social workers.

For more information, click here. To register, click here
West Virginia Webinar and Training Opportunities 
Social Work License Exam Prep Course
When: September 8-9
Where: Charleston, WV
What: For more information, visit For information call 304.345.6279 or email:

2018 WVGS Scientific Assembly
When: September 13
Where: University of Charleston
WhatRegistration is now open for the 2018 WVGS Scientific Assembly, "Caregiving: Challenges and Solutions." This conference is planned for an interdisciplinary audience of healthcare professionals, including physicians, nurses, pharmacists and social workers.  Registration is available  here

26th Annual WV Rural Health Conference
When: October 17-19
Where: Pipestem State Resort
What Registration is available here

Appalachian Addiction & Prescription Drug Abuse Conference
When: October 18-20
Where: Embassy Suites in Charleston
WhatRegistration is available here

Southern Obesity Summit
When: October 22-24
Where: Charleston, WV
WhatThe Southern Obesity Summit (SOS) is the largest regional obesity prevention event in the United States. 12.5 Continuing Education Credits for Physician, Nursing, Dietitian, Social Work and CHES are available.  Registration is available here
National NewsNational
BPHC All-Programs Webcast- Save the Date 
The next HRSA Bureau of Primary Health Care (BPHC) All-Programs Webcast is scheduled for Tuesday, Sept. 25, 2:30 - 3:30 pm ET. To submit questions in advance, send an email to by Thursday, Sept. 20, with the subject line "BPHC All-Programs Question." Webcast details coming soon.
Make Sure the Health Center Program Compliance Manual You're Using Is the Most Recently Updated
Last week, the Bureau of Primary Care released the  updated HRSA Health Center Program Compliance Manual in order to align with the statutory changes of the Bipartisan Budget Act of 2018. The manual continues to serve as a streamlined and consolidated resource to assist health centers in understanding and demonstrating compliance with the Health Center Program and Federal Tort Claims Act deeming requirements. Click here for  the BBA Frequently Asked Questions landing page. Under the first question, there is a link to a list of the Compliance Manual Revisions, which contains a side-by-side red-lined comparison of the previous and current version.  We encourage you to review the contents of this page in its entirety as there is a wealth of information contained within it that might help address other issues. Also review the updated Site Visit Protocol, which will be used for OSVs occurring after Sept. 6, 2018.
Webinar Opportunity: Evidence-Based Communication Strategies for Improving Child and Adolescent Vaccine Uptake 
AHEC is hosting a 1-hour webinar titled Evidence-Based Communication Strategies for Improving Child and Adolescent Vaccine Uptake  on September 19 at 2:00 (ET) as part of the National AHEC Organization HPV Immunization Project. Amanda F. Dempsey, MD, PhD, MPH, University of Colorado, is the webinar's presenter. 

For more information, click here.  To register, click here
PCMH Self-Assessment Tool (2017) Available
For those centers who will be applying for NEW 2017 PCMH Recognition, please know that HITEQ has developed this 2017 Patient Centered Medical Home self-assessment that is intended to help health centers gauge their readiness for meeting the

If you are just beginning or ready to begin, please plan for 3 to 12 months to implement transformation processes. 

Please contact Shannon Parker at with any questions!
Are You Ready to Submit for the 2018 Medicaid Promoting Interoperability (PI) Program?
Here are a few quick tips to prepare for  reporting:
  1. Review the Medicaid PI requirements for 2018 Modified Stage 2 or Stage 3 here.
  2. Verify your provider's eligibility here
  3. Run your Core Objective and Clinical Quality Measures (CQM) reports and compare them to the performance threshold requirements here
  4. Update your Security Risk Assessment and meet other Yes/No attestation measures. For Modified Stage 2 and Stage 3:  Eligible professionals (EPs) must attest YES to conducting or reviewing a security risk analysis and implementing security updates as necessary and correcting identified security deficiencies to meet this measure.
Below is additional information for reporting in 2018:
  • Option to attest using EHR technology certified to the 2014 edition, 2015 edition or a combination of the two.
Reporting Period
    • Core Objectives - 90 continuous days between Jan. 1, 2018 and Dec. 31, 2018
    • CQMs -  Full Year.  (All EPs in their first year of meaningful use have a CQM reporting period of any continuous 90 days.)
Program Requirements
  • 10 core objective measures
  • 12 CQM requirements (6 Attestation; 6 Electronically)
  • Option to attest using EHR technology certified to the 2015 edition or a combination of the 2014 and 2015 CEHRT editions, if the EHR technology can support the functionalities, objectives and measures forStage 3.  A provider who has technology certified to a combination of the 2015 Edition and 2014 Edition may potentially attest to the Stage 3 requirements, if the mix of certified technologies would not prohibit them from meeting the Stage 3 measures. A provider who has technology certified to the 2014 Edition may not attest to Stage 3.
Reporting Period
  • Core Objectives - 90 continuous days between Jan. 1, 2018 and Dec. 31, 2018
  • CQMs - Full Year.  (All EPs in their first year of meaningful use have a CQM reporting period of any continuous 90 days.)
Program Requirements
  • 8 core objective measures
  • 12 CQM requirements (6 Attestation; 6 Electronically)
The deadline to submit has been extended to March 31, 2019.  Please contact Shannon Parker at with questions.
Community Health Center ResourcesResources
ECRI Institute 
The  ECRI Institute  offers numerous policy templates that can be used as guidance consistent with the needs of community health centers. To take a look at their library of policy templates, click  here .

If you are not an ECRI member, creating a free account before accessing these materials is required. ECRI Institute resources are provided for free on behalf of HRSA.

To Access Policies: 
  • From the main page, click on the clinical risk management link on the left hand side of the page
  • Click sample policies and tools listed under tool-kits on left side of page
Click on the + sign to access individual templates.
Tracking and Referral Resources Available at ECRI
ECRI has released a Test Tracking and Follow-Up Toolkit and the Get Safe! Communication Ensuring Care Coordination of the Medically Complex PatientAll resources are provided for free by ECRI Institute on behalf of HRSA.  If you do not currently have access and would like to set up an account, just email them or call (610) 825-6000.  For those who have already registered on the site, the links will take you to these tools.  

Chief Executive Officer

Chief Financial/Chief Operations Officer
Data Services & Integration  Speci alist

 Jennifer Boyd  PA-C, PCMH-CCE Clinical Consultant
Education & Communications
 Warne Dawkins, MBA
Health Data Analyst
J ohn Kennedy
School-Based/Behavioral Health Coordinator
Member Relations Coordinator
Shannon Parker, 
Director of Health Center Operations
Special Programs Coordinator
Staff Accountant
Clinical Quality Improvement Coordinator
To sign up to receive the WVPCA Weekly Newsletter, click HERE
West Virginia Primary Care Association
  1700 MacCorkle Ave. Charleston, WV 25314| (304) 346-0032 | WWW.WVPCA.ORG