March 2020
What's New
@ Passport
PBS Payroll Update News

PBS 12.06.05.02, 12.05.06 and 12.04.10 Payroll and ACA updates are now all available. Changes for the new 2020 form W-4 processing are included. Check out the W-4 Overview webinar recording.
Important - Using the Year 2000 Cutoff 

PSI saves customers having to forever type the full four-digit year (2019 or 2020) during data entry by using the field titled “Year 2000 cutoff” in the Company File under the CTL menu, enabling Passport Business Solutions or CashPoint to determine if a date is 1920 or 2020. Or, any other two-digit year for that matter. 

During data entry, when you enter the year as two digits, your entry is compared to this cutoff figure. If your entry is greater than this cutoff, then the year is assumed to be 19XX. If your entry is less than this cutoff, then the year is assumed to be 20XX. 
Need Remote Access to PBS?

If you're working from home, or another location outside of the office, and need access to your PBS software, we have tools to help you connect.

Our AcuConnect® Thin Client software product enables a secure remote connection to PBS™ or CashPoint™.  This setup allows your work-from-home remote staff to run PBS or CashPoint as if they were in your office.  

Processing and distributing payroll to remote workers? PBS Payroll includes Direct Deposit/ Positive Pay and secure emailing of employees’ pay stubs.

Please contact your Passport Partner for more information. If you're not sure who to call, please contact Marti Walt - 800.969.7900 x103
PBS v12.06.06 PDF Forms Designer

The PDF Forms Designer, provides a method of combining your old PBS custom forms format with a new modernized look for your forms that are highly customizable. PDF Forms designer is being introduced for A/R invoices, C/O Invoices (packing lists, bills of lading, acknowledgements and quotes), O/E invoices and Point of Sale invoices for v12.06.06.  Please contact your partner to learn more.

There are many advantages to using the new PDF Forms Designer technology for forms printing over the older method.  Here are a few...
Are you using Positive Pay?
Implementing positive pay with your bank can go a long way towards preventing fraud within your company. Our Accounts Payable software creates Positive Pay records for transmission to your bank for an effective anti-fraud tool for check disbursements. 

  • ACH direct deposit payments for electronic AP disbursements. 
  • Keeps a full vendor history showing the details of all entry and payment activity for as long as you want to keep it. 
  • When you associate the pay-to address with a vendor, the pay-to address is printed on the vendor check.
A true story from a Passport customer
A PBS customer, (not using Positive Pay), had a former employee who had stolen a few AP checks from the company just before being fired. After he left the company. he wrote a $25,000 check to himself, which the bank cashed. 

When the customer went to the bank to explain that it was a fraudulent check, they were basically told “too bad - If you were using positive pay, you wouldn't be responsible for this check.” Ouch.

PBS’s Positive Pay feature generates a record that is transmitted to your bank on a daily basis (or whenever you have check activity). If the bank doesn't have that check with that name on it, they will not honor it. If they do honor it, the liability falls on the bank.

Although it adds a step to daily processing, all it takes is one bad check to make it worth the effort. If you are using AP or PR, we highly recommend you check out this feature which can help you avoid a potential costly situation. 
ACA Proxy Filing and ACA Full-Service
As ACA reporting deadlines loom, Passport Software can help you ease the burden of ACA filing.

We provide comprehensive IRS-certified ACA Software that is affordable and easy to use. And, we are IRS-approved to provide optional proxy submission for our software users.

Passport Software's ACA Full-Service option allows you to securely pass your ACA data over to us - we handle everything for you, including electronic filing.

The deadline to file electronically is March 31st, 2020 . Please contact your Passport Partner of Marti Walt x103 for more information.
Resource and Training Site
Passport's Product Video Training and Resource Site was designed exclusively for the people who work with PBS everyday.

  • What's new in the latest versions
  • PBS training videos by module
  • Recorded training webinars, as well as special topics
  • And many other quick tips and useful links
To GUI or not to GUI?

That is the question! Old habits die hard, but we encourage you to use the graphical screens. Although you are able to use your mouse with GUI ( Graphical User Interface), you can still use your keyboard with the familiar commands. See more
Helpful Hint from Passport Support
Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup. Backup.
Backup. Backup. Backup. Backup. Backup. Backup.

Please contact your Passport Partner for best practices.
Did you know?
Passport offers multiple business solutions in conjunction with your Passport Business Solutions™

Please Update Your Contact Information
We want to make sure that we have your most current information in our system. Please make any changes needed to help us keep your company’s contact information up to date for our newsletters, software updates and webinar notifications.
Read Reviews or Leave a Review
Reviews are not just for restaurants or products you ordered from Amazon; they're for software, too! Please take a look at what other Passport customers are saying, and while you're there, feel free to add a review of your own.
It's Asparagus Season...
Penne with Asparagus and Cherry Tomatoes 

A perfect and super simple dish for when it's not really winter, and it's not really spring!

  • 8 ounces penne pasta
  • 3 tablespoons olive oil
  • 2 garlic cloves, minced
  • 1 1/2 pounds thin asparagus, trimmed and cut into 1-inch pieces
  • Salt and freshly ground black pepper
  • 2 cups (about 9 ounces) cherry tomatoes
  • 1 cup shelled fresh peas
  • 1/2 cup low-sodium chicken stock
  • 1 cup grated Parmesan
  • 2 tablespoons chopped fresh basil leaves
  1. Bring a large pot of salted water to a boil over high heat. Add the pasta and cook until tender but still firm to the bite, stirring occasionally, about 8 to 10 minutes. Drain the pasta, reserving about 1/2 cup of the pasta water.
  2. In a large saute pan, heat the oil over medium-high heat. Add the garlic and cook until fragrant, about 1 minute. Add the asparagus, season with the salt and pepper, and cook for 3 minutes until slightly soft. Add the cherry tomatoes and peas. Cook for 2 minutes. Pour the chicken stock into the pan and bring the mixture to a simmer. Cook until the tomatoes start to burst and the stock is reduced by half, about 3 minutes.
  3. Transfer the asparagus mixture to a large serving bowl. Add the cooked pasta and 1/2 of the Parmesan. Toss well, adding reserved pasta water, if needed, to loosen the pasta. Garnish with the remaining Parmesan and chopped basil.