Issue 12 | July 2020
Only 3 Days to Workday!
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Building FGCU's Future Together

Welcome to the Workday newsletter, a publication designed to keep you informed about our Workday project at FGCU and introduce you to exciting features!

Feature Spotlight


Workday Training is Here!
Virtual Drop-In Labs Have Begun - Find a Session!



Get Prepared!


  1. Begin with "Getting Started in Workday" Training- Comprehensive recordings and step-by-step guides (Job Aids) have been prepared to get you started in Workday before Go-Live! Learn how to log in and navigate Workday, view and edit your profile, and locate important alerts and updates. WATCH NOW
  2. Review Role-Based Training Materials - View the videos and Job Aids designed to assist you with learning Workday Time Tracking, Procurement, Budget, Recruiting and more! Visit our Training page: VIEW NOW
  3. Identify a Virtual Drop-In Lab to Attend - Save the Date! Sessions will feature Subject Matter Experts (SMEs) ready to answer your questions. Topics include Time Tracking, Procurement, Budget, Recruiting, etc.! Find a date that works for you and mark it on your schedule! Visit the Virtual Drop-In Labs calendar a few minutes before the session begins and use the link provided to connect via Microsoft Teams. Please ensure that you have completed the appropriate training prior to attending a Lab.

Tracking & Submitting Time in Workday - SP and OPS
Support Personnel (SP) and Other Personal Services (OPS) employees will record their time in Workday. Timekeepers, managers & supervisors will review and approve the hours in Workday.

Learn more:



Additional Training Materials Now Available!

New videos and step-by-step Job Aids are released each week! The following courses were added on June 29:

  • Delegation Overview 
  • Internal Job applicant 
  • Payroll Accounting Adjustment 
  • Projects 
  • Recruiting-Faculty/Staff 
  • Recruiting-OPS 


Look for the " New " or " Updated " tags on recently-added content!
You Asked- Azul Answered!
Q: How long will the Workday Training Tenant be available?

A: The Training Tenant (FGCU5) will be available through the end of August 2020. Utilize the Training environment to practice using the functions and features of Workday without impacting live data or processes. Begin with the "Getting Started in Workday" training materials available on the Training webpage .
Have a question?
Check out the FAQ section of the Workday website or use the Contact Us Form .

All University faculty and staff will use Workday!

Gulfline Changes - Many functions previously found in Gulfline will now be available in Workday. As a result, time submission, emergency contact information and more will no longer be available in Gulfline. Pay stubs will be available in Gulfline until August 2020.

No changes to the Faculty Services menu, which includes Grade entry, will be made at this time. 

Payroll Update - The Payroll calendar has been updated beginning with Payroll 14. View new Payroll calendars on the Office of the Controller website .

Workday Launch Checklist - Your essential "to-do" list at Workday go-live! The Launch checklist is designed to help you perform tasks such as verifying your home address and phone number, adding emergency contact information, and reviewing payment specifications for payroll and reimbursements. Check your email on July 6 (Go-Live) for more details.
Team Member Spotlight
David Vazquez
If you see David,
ask "What's new in Workday?"
Name : David Vazquez

Role at FGCU: Assistant Vice President, University Budgets, University Budget Office

Role on Project Team: Budget Lead

Most exciting thing about Workday :

"Workday will allow easier access to budget and financial data, bringing things together in one singular platform.

The online business processes and approvals will reduce the need for paper and/or emails with documents requesting action. It will be handled in the system.

Details regarding transactions can easily be uploaded and attached to entries, thus storing all needed supporting documentation.
                        
Navigation is based on English language and terms, not series of letters that must be memorized.

The Workday application and the overall platform design will let me stay in the system even when I am away."
Visit the Workday website for more information!
(Click this banner anywhere it appears to visit the FGCU Workday website.)