Hello Clubsigners!

Thank you for reading your November 2026 Clubsigner Newsletter. We have some important updates and announcements to share with you below.

SAVE THE DATE:

Sexual Violence Prevention Training will take place on Thursday, February 25, 2027 from 6PM to 8PM in the Davis Center.

More information about this mandatory training to come.

CLUBSIGNER RESOURCES

From the SGA BUSINESS OFFICE

Reimbursements - Rules & Reminders

• If an RSO must purchase items or services off-campus (instead of in-office with an SGA card), they must receive approval via spending request ahead of time, and then request approval for a reimbursement.  
• RSO's can receive approval for a reimbursement via the chat in Rally Point, by speaking in person to SGA staff, or via email to sgapayments@uvm.edu. This must be obtained ahead of time unless the payment is an emergency.  
• SGA only provides reimbursement for unapproved items in emergency situations where the safety or security of a club and its members is at risk. Notice must be provided to SGA in these circumstances as soon as possible, during or after the situation, by email to sgapayments@uvm.edu or by calling SGA at 802-656-2053. 
• Only clubsigners can complete the form. This means if a club member (who is not a clubsigner) pays for something out of pocket and needs a reimbursement, the clubsigner must submit the form on the club member's behalf.  
• Documents needed for a reimbursement include: 
• All receipts 
• A redacted bank statement showing that the payment has processed (and is not pending) 
• Itinerary if the purchase is for an event 
• A signed W-9 
• Processing a reimbursement takes at least 30 days.  
• All reimbursement request forms must be submitted within 30 days of the purchase.  
• Have questions? Email sgapayments@uvm.edu  

Fundraising Requirement Reminder

If your RSO has a 130 account (budgeted funds), you are required to fundraise.

• How much do you need to fundraise?
• The amount you must raise can be found on your FY '27 budget. You must collect/raise this amount by the end of the academic year.
• What counts toward this requirement?
• Your 131 account (fundraised funds) money received and collected this academic year counts toward this requirement (e.g. any checks or money deposited from bake sales, dues, merchandise, any money collected in a payment portal, etc.)
• Your 311 account (donated funds) money received (e.g. LUVMyClub funds, donation checks, etc.)
• What happens if you don't meet the minimum required fundraising amount?
• If you do not meet your RSO's fundraising requirement, money will be deducted from your RSO's budget next fiscal year.
• Unsure where to start?
• Email sga.finance@uvm.edu to learn more about the requirements.  
• Setup a payment portal in Rally Point to collect money online via card. 
• Send an email to sgapayments@uvm.edu or stop by the office (Davis Center 311C) for some ideas on what other clubs have done.

View the Quarter 1 Budget Reporting at the Q1 Expenses tab in the link below:

IMPORTANT: Remember to track both expenses AND revenue!

Contact Info

Bethany Wolfe (she/her), SGA Business Manager: bethany.wolfe@uvm.edu

Doug Stewart (he/him), SGA Business Associate: doug.stewart@uvm.edu

Grace Peterson (she/her), Assistant Director for Recognized Student Organizations: grace.peterson@uvm.edu

Jshauna Bruning (she/her), SGA Business Operations and HR Associate: sgapayments@uvm.edu

Meg McCormack (she/her), SGA Office Coordinator: margaret.mccormack@uvm.edu

Send your receipts to: sgareceipts@uvm.edu

Not sure who to email? Send one to uvmsga@uvm.edu and we'll point you in the right direction!

Thanks for reading! Please reach out with any questions you may have.

~ The SGA Office Staff