As we continue to cover the investment component of the oversight formula C+I = B+E, we move now to part four of the series. Part four will look briefly at the Sunshine Law as it applies to MPERS’ investments.
As a quasi-governmental agency, MPERS is subject to Missouri state statute including Missouri’s Sunshine Law. This law allows for members of the public to request information regarding MPERS and other public and quasi-public governmental agencies. Most of MPERS’ business records and meetings are open records and available to the public upon request.
There are exceptions to the open record requirements of the Sunshine Law for things like personnel files. There are also exceptions when it comes to certain investment records and information. Investment items that are protected from disclosure under the Sunshine Law can include investment contracts. The contract between MPERS and the investment manager is complicated, sensitive, and protected under trade secret laws. There are other documents or other details associated with other stages of some investments that are not initially open records because the details of the arrangement may compromise the transaction itself.
Although some information is not available to the public, it has been reviewed by attorneys and acknowledged by staff and consultants before entering into the relationship. While this information may be unavailable to the public, it is available to the MPERS’ Board of Trustees. The Board of Trustees is ultimately responsible for the oversight and administration of the System. The Board, however, rarely inquires about the details contained in these documents due to the collective lack of legal/investment expertise, volume of documentation, and the complex legal jargon associated with them. This is one of the reasons why MPERS has professional investment staff in place.
The executive director is the custodian of records for MPERS. The custodian of records has the responsibility to interpret and apply laws associated with disclosure and the transparency demanded of public entities. Erroneously disclosing these critical documents could result in serious financial and/or reputational damage for the System.