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Adaptive Recreation Participant & Program Rules
Be Respectful
To staff, volunteers, each other, space, and equipment
Use Kind Words
Listen When Others Are Speaking
Follow Directions First Time Asked
Stay in Supervision
Ask to use the restroom or if you need to step away
Keep Hands & Feet to Self
Be Flexible
Have FUN!
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NOTICE
It is the goal of the Adaptive Recreation program for all participants to have an opportunity for a safe and enjoyable experience. Failure to follow the code of conduct may result in verbal/written warnings, suspension or removal from future activities and programs. At any time, should Adaptive Recreation staff be concerned that a program or activity is not in the participant's best interest or well-being, staff will contact the participant and /or caregiver to discuss available options.
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Summer Camp Registration Opens at 10:00 am on Tuesday, February 17th!
Spring Program Registration Opens at 10:00 am on Monday, February 23rd!
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Remember, registration is required for all in-person programs!
View descriptions, details, and register HERE.
You can register by:
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Clicking on this link: Adaptive Recreation Programs
- Or by calling (434)970-3260 and provide them with the corresponding activity # under each program.
Please see information at the end of this newsletter for:
- Requirements to attend Overnight Trips
- Process for Waitlist Enrollment
- Cancellation Policy
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Liability forms: We are excited to welcome you into 2026 and look forward to all that this year has in store. With the start of the new year, all participants are required to complete an updated liability form. Please note that having current and up-to-date information on file is essential for program logistics and participant safety and is required for participation in all Adaptive Programming.
You can complete the liability form through this link: Adaptive Release Form - Intellistack
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I am proud to share that I have now moved into the role of Adaptive Recreation Manager with The City of Charlottesville Adaptive Recreation. Thank you all for your trust and support as we continue to grow our Adaptive Recreation program in a positive and meaningful way that provides resources, opportunities, and life enhancing experiences to our wonderful community.
As we enter the new year, updated liability forms will be required for continued participation in programs. The link to the liability form can be found in the blurb above the photo. Please also be on the lookout for an upcoming participation and feedback survey in your inboxes/future newsletters, as we look ahead to continuing to grow and improve our program in the future.
I wish you all a safe, happy, and healthy new year filled with joy, love, and appreciation.
With Love,
CC Dew
| | Featured In-Person Programs | | | | |
Music with Janet & Friends
- All Levels
- Thursday, Jan 8 & 22
- 11:00 AM - 12:45 PM
- All Ages
- Carver Recreation Center
- $10
Join your Adaptive Recreation friends for a morning of music & culture from varying decades. We will be using various rhythm instruments, dancing, and expressive arts throughout this program. For these classes we will be celebrating women artist.
Class will be held at Carver Recreation Center. Bring a packed lunch or snack with you. After music class, we will all enjoy lunch together.
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Youth/Teen Saturday Day Camp
- All Levels
- Saturday, Jan 10
- 9:00 AM - 12:00 PM
- 6 - 17 years
- Crow Recreation Center
- $20
Join Adaptive Recreation's Youth/Teen Saturday Day Camp! Once a month we will meet at Crow Recreation Center for various fun-filled activities and field trips.
Please reach out to adaptive@charlottesville.gov for questions/more information.
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Book Club at Northside Library
- All Levels
- Wednesday, Jan 28
- 4:00 PM - 5:00 PM
- 16+
- Northside Library
- Free - but pre-registration is required!
Join us the last Wednesday of the month at Northside Library as we read a story together and complete an activity.
This program is free, but registration is required, so we can make sure to have an accurate number of materials available.
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Everybody Dance Now
- All Levels
- Wednesday, Feb 4th - Mar 25
- 1:00 PM - 2:00 PM
- 16+
- Carver Recreation Center
- $5
Once a week come show off your dance moves, learn new dances, create group dances, and create lots of memories. Share laughs, smiles, and lots of friendship. This class will be taught by UVA students with adaptive recreation staff present for support.
No Class 02/18 or 03/04!
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Adaptive Water Exercise
- All Levels
- Fridays, Feb 6th - Mar 27
- 11:00 AM - 12:00 PM
- 16+
- Smith Aquatic Center
- $5
Once a week come show off your dance moves, learn new dances, create group dances, and create lots of memories. Share laughs, smiles, and lots of friendship. This class will be taught by UVA students with adaptive recreation staff present for support.
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Valentine's Dance
- All Levels
- Thursday, Feb 12
- 5:30 PM - 7:30 PM
- All Ages
- Carver Recreation Center
- $5
Join us as we dance our way to Valentine's Day! Enjoy an evening on the dance floor with Adaptive Recreation and friends. Let's spread positivity, joy, and love throughout the room.
Light refreshments will be served.
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Lunch & Movie
- All Levels
- Saturday, Feb 21
- 12:00 PM - 4:00 PM
- 16+
- Carver Recreation Center
- $25
Spend the day with your friends going out to eat and seeing a movie. Movie will be decided closer to the date of the showing. Please note, program times may vary slightly due to available show times. Lunch and movie ticket included in fee. Bring money for snacks at the theater. Drop off & pick up will be at various theater in Charlottesville.
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January Virtual Programs
We are currently offering the following weekly programs through Zoom.
Email: CC Dew to receive the links to programs.
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Yoga with Dani
Mondays, 5:00 pm - January 5, 12, 26
No class January 19
Join us for Yoga with Dani where we will practice and learn breathing techniques, mindfulness, and a combination of yoga poses and basic stretches to promote flexibility and strength throughout the body.
Supper Club
Tuesday, 5:00 pm - January 13
Make a dinner or order take out and eat together with friends for a social hour! Please have your meal ready when you log on.
Book Club
Wednesdays, 4:00 pm - January 7, 14, 21
Join us as we read a story to the group and afterwards have a discussion.
Fitness
Fridays, 10:00 am - January 9, 16, 23, 30
Grab your weights, yoga mat, some soup cans, etc. and let's work up a sweat together.
Cooking
Friday, 5:30 pm - January 16
Gather your ingredients, supplies, and let's get cooking. Join us for an hour of learning kitchen safety and how to cook/bake a healthy snack/meal.
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Winter Ball
While this is not an adaptive dance, it is an all-inclusive event offered through City of Charlottesville Parks & Recreation. Join in for a joyful celebration, make new friends, connect with the community, and enjoy a memorable night out!
Use this link to register for the dance: Activity Information - Winter Ball
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Overnight Trips
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Trips are labeled by a leveling system. (Level 1 only, Level 1 & 2 only, All Levels) This system is in place to allow participants opportunities for independence, new experiences, and self-growth within appropriate settings. Lots of research and planning is done before labeling a trip in order to meet needs, abilities, and most importantly safety of all on a trip. To learn about our leveling system please use this link Adaptive | Charlottesville, VA
- To attend an out-of-town overnight trip, a participant MUST have all required liability forms current and filled out, have attended previous day trips with Adaptive Recreation and attended the local Overnight Trip with Adaptive Recreation to Camp Holiday Trails.
- On overnight trips, participants must be able to manage behaviors appropriately and independently, follow all Adaptive Recreation rules, which are listed at the top of the Newsletter.
- You must be at least 18 years old.
- You must be approved by Adaptive Recreation Staff
- Scholarships are not available for Overnight Trips
- For inquiries and questions please e-mail: adaptive@charlottesville.gov
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Process for Waitlist Enrollment
Parks & Recreation is now using a waitlist automation feature for all registered programs.
You will no longer receive an e-mail from Adaptive Recreation staff offering you a spot off the waitlist. It will now come through WebTrac. Please review the below information carefully and reach out to us if you have any questions!
If a spot becomes available for a program, waitlisted participants will receive an e-mail from WebTrac notifying you and will give you 36 hours to accept or reject the spot.
Please note - receiving the e-mail DOES NOT mean you are automatically enrolled. You must complete the following steps!
- Click on the link in the e-mail.
- Sign into your WebTrac account.
- Go to the My Pending Enrollments page.
- Locate the Enrollment Offer that you would like to accept on the Pending Enrollments from Waitlist DataGrid. Note that the status will be Enrollment Offered.
- Click Accept (screen will appear like below). Confirm that the correct Activity Section was added to the Shopping Cart.
- Click Proceed to Checkout and complete checkout as you normally would. All Processing Prompts, Fees, Waivers, etc. associated with enrolling into the Activity Section will appear.
- You will receive an emailed Enrollment Receipt.
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Follow these same steps to reject an offer (no charge will apply) and the system will automatically offer it to the next person on the list.
Important notes!
- You will have 36 hours from when you receive the e-mail to accept the enrollment.
- You will receive a reminder e-mail 1 hour before your offer expires.
- If you do not accept or reject the offer within 36 hours, your offer will expire, you will forfeit your spot and it will go to the next person on the waiting list.
- You may also call 434-970-3260 and let our customer service staff know you were offered a spot from the waitlist and would like to register. They can assist you over the phone.
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Cancellation Policy
The following cancellation and refund policy remains in effect. Please let us know if you have any questions!
If the registered program is cancelled by Parks & Recreation due to low enrollment, inclement weather, lack of staffing, etc…. a refund for the FULL amount will be issued via the customer’s choice of refund options.
If an individual chooses to cancel their enrollment in a program, the following shall apply:
- If the cancellation is requested within fifteen (15) calendar days or more before the first class date/program, a refund for the full amount will be issued via the customer’s choice of refund options.
- If the cancellation is requested fourteen (14) calendar days or fewer before the first class date/program, a 75% refund of the registration fee will be issued via the customer’s choice of refund options.
- No Refunds will be issued after a class begins for ongoing programs.
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