West Texas we are going to Tampa Bay, Florida for Nazarene Youth Conference in July summer of 2023!!!
I’m your NYC Coordinator for West Texas and I wanted to try to get you all the details!
TRAVELING TO NYC:
Believe it or not we will be flying to Florida for NYC! With the cost of travel right now it is actually cheaper for our group to fly rather than drive. With this I know you will have so many questions. Know that we are still in the planning phases and can not even purchase our flight tickets as we are too far out. Know that you can not use your own mileage / flight rewards for this trip. We work with someone who helps us find group rates as this is such a large trip and we will be keeping the planning all together. Please note that there is no requirement to be vaccinated to fly. Since we are flying if you have students who are going to be the younger age; they will need to start planning to get their student a Texas I.D. card as they will not have a drivers license to be used for flying. (A passport will work fine too).
STUDENTS ATTENDING NYC:
Nazarene Youth Conference 2023 is for students who have completed 8th - 12th grade by time of event; July 2023. (So teens who are going into 8th grade fall of 2022 and Senior class of 2023 are eligible to attend as a student!)
SPONSORS ATTENDING NYC:
This is a big question. Please note that NYC Headquarters are very strict about our Student / Sponsor ratio. This is going to come down to each church’s number of students they have attending. Please be aware that it is recommended that the Youth Pastor / Spouse are the first two chosen to attend as sponsors for their group. Our ratio is 8-10 Students to every Sponsor. You must be at least 23 years old to attend as a sponsor.
WHAT TO DO FIRST:
Right now the most important thing is to start TALKING about NYC ’23 to your students, parents and your church!! I suggest you plan a Parent / Student meeting to go over all the things and get them talking about NYC. Have former students come and share their experience. Some parents/teens are going to know exactly what this is. For some this is going to be the very first time they hear about this event! Please get posters / make postcards / flyers anything to spread the word to your church!
ALL REGISTRAION / PAYMENT / WEBSITE LINKS:
Register by October 15th 2022 to lock in the $450 registration price.
Registering October 16th 2022 - January 15th 2023 price is $550.
Must be registered by January 15th to attend NYC ’23.
Must have at least $650 paid towards trip by January 15th 2023.
Trip must be paid in full by May 15th 2023. (Student + Sponsor prices are the same $1,550 total)
In this email you will notice there are a few documents:
- West Texas NYC ’23 Links (registration, payments and website)
- WT NYC ’23 Letter to Parents
- Price of NYC Breakdown
- NYC Promo Video
- NYC23 Flyer
- QR codes for Registration, Payment + website
- A flyer with QR on them for your printing purposes
- NYC Payment Plan (EXAMPLE! Please note this is an example to try to help stay on top of payments for NYC. The only two dates that are non negotiable are: getting registered by January 15th, 2023 and having at least $650 paid towards trip by this date. May 15th 2023 trip must be paid in full.)
If you would like to get some of the design elements for your own designs purpose please let me know. This will be for your advertising / communicating materials. Know that as a whole district at the event we will have Gear / Shirts made to wear during the conference.
I hope this gets you off on the right start and you are excited!! I encourage you to please spread the word to your church leaders! We want to make sure everyone is aware and ready for this once in a lifetime experience!
I ask that you ask your Youth Pastor / Leader questions first. And then if they are unsure you can always reach out to me.
Thank you kindly,
Kelsea Gale Beville
Communication Director | Graphic Designer