January 2021
HR & Safety News, Insights and Updates
Consultstu LLC delivers fractional human resources services to small/mid businesses.
Our monthly newsletter keeps keeps clients and friends up to date on important
law updates, news and trends. 
Get 2021 Started Right - HR Action Items
Welcome to a new year (goodbye 2020)! To help you transition HR smoothly into 2021, we have created a checklist of 10 HR actions for Florida employers. Here are the first 4 items.

  1. Update your Applicant New Hire packet with 2021 forms with 2021 W4 form
  2. Download, print and post the 2021 Florida Minimum Wage poster.
  3. Update your hiring process to comply with Florida's new E-Verify law (keep copies of employee documents used for the I9 form). Read more.
  4. Decide if you will take down the FFCRA poster (ended 12/31/2020) or voluntarily allow employees to use their remaining time (if eligible) through 3/31/2021.

Contact our office for the complete 10 Point HR Checklist for 2021, or check our website blog post on Friday, January 8, 2021, for the entire list (click the website link above).
Can Employers Require COVID-19 Vaccinations for Employees?
On December 16, 2020, the Equal Employment Opportunity Commission (EEOC) issued guidance that allows for employer-mandated vaccines. According to the EEOC, employers may implement a mandatory vaccination policy because vaccines are not “medical examinations” under the Americans with Disabilities Act (ADA) – but a third-party administrator should administer the vaccine so that medical information gathered by the vaccine administrator – health screening questionnaire, etc.. – is not gathered by the employer. 

Florida's New E-Verify Law Mandates that Certain Employers Must Use E-Verify Beginning January 1, 2021
Tallahassee, FL - Effective January 1, 2021, Florida joined a growing number of states that mandate some use of E-Verify for certain employers. Governor Ron DeSantis signed legislation that will require all public employers, including local school districts, public universities, and colleges, and state and local agencies, as well as their private contractors, to use E-Verify. Employers that are not required to use E-Verify, must now keep copies of employee's documents used to complete Section 2 of the Form I9.

Going up! 2021 FL Unemployment Tax Rates
Due to the pandemic, the Florida Department of Revenue has determined that in 2021, businesses will need to pay more toward unemployment insurance. 2020 was a record year for mass unemployment and unemployment claims in Florida. Florida’s trust fund spent $3 billion between March and November paying unemployment claims. In 2020, a business paying the minimum reemployment tax rate paid $7 per employee over the year, and in 2021 this will increase about 300% to $20.30 per employee (a tax increase of $13.30 per employee). Watch for tax rate notices coming out soon. Here is how Florida DEO calculates your Reemployment Tax Rate. Effective January 1, 2021, the minimum rate is .0029 (.29%).
HR Question: What is the IRS business mileage reimbursement rate for 2021?
Answer: 56 cents. On Dec. 22, 2020, the Internal Revenue Service (IRS) issued the 2021 optional standard mileage rates, which are used to calculate the deductible costs of operating an automobile for business. The 2021 rate is 56 cents per mile driven for business use, down 1.5 cents from the rate for 2020.