N E W S   B U L L E T I N
August  2015
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Meaningful Use
Organizational Transformation
Billing and Finance
Upcoming Events

Featured Articles
Cover Montana

Meaningful Use "To Do" List

Pharmacists:  An Untapped Resource in Integrated Care


 2015 Cover Montana Outreach & Enrollment Summit

Capital Link webinars available
We are pleased to have Courtney Buys join MPCA as our 2015-2016 AmeriCorps VISTA- Volunteers in Service to America member. A University of Vermont graduate, Courtney's project will focus on Outreach and Communication in order to increase awareness and utilization of the Health Insurance Marketplace for low-income Montanans. Welcome Courtney!  


Courtney Buys | AmeriCorps VISTA 

Communication and Outreach Coordinator

Montana Primary Care Association

(406) 465-3267



Cover Montana

If you have not viewed it already, be sure to check out the new Cover Montana website. The site is a collaboration between the Montana Primary Care Association and a growing group of other outreach and enrollment stakeholders. Cover Montana is a central place to refer folks who need basic information and to find a local enrollment assister. Health Centers can also join the Cover Montana Community and be listed as a partner or sponsor on the site. Check out the current partners here: http://covermt.org/about-us/ .

 The first Cover Montana print resources are out, and more are in the process of being printed. A new "child and families back to school resource", which will be distributed to participating schools across the state, is also in the works. If you are interested in more information about how to join and have your health center listed, or to request printed Cover Montana resources, email Olivia at MPCA:  oriutta@mtpca.org.  

helpMontana HELP Act Update - stay up to date on Medicaid expansion

Since the legislative session, the Montana Department of Public Health and Human Services has been busy drafting a waiver to submit to CMS. We expect that they will finalize that waiver sometime soon and will begin a process to gather public input. In order to keep interested parties in the loop, DPHHS has put together a webpage and an email sign-up form. Make sure that you check out the webpage:  http://dphhs.mt.gov/medicaidexpansion and sign up to receive emails. Once the waiver is final, we can expect a series of public hearings on the waiver and we want to make sure that health centers are involved. Once we have the dates and locations of those meetings, MPCA will be in touch about how you can get involved. If you have any questions about the process, don't hesitate to reach out to Olivia at MPCA: oriutta@mtpca.org


Meaningful Use

meaningfulusetodolistMeaningful Use "To Do" list

Even though we are still waiting for CMS to release the final MU ruling for 2015 (should be out later this month), there are actions that you can be taking in the interim to set your center up for success:

  1. Activate any new EPs in the PECOS system
  2. Register any new EPs with Medicare/Medicare EHR program
  3. Determine your Medicaid eligibility
  4. Implement Patient Portal functionality in your EHR
  5. Validate CQM data for needed measures
  6. Schedule/perform your security risk assessment
  7. Run current year MU reports and identify gaps

broadbandmapUse the National Broadband Map to Determine Broadband Speed in Your Area

The National Broadband Map (NBM) is a searchable and interactive tool that allows users to view broadband availability across every neighborhood in the United States.

The NBM is particularly helpful for providers in the EHR Incentive Programs that need to determine their broadband download speed for exclusion criteria. Providers can use the NBM to search, analyze, and map broadband availability in their area to determine if these exclusions apply.


Organizational Transformation 




GRANTS MANAGEMENT BKD BOOTCAMP, Sept 9-10, 2015, Bozeman, Montana   


Make sure your health center financial area is in compliance with federal budgeting, reporting and other requirements.  The Montana Primary Care Association is sponsoring the BKD Grants Management Bootcamp for CFOs, CEOs, Finance Staff, Board members, etc.  on September 9-10, 2015 in Bozeman Montana!   This acclaimed 2 day training by BKD has an action step focus with an emphasis on compliance.  See http://events.constantcontact.com/register/event?llr=iortwgkab&oeidk=a07eb8ddwcl7c6819c5   for the brochure, course summary, and registration.    Registration is limited so don't tarry!


The two day workshop will be $250 per registration with a 10% discount for multiple registrations from the same organization.  Participants will receive binders and flash drive with key regulations, sample policies, etc.    Email bkienlen@mtpca.org for more information.



emsShould EMS develop a community paramedicine program in Montana?   Stakeholders are invited to a meeting on September 16th, 10 - 5   p.m. in Room 152, Helena Capitol Building.  Experts will describe other state's efforts in community paramedicine services including preventive medical assessment and care, chronic disease assessment and management support, post-discharge follow-up and support, and transportation/referral to other community and social service resources.  Contact Jim DeTienne, 444-4460, jdetienne@mt.gov  for more information.  Conference call connections may be possible.




pharmacistsPharmacists:  An Untapped Resource in Integrated Care

Carla Cobb, RiverStone Health pharmacist and past president of Psychiatric and Neurologic Pharmacists has an article "Pharmacists: An Untapped Resource in Integrated Care" featured in SAMHSA's July 2015 newsletter:    http://www.integration.samhsa.gov/about-us/esolutions-newsletter/e-solutions-july-2015#feature .  Carla outlines the important role clinical pharmacists can play within integrated care providing comprehensive medication management and reconciliation preventative care services, patient education and collaborative care.   Read more.


You can sign up to receive the free monthly newsletter from the Center for Integrated Health Solutions at http://www.nccbh.net/profiles/enteremail_sub.htm 




corpcomplianceCorporate Compliance

Each month, tips will be shared on how to have a quality corporate compliance program at your health center. Having a good compliance program is necessary for Compliance with Office of Inspector General,  Section 330 regulations, and Medicaid/Medicare as well as being able to meet the future mandatory Affordable Care Act corporate compliance program condition for Medicare, Medicaid and CHIP program enrollment.  A good program demonstrates commitment to honest responsible corporate conduct, helps identify/prevent illegal and unethical conduct as well as improves quality of patient care.  A corporate compliance officer should be appointed at each health center who reports directly to the chief executive with periodic direct reports to the Board of Directors.   A good option,  especially for CHCs with smaller staffs, is to share compliance tasks with a committee.    Look for the personal qualities of integrity, sound judgment, leadership skills, assertiveness and approach-ability as well as expertise with health care industry operations and compliance.  If your health center has not designated a compliance officer, do so soon and send contact information to mlevine@mtpca.org to get on a list for any future mailings on compliance. 




Billing and Finance



It's time to check your systems to assure readiness for the October 1, 2015 ICD-10 start date!  By now you should have the following completed or near completion:

1)    Training for coders, billers, providers and clinical staff and other staff

2)    Provider Documentation Meets ICD-10 specificity

3)    E H R updated, reporting revisions, and problem list updates in progress

4)    Forms and policies updated

5)    Tested Systems and clearinghouses, payers, vendors readiness

6)    Budget and Contingency Plans  to be ready for decreased productivity and payment delays


Your CHC's ICD-10 Coordinator has access  to lots of resources to help your CHC have a successful transition!  

CMS has released "Clarifying Questions and Answers Related to the July 6, 2015 CMS/AMA Joint Announcement and Guidance Regarding ICD-10 Flexibilities," which provides answers to the most commonly asked questions. Keep Up to Date on ICD-10 by vising the CMS ICD-10 website and Roadto10.org for the latest news and resources to help you prepare. Sign up for CMS ICD-10 Industry Email Updates


      Get Ready Now with the New CMS Quick Start Guide or visit  cms.gov/ICD10 for free resources, including the Road to 10 tool. 


     The PMG Blog at  http://www.gopmg.com/pmg-blog/item/62-aca-icd-10-success-make-your-own-luck.html has some interesting discussions and webinars on getting ready for ICD-10!


     Montana Medicaid ICD-10 Testing available-Contact Contact Tom Keith or Janet Reifschneider, or call Provider Relations at 1.800.624.3958.


    Free MT Medicaid Webinars in 2015:  http://medicaidprovider.mt.gov/training


    Free On-Demand AAPC Webinar: How to Prepare for ICD-10 Now  at https://www.aapc.com/webinars/how-to-prepare-for-icd-10-now.aspx?utm_source=ICD10online&utm_medium=email&utm_campaign=ICD10Webinar-6-26-15   BONUS of $500 worth of free ICD-10 resources, including ICD-10 Training Implementation Manual  and ICD-10 Crosswalks


   Susan Dean Workshops  August 27-28 Billings https://medicaidprovider.mt.gov/icd10#210403732-announcements-and-upcomings-events


     ICD-10 and DSM Coding Webinar:  Aug 20th 11-12 a.m. Behavioral Health ECW Workgroup Call, Click here to Register or email: rosa.white@eclinicalworks.com




healthcareHealth Care Payment Learning and Action Network

The HHS Health Care Payment Learning and Action Network (http://innovation.cms.gov/initiatives/Health-Care-Payment-Learning-and-Action-Network/  ) has been launched to create a forum for public-private partnerships to advance value-based health care payment models.  All payers, providers, employers, purchasers, consumers and states are invited to participate

in the network. The network will move the Medicare program toward paying providers based on the quality, rather than the quantity.

Participants will be asked to participate in reporting progress toward alternative payment model goals to meet goals of 30 percent alternative payment model penetration by 2016 and 50 percent by 2018.  Alternative payment models include Accountable Care Organizations (ACOs), bundled payments and advanced primary care medical homes. 



Upcoming Events

 champsPlease join CHAMPS and Colorado Community Health Network (CCHN) for more of the  2015 "Lunchtime Learning" Professional Skill Development Distance Learning Series!  These six one-hour webcasts take place between April and September, and are designed to provide professional and skill development to CHC staff.  Staff members from all levels of the health center are welcome.  All events are FREE for participants from Health Center Program Grantees, FQHC Look-Alikes, and Primary Care Associations in Region VIII!


All events take place on Wednesdays from 12:00-1:00pm Mountain Time / 1:00-2:00pm Central Time:

Event #1: Student Loan Management and Repayment Options (broadcast April 15, 2015 - archive available)

Event #2: Customer Service: The Art of Caring (broadcast May 20, 2015 - archive available)

Event #3: Civility in the Workplace: Creating a Friendlier and More Productive Work Environment (broadcast June 17, 2015 - archive available)

Event #5: Aug. 19, 2015, Facilitation of Problem Solving

Event #6: Sept. 16, 2015, Cultural Competency


Registration is Open for Events 5-6!  Please register for each event separately.  

suicideThe Primary Care Provider's Role in Preventing Suicide
Monday, August 24, 2015, 11:30-12:30 pm Mountain

Register at: 


Primary care physicians can play an important role in assessing and managing suicide risk given that nearly half those who die by suicide are in contact with a primary care physician within one month of their death. This advanced practice webinar moves beyond the basics of suicide prevention with real implementation strategies to improve systems of care to achieve zero suicides.


Become familiar with Zero Suicide by reviewing the Zero Suicide website and  The Emerging Zero Suicide Paradigm Webinar.



 bootcampSAVE THE DATE: September 9 and 10th, Grants Management - CFO Boot Camp, Bozeman, MT


This two day workshop will be presented by David Fields, CPA and Catherine Gilpin, CPA, BKD. This training will offer valuable guidance, concepts and best practices regarding compliance and grants management. Upon completion of this program, participants will be able to: *Describe 330 grant program requirements *Identify rules for spending 330 grant and other federal grant money to improve statutory compliance and *Discuss required elements of grant application, UDS, FFR and other reports


Financial staff, CEO's and other CHC staff are welcome to attend!  More information will be emailed to all CHC CEOs and CFOs as arrangements become finalized. Others can send request for information to mlevine@mtpca.org



managingforsuccessManaging for Success Workshops to be held In Billings (at RiverStone Health) on October 13th and 14th, and in Missoula (Partnership Health), October 29th and 30th!  Registration now open - click here.


HR Law:  See the proposed changes to Fair Labor Standards act rules on overtime pay:  http://www.dol.gov/featured/overtime/ 



outreachSave the Date for the 2015 Cover Montana Outreach and Enrollment Summit

    • Please Save the Date for the 2015 Cover Montana Outreach & Enrollment Summit, October 14th and 15th in Helena, MT.                                                                                                                                           The Summit is a hands-on training opportunity for those working on outreach and enrollment with the new Health Insurance Marketplace. Attendees will receive up-to-date training on best practices for outreach, enrollment, health insurance literacy, working with special populations, and more. The first Summit was held in 2014 and we are working to make the 2015 Summit better than ever! Registration will be opening soon.  Please save the date!                   http://events.constantcontact.com/register/event?llr=iortwgkab&oeidk=a07eb72wl3f9e6ff10a


 **PAST and FUTURE Capital Link webinars available online CapitalLinkOLD

If you are unable to attend these webinars, recordings will be available to FQHCs and PCAs here on our website along with all of our other past webinars. Find complete descriptions of all upcoming webinars here on our website.


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