Important Reminders about Wage Reports | | |
Submitting monthly wage reports is one of the most important responsibilities
Authorized Agents have. These reports keep your employer’s account up to date with IMRF and ensure your employees receive service credit toward the benefits they are earning.
Late or missing reports can delay or prevent your members from receiving their benefits in a timely manner.
Below is important information about Wage Reports to always keep in mind.
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The monthly Wage Report will be available to you on the 1st of each month. Your employer must use the system-created Wage Report Data Collection available in Employer Access on the 1st of each month to submit your monthly wage report. This ensures that our system posts member service credit automatically and timely.
- Wage report invoices and payments are due to IMRF by the 20th day of every month for ALL employers.
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For some employers, a Minimum Monthly Contribution invoice will be charged on the 21st of each month and is due on the last day of the month. A delayed Wage Report may cause your employer to receive a Minimum Monthly Contribution Invoice in error. You can identify a Minimum Monthly Contribution invoice by the due date of the last day of the month and a creation date on the 21st of the month.
- Interest will be charged on any payment received after the due date. Interest charges will be invoiced after IMRF receives payment on the original invoice.
- The Employer Access Learning Center has tutorials on wage report procedures, answers to frequently asked questions and important templates.
- It is possible to make individual or bulk wage adjustments, and the Employer Access Learning Center has templates and instructions on these procedures.
| To learn more about wage reporting be sure to visit the Employer Access Learning Center to learn more about Wage Report Procedures and Wage Adjustment Procedures. |
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Don't Forget! Complete the Employer Survey by August 15!
You received the Employer Survey on August 4 from Dawn Seputis, Customer Service Director, via SurveyMonkey. By completing the survey, you will provide IMRF with important feedback that we use to make improvements to better support all of our employers.
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VAC Procedures for
Authorized Agents
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When one of your employees decides to participate in IMRF’s Voluntary Additional Contributions (VAC) Program, your Authorized Agent is required to sign and submit the form.
Employees find this form in their Member Access accounts by going to the “Documents” widget, clicking on the “Other Documents” tab, and producing the “Election to Make or Change Voluntary Additional Contributions – Portal” form.
Once the employee prints the form and makes the changes they would like to their VAC, they MUST bring the form to their Authorized Agent.
Authorized Agents are required to sign the form and enter the month, day, and year the change in the VAC deduction will begin for the employee. If this is not included, IMRF will assume the change in the VAC amount will begin on the 1st of the month.
| |  | Every User Needs a Unique Email | |
In Employer Access, every authorized user must have their own unique email address.
For example, if Betty was an authorized user and was registered using the email clerk@employer.gov. No future clerk for that specific employer can use that email address for their Employer Access.
That means when John is hired to replace Betty after she leaves the position, John cannot have an Employer Access Account using the clerk@employer.gov email address.
It is best practice for each employee to have an Employer Access Account connected to their own unique email address.
This is designed to increase security and prevent people who are no longer authorized to have access to the Personally Identifiable Information (PII) of your staff.
This also helps ensure that each user can log into Employer Access to use the appropriate tools to make the necessary updates.
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Signing Up for
Member Access
Do your employees have questions about how to sign up for Member Access?
Share this flyer to provide instructions on how to create a Member Access account and highlight the benefits of having an account.
Don't Forget! IMRF now has resources to help employers assist their employees who do not have a Member Access account here.
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2025 Election Materials Available on
the IMRF Website
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This fall there are several Board of Trustee seats that are up for election, including:
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One Executive Trustee for a 2-year term to be served from January 1, 2026, to December 31, 2027.
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One Executive Trustee for a 3-year term to be served from January 1, 2026, to December 31, 2028.
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One Executive Trustee for a 5-year term to be served from January 1, 2026, to December 31, 2030.
You can run for Executive Trustee if you are:
- Employed by an IMRF employer as chief executive officer, chief financial officer or other officer, executive or department head.
- Vested in IMRF as of December 31, 2025.
- Submit at least 3 nominating petitions from either a Governing Body or Authorized Agent who has been delegated the power to make this nomination.
If you are interested in running for the Board of Trustees, find more information here.
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Don't Miss the Upcoming
Employer Access Workshops!
Do you have questions about how to update an employee’s contact information? Or where you can find Accelerated Payment invoices? Or how to file return-to-work disability data?
Join IMRF Employer Services for a virtual open house where you can get answers to these questions and much more!
Register to get a link for one of the upcoming virtual open houses:
| | | | Upcoming Authorized Agent Webinars | |
IMRF offers online webinars for Authorized Agents to learn more about IMRF procedures, and how the fund is administered.
IMPORTANT NOTE: By law, all new Authorized Agents must attend Authorized Agent training within three months of appointment.
There are two modules to complete:
- Module 1: Introduction, Enrollment, Wage Reporting, and Termination
- Module 2: IMRF Benefits, Employer Rates, and Legislation
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August
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Module 1: Wednesday, August 13
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Module 2: Wednesday, August 27
September
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Module 1: Wednesday, September 10
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Module 2: Wednesday, September 24
October
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Module 1: Wednesday, October 8
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Module 2: Wednesday, October 22
November
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Module 1: Wednesday, November 5
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Module 2: Wednesday, November 19
December
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Module 1: Wednesday, December 3
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Module 2: Wednesday, December 17
All sessions run 9:30 AM to 11:00 AM.
Webinar Structure
This 2-part webinar series prepares IMRF Authorized Agents to perform common IMRF tasks.
Each webinar stands alone, and you can attend them in either order. Canceling your registration from just one module is not permitted.
Note: To receive a completion certificate, you must attend the online session live. Watching a recording at a later date will not result in a certificate of completion.
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Employer Access Learning Center
Visit IMRF's Employer Access Learning Center for training materials to help you complete your daily tasks. Instructions are available as PDFs, PowerPoint presentations, and MP4 videos.
| | Stay Connected with IMRF! | | |
2211 York Rd., Ste. 500
Oak Brook, IL 60523-2337 (Main Office)
3000 Professional Dr., Ste. 101, Springfield, IL 62703
Member-only Phone: 1-800-ASK-IMRF (275-4673)
Employer Contact Center: 1-800-728-7971
| | You are receiving this email because you have been identified as an Employer Contact of IMRF. As such, you cannot opt out of receiving this email. To update your Employer Contact information, log in to your Employer Access account. | | | | | |
