Subject: Important Dates – Bellalago HOA Board Election

Dear Bellalago Community Members,

It’s time to make your voices heard! Your participation is key to selecting representatives who will uphold the interests of our community. Please mark these important dates:

October 30: Meet & Greet the Candidates at the Bellalago Amenity Center (Old Sales' Office) at 6:00 PM. This is your chance to connect with the candidates, ask questions, and learn more about their visions for our community. To get a head start, visit BellalagoNews.com or check the community website. Can’t attend in person? Look for an email from FirstService Residential with instructions on how to join remotely!

November 12: Last Day to Cast Your Ballot! Keep an eye out for your electronic ballot if you opted in previously; otherwise, our management company will be mailing out ballots shortly. Every vote counts in shaping the future of Bellalago!

Your involvement ensures that our HOA reflects the voices and values of everyone in our community. Let's come together and make a difference!

Warm regards,

George Almodovar

Licensed Real Estate Broker,

Your Humble Servant, The Puerto Rican Cowboy

Asunto: Fechas Importantes – Elección de la Junta de HOA de Bellalago

Estimados miembros de la comunidad de Bellalago,

¡Es el momento de hacer oír sus voces! Su participación es clave para elegir a los representantes que defenderán los intereses de nuestra comunidad. Marquen estas fechas importantes:

30 de octubre: Encuentro con los candidatos en el Centro de Amenidades de Bellalago (antigua oficina de ventas) a las 6:00 PM. Esta es su oportunidad de conocer a los candidatos, hacer preguntas y aprender más sobre sus visiones para nuestra comunidad. Para obtener información previa, visite BellalagoNews.com o consulte el sitio web de la comunidad. ¿No puede asistir en persona? Busque un correo de FirstService Residential con las instrucciones para unirse de forma remota.

12 de noviembre: ¡Último día para emitir su voto! Esté atento a su boleta electrónica si optó por ella anteriormente; de lo contrario, nuestra empresa de administración enviará las boletas por correo en breve. ¡Cada voto cuenta para dar forma al futuro de Bellalago!

Su participación asegura que nuestra HOA refleje las voces y valores de todos en nuestra comunidad. ¡Unámonos y hagamos la diferencia!

Saludos cordiales,

George Almodovar

Licenciado de bienes y Raices, Su Humilde Servidor, El Vaquero Boricua

𝐏𝐥𝐞𝐚𝐬𝐞 𝐧𝐨𝐭𝐞, 𝐭𝐡𝐢𝐬 𝐢𝐬 𝐚 𝐫𝐞𝐬𝐩𝐨𝐧𝐬𝐞 𝐭𝐨 A board member 𝐚𝐥𝐥𝐞𝐠𝐞𝐝𝐥𝐲 𝐫𝐞𝐪𝐮𝐞𝐬𝐭𝐢𝐧𝐠 𝐭𝐡𝐚𝐭 𝐭𝐡𝐞𝐢𝐫 𝐇𝐎𝐀 𝐄𝐦𝐚𝐢𝐥 𝐫𝐞𝐦𝐚𝐢𝐧𝐬 𝐩𝐫𝐢𝐯𝐚𝐭𝐞.

In the State of Florida, HOA board members’ official email addresses are typically considered part of the association’s records, subject to statutory transparency requirements under the Florida Homeowners' Association Act (Chapter 720). These statutes do not support withholding access to official contact information, as it enables homeowners to engage with board members on association matters, promoting accountability and open communication.

Key Points on Official Email Transparency:

Accessibility of Records: The Florida Homeowners' Association Act requires associations to keep certain records, including official contact methods like board members’ email addresses, accessible to members. Official emails, used for board business, are therefore generally not considered private and should be available to homeowners to support open lines of communication.

Distinction from Personal Information: While the law protects board members' personal contact information, official emails created for HOA purposes (e.g., "boardmember@hoa.com") are distinct. They are often classified as association records, especially if used for communication regarding association business. Thus, limiting access to these official emails could be seen as contravening the transparency mandate under Florida law​ (HOA ALLIANCE) and/or (FLORIDA CONDO & HOA LAW BLOG)

HOA Policies and Transparency: Many Florida HOAs set up specific policies that endorse the use of dedicated official email accounts for board-related communications. This ensures that communication remains accessible to members while protecting personal privacy. Official HOA email addresses help maintain professionalism and transparency, allowing homeowners to communicate concerns or requests to board members directly and openly​

(HOA ALLIANCE)

If an HOA board wishes to withhold official email addresses or to remain private, it should consult its governing documents or legal counsel to ensure alignment with Florida’s HOA transparency standards.

Puntos clave sobre la transparencia de correos electrónicos oficiales:

• Accesibilidad de los registros: La Ley de Asociaciones de Propietarios de Viviendas de Florida requiere que las asociaciones mantengan ciertos registros, incluyendo métodos de contacto oficiales, como las direcciones de correo electrónico de los miembros de la junta, accesibles para los miembros. Los correos electrónicos oficiales, utilizados para asuntos de la junta, generalmente no se consideran privados y deberían estar disponibles para los propietarios para apoyar las líneas de comunicación abiertas.

• Distinción de la información personal: Aunque la ley protege la información de contacto personal de los miembros de la junta, los correos electrónicos oficiales creados para fines de HOA (por ejemplo, "miembrojunta@hoa.com") son distintos. A menudo se clasifican como registros de la asociación, especialmente si se utilizan para comunicación relacionada con temas de la junta. Por lo tanto, limitar el acceso a estos correos oficiales podría interpretarse como una contravención del mandato de transparencia bajo la ley de Florida (HOA Alliance y/o Florida Condo & HOA Law Blog).

• Políticas de HOA y transparencia: Muchas HOAs en Florida establecen políticas específicas que respaldan el uso de cuentas de correo electrónico oficiales dedicadas para comunicaciones relacionadas con la junta. Esto asegura que la comunicación sea accesible a los miembros mientras protege la privacidad personal. Las direcciones de correo electrónico oficiales de la HOA ayudan a mantener el profesionalismo y la transparencia, permitiendo que los propietarios se comuniquen directamente y abiertamente con los miembros de la junta sobre preocupaciones o solicitudes (HOA Alliance).

Si una junta de HOA desea restringir el acceso a los correos electrónicos oficiales o mantenerlos privados, debería consultar sus documentos de gobierno o asesoría legal para asegurar el cumplimiento con los estándares de transparencia de las HOAs en Florida.

George Almodovar

Licenciado de Bienes y Raices

El Vaquero Boricua

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