Workday Finance & HR Spotlight

Today's newsletter is 394 words... a 1.5-minute read.

Don't forget! To make your W-2 election for paper or electronic today!

An electronic W-2 form will be sent to all employees coming in January.

If you prefer a paper W-2 you must elect that option in Workday by December 15, 2023. Otherwise, you will only receive an electronic W-2, which you can print at your convenience. 

The Tax Documents Printing Elections Job Aid covers how to change your Workday tax document printing elections to a paper W-2. If you have elected a paper W-2 in previous years, please review your election in Workday to confirm it is still active.

Please verify your mailing address in Workday if you elect to receive a paper W-2 to ensure that you receive your W-2 (reference the Personal Information Job Aid). Note: Primary address in Workday affects state taxation and should always reference the state you are physically working in. If you want your W-2 to be mailed to a state that you do not work in, add a secondary mailing address.

Questions:  Please contact Payrolloffice@fgcu.edu with questions.

Address Lookup Added to Workday!

Address lookup capability has been added to Workday when adding/updating your personal address on your Profile page.  

How this benefits you: Although using this feature is optional, it’s added for a more enhanced user experience. Similar to what you experience when inputting your address in a shopping website, as you type your address a pop-up will occur providing suggestions. You can either make a selection from the resulting list or keep typing to manually complete the entry.  

Impacted job aid: The Personal Information job aid.

Questions: Please contact the University Help Desk.

Workday Job Aid Updates

Did you know?...

Any new or updated job aids are marked with the icons NEW and UPDATE and are listed at the top for approximately 30 days. This is why it's important to reference the Workday Training site as part of your working routine.

Access the Workday Training page to search for job aids.

Workday Terminology

Task

A step in a Business Process that requires the user to take action, either review or approve, to move the Business Process forward.

To-Dos

Also a step in a Business Process that requires the user to take action outside of the Business Process. For example, on a faculty hire, there is a To-Do to verify that official transcripts have been received for credentialing. The To-Do step may be required to move the Business Process forward or it may be generated after the Business Process is complete.  

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