September 12, 2018
  WVPCA Weekly Outlook Newsletter
    A Newsletter on Community Centered Healthcare

We offer this publication as a member service of the West Virginia Primary Care Association (WVPCA).

If you have questions regarding our organization, WVPCA membership, or if you have content to suggest for this newsletter, please contact Kelsey Clough, Education and Communications Coordinator, by email or by phone at (304) 346-0032.


West Virginia Primary Care Association
1700 MacCorkle Avenue
Charleston, WV 25314-1518
Quick Links: In This Issue.....

 State  News


Premium increases predicted in W.Va. 
Read the entire article from the Register- Herald  here

Manchin urges another vote on 'Obamacare' resolution as lawsuit gets underway
Read the entire article from MetroNews  here

West Virginia foster care system still in crisis
Read the entire article from the Herald-Dispatch here
Registration Open! WVPCA Offers 1.5  Day Training: Care Management/ Care Coordination - A Deep Dive
Please join the West Virginia Primary Care Association (WVPCA) as we welcome back Jennifer Calohan, with CURIS Consulting, to present Care Management/Care Coordination- A Deep Dive. This 1.5 day training will be begin at 9:00 AM on Thursday, September 27 and conclude at 4:30 PM and will resume at 9:00 AM on Friday, September 28, with a noon dismissal. On-site registration each day will be held at 8:30 AM.  For reservations, please contact the Holiday Inn Express-Civic Center (304) 345-0600 refer to the WVPCA Group Code.

This training will build upon the Care Management/Coordination presentation Jennifer discussed at the Quality Improvement Workshop held at Stonewall Resort in July.  Jennifer with take participants on a deep dive of Care Management for staff of all experience levels - from those brand new to Care Management/Coordination to those experienced in Care Management/Coordination. Additionally, information will be shared to assist you with building and sustaining the most effective and efficient Care Management program to serve your patient population.  The training is also designed to assist health centers in understanding the Core Care Management Criteria for 2017 NCQA/PCMH Recognition.
For further information and registration, please click here.

Please note - our registration process has changed and is now exclusively online. If you experience any difficulty with the registration process, please contact the WVPCA at 304.346.0032.
Registration Open! WVPCA Offers One-Day Training: Active Shooter Tabletop and Interactive Exercise
The West Virginia Primary Care Association (WVPCA) invites Community Health Center staff to participate as we facilitate a one -day Active Shooter Tabletop and Interactive Exercise.  The training will be conducted by Active Shooter 360 (AS360™), LLC.
This training will count toward CMS requirements for emergency preparedness.
For further information and registration, please click here.
Please note - our registration process has changed and is now exclusively online. If you experience any difficulty with the registration process, please contact the WVPCA at 304.346.0032.
The Language of ACEs
Over the last year there has been a significant effort by the WVPCA and its' partners to educate our communities about adverse childhood experiences (ACEs) and its' impact on the quality of life. Many individuals now are aware of ACEs but their depth of understanding may be shallow. Part of the challenge is understanding the language of ACEs and this is particularly important since the work of ACEs crosses several systems. Terms such as epigenetics or toxic stress are not words used in our everyday conversations. If you are wanting a more complete understanding of ACEs, click here
State NewsState
WV Division of Infectious Disease Epidemiology Seeking Sentinel Providers
 Flu season is right around the corner, and the West Virginia Division of Infectious Disease Epidemiology (DIDE) needs your help in conducting flu surveillance throughout the season. Located in the Department of Health and Human Resources, DIDE tracks statewide flu activity year-round through a variety of methods and strives to provide accurate and timely updates about this activity to healthcare providers and the general public.

One method of surveillance that DIDE utilizes to monitor flu activity is its long-standing influenza sentinel provider program. Influenza sentinel providers are outpatient healthcare providers of any specialty who voluntarily report the total number of their patient visits and the number of patient visits for influenza-like illness (ILI) by age group every week. Weekly reports, which should take 10 minutes, are forwarded to the state health department and to the CDC, where the percentage of patient visits for ILI are calculated and utilized to determine the length and severity of flu season. Nationwide, there are more than 2,800 providers in all 50 states, Puerto Rico, the District of Columbia, and the U.S. Virgins Islands who are participating in this effort.

DIDE is seeking outpatient providers in West Virginia to serve as sentinel providers for the 2018-19 flu season. The benefits of participating in this surveillance program include:
  • Free influenza vaccine for staff immunization
  • Free influenza testing for respiratory specimens submitted to DHHR's Office of Laboratory Services
  • Weekly updates from DIDE on statewide influenza activity
  • The opportunity to participate in a nationwide effort that will inform influenza prevention and control activities, including influenza vaccine composition
DIDE is especially in need of sentinel providers located in Barbour, Boone, Braxton, Calhoun, Fayette, Gilmer, Grant, Greenbrier, Hampshire, Kanawha, Logan, McDowell, Mercer, Mingo, Morgan, Putnam, Randolph, Tucker, Tyler, Webster, and Wood counties. The only exclusion in eligibility is that sentinel providers must not be hospital emergency departments or urgent care offices that already report to the ESSENCE syndromic surveillance system.

If you are interested in this opportunity or would like to learn more, please contact Lauren Spadafora, DIDE's Influenza Surveillance Coordinator, at or at 304-356-4039. The deadline to enroll as a sentinel provider is Friday, September 21st.
12th Annual Southern Obesity Summit Registration Still Open!
Registration is still open for the 2018 Southern Obesity Summit! For more information about the Summit, check out the 60 second video below

SOS 2018
SOS 2018
WV Project ECHO Launching Endocrinology ECHO
WV Project ECHO would like to invite Community Health Centers to participate in the newest WV Project ECHO on Endocrine. This new ECHO is an expansion of the WV Project ECHO program which will utilize multi-point video conferencing to bring specialized Endocrine education to providers all across West Virginia.
Sessions will be held on the 2nd and 4th Wednesdays from 12-1pm starting on October 10th. Like the other ECHO projects, these sessions will include two case presentations and 15-20 minutes of didactics focusing on a variety of Endocrine topics. WV Project ECHO Endocrine will have a diabetes focus to start but will then branch out to other related Endocrine topics. Primary care teams and clinics can participate in this program at no cost and receive CME credit for participating.
For more information on participating, please do not hesitate to contact Jay Mason or Kayetlyn EdingerPlease click 
for the Participation Agreement and additional information. 
West Virginia Webinar and Training Opportunities 
2018 WVGS Scientific Assembly
When: September 13
Where: University of Charleston
WhatThis conference is planned for an interdisciplinary audience of healthcare professionals, including physicians, nurses, pharmacists and social workers.  Registration is available  here

Practitioner Diversion Awareness Conference 
When: September 29 & 30
Where: Charleston Marriott, Town Center
WhatFor more information, click here. To view the flyer, click here.  

26th Annual WV Rural Health Conference
When: October 17-19
Where: Pipestem State Resort
What Registration is available here

Appalachian Addiction & Prescription Drug Abuse Conference
When: October 18-20
Where: Embassy Suites in Charleston
WhatRegistration is available here

National NewsNational
National Health Center Needs Assessment Available September 12 - Help Tell Your Health Center's Story
The Health Resources and Services Administration's Bureau of Primary Health Care (HRSA/BPHC) has requested the National Association of Community Health Centers (NACHC) to conduct a national health center needs assessment in collaboration with the 20 National Cooperative Agreement (NCA) organizations. Health center response to the needs assessment will inform the development of operational training and technical assistance (T/TA) provided by the 20 NCA organizations to health centers. The information received from the assessment will provide feedback and inform future T/TA planning, development, dissemination, and evaluation to best support health center operational needs.

This consolidated Needs Assessment will:
  • Minimize Health Center burden by reducing the number of needs assessments deployed.
  • Increase Health Center ease in response through a more streamlined needs assessment.
  • Identify training topics and preferred delivery modes to best support health centers' delivery of high quality care through improved operations. 
Who should complete the assessment
This needs assessment should be completed by the health center executive level leadership; specifically, Chief Executive Officers/Executive Directors and Chief Medical Officers or his/her respective designees. Additional feedback from delegated staff is also welcome.

How and when to complete the assessment
The assessment should take approximately 15-30 minutes to complete via an easy on-line portal accessible through the NACHC website and direct email to health center executives. Your Health Center's response is critical. Be on the lookout for the link to the National Health Center Needs Assessment available to all health centers September - October 31, 2018.

For more information please contact KaRon Campbell, Manager, Needs Assessment at

Make Sure the Health Center Program Compliance Manual You're Using Is the Most Recently Updated
Last week, the Bureau of Primary Care released the  updated HRSA Health Center Program Compliance Manual in order to align with the statutory changes of the Bipartisan Budget Act of 2018. The manual continues to serve as a streamlined and consolidated resource to assist health centers in understanding and demonstrating compliance with the Health Center Program and Federal Tort Claims Act deeming requirements. Click here for  the BA Frequently Asked Questions landing page. Under the first question, there is a link to a list of the Compliance Manual Revisions, which contains a side-by-side red-lined comparison of the previous and current version.  We encourage you to review the contents of this page in its entirety as there is a wealth of information contained within it that might help address other issues. Also review the updated Site Visit Protocol, which will be used for OSVs occurring after Sept. 6, 2018.
Webinar and Training Opportunities 
Evidence-Based Communication Strategies for Improving Child and Adolescent Vaccine Update Webinar
When - September 19
WhatFor more information, click here.  To register, click here

BPHC All-Programs Webcast
When - September 25 | 2:30-3:30 PM ET
What To submit questions in advance, send an email to by Thursday, Sept. 20, with the subject line "BPHC All-Programs Question." 
Community Health Center ResourcesResources
ECRI Institute 
The  ECRI Institute  offers numerous policy templates that can be used as guidance consistent with the needs of community health centers. To take a look at their library of policy templates, click  here .

If you are not an ECRI member, creating a free account before accessing these materials is required. ECRI Institute resources are provided for free on behalf of HRSA.

To Access Policies: 
  • From the main page, click on the clinical risk management link on the left hand side of the page
  • Click sample policies and tools listed under tool-kits on left side of page
Click on the + sign to access individual templates.
Tracking and Referral Resources Available at ECRI
ECRI has released a Test Tracking and Follow-Up Toolkit and the Get Safe! Communication Ensuring Care Coordination of the Medically Complex PatientAll resources are provided for free by ECRI Institute on behalf of HRSA.  If you do not currently have access and would like to set up an account, just email them or call (610) 825-6000.  For those who have already registered on the site, the links will take you to these tools.  

Chief Executive Officer

Chief Financial/Chief Operations Officer
Data Services & Integration  Speci alist

 Jennifer Boyd  PA-C, PCMH-CCE Clinical Consultant
Education & Communications
 Warne Dawkins, MBA
Health Data Analyst
J ohn Kennedy
School-Based/Behavioral Health Coordinator
Member Relations Coordinator
Shannon Parker, 
Director of Health Center Operations
Special Programs Coordinator
Staff Accountant
Clinical Quality Improvement Coordinator
To sign up to receive the WVPCA Weekly Newsletter, click HERE
West Virginia Primary Care Association
  1700 MacCorkle Ave. Charleston, WV 25314| (304) 346-0032 | WWW.WVPCA.ORG