|
NCA Events have a sound record of success for high levels of fun, excitement, review of skills that dogs and handlers can achieve, and they all have one overarching goal – that goal being that everyone who attends a water or draft test leaves the event in the same shape they arrived: safe, sound, and happy to be out in the fresh air participating in a fun day with their wonderful pets.
Since the start of our events, there have always been many places to seek guidance about event planning. Many of our regional clubs built strong mentorships between those folks who routinely stepped up to chair these events, many clubs built working event committees to help with the processes, and a lot of the “how to” has been passed on verbally too. There always have been guidelines for committees in place on the planning process as well.
Some of that information is embedded in the regulations. Some of that information is located on the website. Some of that information is located in specific files located in the Working Dog Forms links on the website. Some of it defaults to the AKC regulations regarding dog shows. Some of it lives on other links as well.
We know that may seem confusing for people who are trying to find “one” great location for “all” the answers, but that, too, is a process. The WDC is still working on some updates and consolidation of the various documents that all comprise the planning documents and recommendations, guidelines and reports that are required but here are some key points to remember when you plan your events.
Test committees:
Remember, Test Committee, that the Chair, the Test Secretary and the Third Committee member ARE “the captains of the ship”. As such, test committees have the responsibility to be on deck from first light to the last and should be the eyes and ears of all the committees. If you see it, say it! Model good sportsmanship, knowledge of the regulations and communication about any issues. Review all the safety officer guidelines, and make sure your club is in compliance with all the materials required for events. Make sure you are clear with the event about the grievance policy and timeline for filing those. Committees must have one member who is current in the Stewards of Children training and submit that information when applying for an NCA event. Regional clubs should use all their local resources and lean into the experts in their area for general ways to ensure your event is safe. Please work with your wonderful park rangers and contacts at your parks and recreation areas in advance and advise the WDC if you have questions or concerns in advance of your event.
Secretary duties and online entries:
Secretaries, please review all online entries and ensure that you are aware of all entrants complying with NCA regulations. Even though you are not typing in the entries by hand any longer, it is the secretary's job to ensure that all dogs are entering correctly. If multiple divisions are entered, double check that they are within those allowable in the regulation. No multiple divisions in draft work.” Double check your Newfoundland dogs with AKC registrations or PAL numbers. And if you are accepting all breed entries also they will appear online too and you will need to make sure all the correct information is received. It is still the job of the secretary to proof, prepare and approve.
Third Committee Members:
Not just in the event of a “grievance” Third Committee members play a vital role in being the eyes and ears of the test committee while other members are engaged in duties as well. Your contributions to the running of the event fall into the “all other duties as assigned” category at times, but you are just as important to the functioning of the test and should be available to step into many different roles as needed.
Chief Steward:
Organizes everyone! Keeps volunteers moving and assigned to roles best suited for their abilities. Makes sure all stewards are safe from start to finish of tests.
Safety Officer:
Vital role in making sure everyone has resources, understands their responsibilities to their dog and others and communicates quickly with others in the event of any incidents.
Hospitality, Fund Raising, Judges Hospitality, and MORE!
All other vital roles, with duties as determined by the test committee ‘captains’.
It takes a village to run a fun event. Thank you to all of you who do your best to make sure everyone has a great time at your working event!!
|