Workday Finance & HR Spotlight

Today's newsletter is 600 words... a 2.30-minute read.

Requesting Security Comes to Workday!

The task Request Security Assignment to request role-based security groups for HR, Finance and Payroll roles in Workday went Live on Monday, January 13^th.

What this means: Currently Workday Finance and Payroll security is requested through paper form. With this new process, the form will no longer be required. You will be able to submit the request for security within Workday and approval will be captured through the business process. 

There are 9 available roles to request for Finance and Payroll.

• Accounting Adjustment Initiator
• Activity Analyst
• Budget Amendment Initiator
• Cost Center Coordinator
• Cost Center Analyst
• Cost Center Manager
• FGCU Card Reconciler
• FGCU Payroll Accounting Adjustment Initiator
• Timekeeper

If a worker already has a role, an error message will appear:

For Cost Center Coordinators and FGCU Card Reconcilers, an Alert will appear when the role has been assigned to another worker. If you choose to assign the role to a new worker, the role will be automatically removed from the existing worker.

HR roles are currently requested through email. The new process will allow roles to be requested and approved through Workday.

There are 7 available roles to request for HCM. Any other roles still need to be requested via email.

• Administrative Support
• Administrative Support Top Level 
• FGCU One-time Payment
• FGCU Termination Notifications
• FGCU View New Hires Information 
• HR Business Partner
• Rate Report Access

What to do: Access the Request Security Assignment job aids for HR and Finance and Payroll for complete steps.

Questions: Please contact Rene Ackerson or Kyle Ray with any Financial & Payroll questions and Saundra Hartman with any HR questions. 

Workday Job Aid Updates

Update! Internal Service Delivery

This job aid covers the process that allows departments to pay for goods or services another internal department provides.

New! Mileage Calculation

In an effort to make calculating mileage easier in an expense report, a mileage calculator has been added with Google Maps integration.

Simply enter the start and end addresses. No attachment needed!

Mileage Calculation Job Aid

Just in Time Updates & Reminders!

Don't forget these handy resources on the FGCU website...

Questions:  Have a general Workday-related question or want to see a topic covered in a future newsletter? Use the Workday Contact Us form.

Need to Report a Workday Issue?

Empowering the University Community to achieve new digital possibilities