FEBRUARY NEWSLETTER

IMPORTANT STUFF - read it all...

SET-UP AND DISPLAY

Trade Show Set-Up

Tuesday, February 18, 9 am - 6 pm. No entry after 5 pm. You must be off the floor by 6:00 pm.

International Exhibitors

Exhibitors arriving from outside Canada should print out and bring a copy of the Canadian Border Services Letter of Recognition to avoid issues when crossing the border. This letter was emailed to your company contact.

Move-in/Move-out



• Move-in begins 9:00 am on Tuesday, February 18. Exhibitors with large equipment are asked to arrive in the morning before 10 am. No new entries to the building will be allowed after 5 pm and 6 pm is the hard close.
• The Niagara Falls Convention Centre offers standard loading docks and drive-up ramp access. You are responsible for unloading your own material. Your trucks must be compatible with the docks – no alternative ramps are available.
• Tow motors will be available on site to facilitate move-in and move-out. This service is complimentary. There are no drayage fees at the OFVC.
• Please respect the trade show coordinators, Ross, Craig and Tom and dock marshals.
• Tear-down begins at 4:00 pm on Thursday. The trade show hours are clearly posted to exhibitors and attendees alike. Attendees purchasing passes expect full value. Any exhibitor observed tearing down prior to 4:00 pm will be warned and jeopardizes their placement in the 2025 show.

Equipment Display

• All equipment is to be clean of debris and snow material prior to entering the exhibit hall. A power wash service will be available (additional cost).
• Once equipment is positioned, battery cables need to be disconnected and covered with electrical tape
• Fuel tanks need to be full and caps locked or taped to prevent opening.
• Pads are to be placed beneath tires and drip pads placed under any equipment where leaks may occur.
• Motorized vehicles may not be started during public trade show hours.
• Complete the motorized vehicle agreement and return as directed.

EVENT DETAILS

Ontario Fruit & Vegetable Convention Hours

Wednesday, February 19: 8:30 am - 5 pm  

Thursday, February 20: 8:30 am - 4 pm

Kick-Off Party

Everyone is welcome. Join us at the Back Bar, Tuesday night from 7:45 pm - 11 pm. Details 

Farmers & Friends Reception

Event takes place on the trade show floor on Wednesday from 5 pm to 6:30 pm. Light refreshments served. Exhibitors receive 2 complimentary drink tickets/booth (conditions apply). Pick up your drink tickets at the information desk prior to 4 pm, Wednesday.

Additional drink tickets (limited quantities) may be purchased on Wednesday from 10 am - 4 pm at registration.

BOOTH STAFF REGISTRATION (online)

• You are permitted 4 staff per booth to a maximum of 8. Additional staff badges will be available at a cost of $55 each. Do not register through the general visitor portal.
• Help reduce Wednesday morning congestion at registration: pick up your name badges on set-up day between noon and 5 pm.
• NEW this year - An additional scan-and-go badge station for exhibitors only beside the shuttle stop entrance. Have your bar code ready on your phone.
• The login access will be resent this morning to those companies who have not yet registered staff. Check your junk folder if you do not see it. 

PARKING

Parking is complimentary at both the Embassy Suites Hotel and the Niagara Falls Convention Centre. Exhibitors are encouraged to leave their cars parked at the hotel and use the shuttle service to free up parking space for convention attendees. Shuttle service will loop between the Embassy Suites, the Convention Centre and the Dunn St. overflow parking lot.

Shuttle Schedule

Tuesday (set up day) noon - 6 pm

Wednesday 7 am - 9:15 pm

Thursday 7 am - 5:30 pm

Arrangements for overnight parking of large trucks must be made in advance. Contact Ross Parker ross@redtrac.ca. No truck parking is allowed in the convention centre parking lot.

PROMOTE THE SHOW!

• Tag us! Use the hashtag #ofvc25 when posting about the convention on social media.