June 5 , 2018
  WVPCA Weekly Outlook Newsletter
     A Newsletter on Community Centered Healthcare

We offer this publication as a member service of the West Virginia Primary Care Association (WVPCA).

If you have questions regarding our organization, WVPCA membership, or if you have content to suggest for this newsletter, please contact Kelsey Clough, Education and Communications Coordinator, by email or by phone at (304) 346-0032.


West Virginia Primary Care Association
1700 MacCorkle Avenue
Charleston, WV 25314-1518
Quick Links: In This Issue.....

Ribbon cut at Valley Health
View the photo, originally from  
The Inter-Mountain 

Coal miners face growing wave of Black Lung disease 
Read the entire article, originally from     
U.S. News and World Report 

WV woman's opioid research honored by Harvard University 
Read the entire article, originally from 
The Herald-Dispatch

Health officer tells public not to panic about hepatitis A outbreak
Read the entire article, originally from WVNews  here

WV records its first hepatitis A-related death for 2018
Read the entire article, originally from  U.S. News and World Report 

Update: KCHD schedules additional hep A vaccines 
Read the entire article, originally from   WSAZ  here

Pool health and safety during Hep A outbreak
Read the entire article, originally from WSAZ   here
Patient Experience Survey Period Ends for Spring 
The West Virginia Primary Care Association offers the Patient Experience Surveys twice a year to participating health centers in an effort to provide Community Health Centers with information and insight from patients' viewpoints about services provided. Following the completion of the Spring 2018 survey period, the Patient Experience program continues to see growth since its inception.
Since the Spring 2016 survey period, the program has experienced 24 percent growth in the number of survey sites and 19 percent growth in the number of surveys the WVPCA has received.   We strive to improve the surveys each period using feedback from the participants and our strong relationship with the nationally recognized customer experience management platform Qualtrics to provide the best service and best reporting each survey period. 
If any non-participating organizations are interested in the Patient Experience program please contact Warne Dawkins at 304-346-0032. 
 Mindfulness for Stress Reduction Webinar Recap
Thank you to everyone who participated in the Mindfulness for Stress Reduction Webinar Friday, May 25. Carli Mareneck, a respected leader and teacher, who promotes healthful living and creative expression through mindfulness and arts, led participants through several practical tools that can be used in any situation to achieve mindfulness and reduce stress. She was joined by Sally Hurst, Director of Outreach, Center for Rural and Community Health, WV School of Osteopathic Medicine, who assisted in demonstrating mindfulness techniques and discussed how practicing and teaching these techniques could assist those with a chronic illness reduce stress.

Participants joined along as Carli and Sally demonstrated five techniques and shared tips about how these exercises could be implemented into everyday life. Those attending learned basic mindfulness tools to result in:
  • Increased concentration and focus
  • Increased emotional regulation, impulse control
  • Decrease anxiety and depression
  • Increase compassion and empathy
  • Increase in sleep quality
If your clinic would like to learn more about Mindfulness for Stress Reduction, a recording of the webinar will be available. Contact Kelsey Clough for more information.
Another Successful 2017 NCQA/PCMH Webinar Series
The WVPCA, in collaboration with Qualis Health, most recently hosted a 6-part PCMH 2017 webinar series with 48 participants representing 17 health centers!
Participants were introduced to NCQA's new competency-based recognition process, new terminology as well as the new web-based platform (Q-Pass) that is being used for the 2017 standards. The revised policies and procedures were reviewed and participants received a crosswalk demonstrating what's changed for 2017. Participants also received additional resources via a Dropbox, for easy future reference.
For future assistance with your PCMH work, please contact Shannon Parker, Director of Health Center Operations at shannon.parker@wvpca.org.
Certified Application Counselor Program Refresh
 According to a recent announcement from the Centers for Medicaid and Medicare Services (CMS), the Certified Application Counselor (CAC) program is getting a refresh with an updated and enhanced application and renewal process. The new application process is structured to promote better engagement with Certified Application Counselor Designated Organizations (CDOs). While the changes are being implemented, the acceptance of new applications is temporarily suspended.

According to the announcement, "Any CDO contacts who did not receive the initial email about the upcoming refresh sent in March can send an email to the CAC inbox at CACquestions@cms.hhs.gov to provide their organization name, CDO ID and updated contact information. We will capture your information and will actively reach out to you during the application refresh process to let you know when to apply. While you may not be contacted in the initial wave of CDOs that we reach out to, we will contact you before the end of the application refresh process. Additionally, we will conduct additional outreach campaigns throughout the summer to ensure that all of the organizations that wish to participate in our program have come back and reapplied, prior to the end of the of the refresh process."

Technical "how-to" webinars and other guides have been created and are available on marketplace.cms.gov. These resources will also be linked in the CDO invitation to reapply. 

Please contact Ruby Piscopo for assistance with the process. 
Reminder to Update COOP Plans
Just a reminder with the recent flooding in West Virginia, this is a good time to make sure Continuity Of Operation Plans (COOP) are up to date.
Ensure all staff contact information is current as well as hazards/ risk assessment plans are still active.
If you need any assistance please contact Ruby Piscopo at 304.346.0032.
WVPCA Working to Protect Students
School-Based Health providers are faced with many challenges when working with students who are at risk for suicide. Adolescents may not disclose thoughts of suicide, and even if they do, the health care provider must make judgment calls about possible future behavior, often with insufficient or contradictory information.

The WVPCA recently held a webinar to address suicide prevention for youth. Barri Faucett, Director of Prevent Suicide WV, provided the expertise for this hour-long interactive learning opportunity. She addressed suicide prevention along with how poor mental health increases the risk and the role of gun safety. SBHCs are a critical venue for assessing not only a child's physical health, but their emotional health as well. It is known that an individual often has seen their medical provider in the past month before attempting suicide.  

Ms Faucett discussed the prevalence and significance of suicide along with the risk factors for suicide and a model of intervention. Participants were not only introduced to best practices in interacting with at-risk individuals in the health care setting, but became acquainted with tools and resources to better identify and support people who are at increased risk of suicide.
It was emphasized that suicide may be prevented through  strategies  that empower individuals, families and communities by improving clinical and preventive services while enhancing treatment and support services.
State NewsStateNews
2018 Legislative Changes Affecting Controlled Substance Prescribing Become Effective June 7 
Senate Bill 273 is legislation passed during the 2018 Legislative Session with the goal of curbing the opioid crisis.  The following link is to a summary from the WV Board of Medicine  of notable statutory provisions in Senate Bill 273 which impose additional conditions, limitations and requirements on physicians  when prescribing Schedule II controlled substances.  The majority of the changes relate to the prescribing of opioids, though certain provisions encompass the prescribing of any Schedule II controlled substance. Please share this with all providers who prescribe schedule II medications.
Parent's Guide Released to Assist Families Seeking Insurance for Their Children
Attention children's advocates! Please download and use this guide to assist families seeking insurance for their children. This guide was supported by WV KIDS Count, WVU School of Public Health and WVU Rockefeller School of Public Policy and Politics, with underwriting by the Benedum Foundation. 

This two-page publication is available here
West Virginia Webinar and Training Opportunities 
2018 Immunization Summit
When: June 21-22
Where: Charleston Civic Center
What:  The Annual West Virginia Immunization Summit, in partnership with the KidStrong Conference, is an action-oriented event targeted toward public and private sector organizations with an interest in improving immunization rates in West Virginia. Various sessions at the Summit will be targeted toward healthcare and public health professionals, educators, students, business leaders, and others interested in reducing vaccine-preventable diseases in West Virginia 

To register, click  here

26th Annual  WV Rural Health Conference
When: October 17-19
Where: Pipestem State Resort
WhatThis conference features national and state best practices speakers, provides continuing education to physicians, attorneys, nurses, social workers, pharmacists, dentists, community health educators and others, and is an unparalleled opportunity to network with others interested in improving rural health care in West Virginia.

Registration is available here

Save the Date: 12th Annual Southern Obesity Summit
When: October 22-24
Where: Charleston, WV
WhatThe Southern Obesity Summit (SOS) is the largest regional obesity prevention event in the United States, drawing hundreds of participants from 16 Southern States consisting of Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, Missouri, New Mexico, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia and West Virginia.  Together, these states join forces to fight obesity.
WV Geriatrics Society 14th Annual Scientific Assembly Scheduled 
The West Virginia Geriatric Society has announced the 14th Annual Scientific Assembly. This year's event is titled "Caregiving: Challenges and Solutions" and will be held September 13 at the University of Charleston. The conference is planned for an interdisciplinary audience of healthcare professionals, including physicians, nurses, pharmacists and social workers. 

The one-day training is offering seven hours of continuing education for physicians, nurses, pharmacists and social workers. 

Additionally, there are opportunities to exhibit at the conference and a poster competition for original research and/or case studies for students, residents and/or fellows. More information is available here

To download the brochure, click here
Save the Date: 2018 Medicaid Summit 

To download the Save the Date, click here
National NewsNationalNews
Funding Opportunity | Dental Faculty loan Repayment Program 
The Health Resources and Services Administration (HRSA) is accepting applications for the fiscal year (FY) 2018 Dental Faculty Loan Repayment Program. The grant application is available here..

This goal of this program is to increase the number of dental and dental hygiene faculty in the workforce by attracting and retaining dental and dental hygiene faculty through loan repayment. Those eligible for this program include public or private nonprofit dental or dental hygiene schools, or approved residency or advanced education programs in the practice of general, pediatric, or public health dentistry. Individuals are not eligible to apply for this grant directly. 

Technical assistance for this grant is available through a webinar scheduled for June 7 from 2:00 - 3:00 PM ET. The link is available here. The dial-in information is 855-719-5008 and the pass-code is 556306.
VA Choice Re-authorization Headed for President Trump's Signature
 Last week, Congress passed a multibillion-dollar revamp of the VA Choice program that will provide veterans with more freedom to see providers outside the VA health care system. The new bill, the VA MISSION Act, updates the current standards which only allow veterans to seek private care if: (1) the veteran faces a wait of at least 30 days or (2) has to travel at least 40 miles for VA care. The VA MISSION Act scraps those standards and would allow private care based upon factors including wait times, distance, the service ratings of current VA facilities and the availability of specialists. The bill also includes health centers among the list of eligible providers of walk-in services for veterans. Finally, the $55 billion package provides an additional $5 billion for the VA Choice program and gives the program a one year extension. Click here to read NACHC's letter of support of the VA MISSSION Act, and here for a summary of the legislation.
HHS Fact Sheets and FAQs Address Confidentiality Protections for Patients Treated for Substance Abuse Disorder
 The U.S. Department of Health and Human Services (HHS) has issued two fact sheets to help healthcare providers and health information exchange organizations understand how to appropriately access and share the records of patients seeking treatment for a substance use disorder. The fact sheets incorporate the provisions of a 2017 final rule, which updated regulation 42 CFR Part 2 to protect the confidentiality of patients with substance use disorder while supporting information exchange within new healthcare delivery models.

The fact sheets were prepared by HHS's Office of the National Coordinator for Health Information Technology and the Substance Abuse and Mental Health Services Administration (SAMHSA). The rule applies to so-called "Part 2 programs." These programs receive federal funding for the treatment of substance use disorders and are generally prohibited from disclosing information about a patient receiving treatment without the patient's consent. The first fact sheet,
Disclosure of Substance Use Disorder Patient Records: Does Part 2 Apply to Me? depicts different scenarios, such as those involving accountable care organizations and integrated care settings, to help providers determine whether the Part 2 confidentiality provisions apply to them. The second fact sheet, Disclosure of Substance Use Disorder Patient Records: How Do I Exchange Part 2 Data? describes how the updated rule applies to the electronic exchange of healthcare records with a Part 2 program. In a press release, SAMHSA advises that the fact sheets are not a substitute for legal advice and encourages providers to seek additional guidance. SAMSHA also posted with the fact sheets frequently asked questions (FAQs) about the Part 2 rule and HHS's responses.
CMS Announces Agency's First Rural Health Strategy 
The Centers for Medicare & Medicaid Services (CMS) released the agency's first Rural Health Strategy intended to provide a proactive approach on healthcare issues to ensure the nearly one in five individuals who live in rural America have access to high quality, affordable healthcare.

"HRSA is excited to see CMS spell out a strategy to better serve rural populations that was informed by rural stakeholders who have a unique lens on the issues in their communities," said HRSA Administrator George Sigounas, MS, Ph.D. "This builds on our long-standing collaboration with CMS and will highlight key issues for rural safety net providers like rural hospitals and community health centers for CMS and HHS."

Learn more about the CMS Rural Health Strategy, or read the fact sheet
Community Health Center ResourcesCHCresources 
ECRI Institute 
The  ECRI Institute  offers numerous policy templates that can be used as guidance consistent with the needs of community health centers. To take a look at their library of policy templates, click  HERE .
If you are not an ECRI member, creating a free account before accessing these materials is required. ECRI Institute resources are provided for free on behalf of HRSA.

To Access Policies: 
  • From the main page, click on the clinical risk management link on the left hand side of the page
  • Click sample policies and tools listed under tool-kits on left side of page
Click on the + sign to access individual templates.
Tracking and Referral Resources Available at ECRI
ECRI has released a Test Tracking and Follow-Up Toolkit and the Get Safe! Communication Ensuring Care Coordination of the Medically Complex Patient.  All resources are provided for free by ECRI Institute on behalf of HRSA.  If you do not currently have access and would like to set up an account, just email them or call (610) 825-6000.  For those who have already registered on the site, the links will take you to these tools.  

Chief Executive Officer
 Debra Boyd
Chief Financial/Chief Operations Officer
Data Services & Integration  Speci alist

Clinical Consultant
Education & Communications
Data Analyst
J ohn Kennedy
School-Based Health Coordinator
Member Relations Coordinator
Director of Health Center Operation
Outreach & Enrollment Coordinator
Staff Accountant
Clinical Quality Improvement Coordinator

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West Virginia Primary Care Association
  1700 MacCorkle Ave. Charleston, WV 25314| (304) 346-0032 | WWW.WVPCA.ORG