Office Hours:

Mon - Wed 9:00AM - 5:00PM

Thurs 9:00AM - 7:00PM

Fri 9:00AM - 3:00PM



www.dullesfarms.com

DULLES FARMS COMMUNITY

UPDATES & REMINDERS

FALL FEST FOOD TRUCK

BITE AND GRILL is coming out with a truckload of jammed packed menu items and indulgent flavors that delight your senses. 

This. Food. Truck. Is. Absolutely Delish! Everything on the truck is super fresh and intensely flavorful. Peppery, smokey, succulent and charbroiled to perfection!  

BITE AND GRILL offers variety of burgers and cheesesteaks built from fresh quality ingredients, homemade melted cheese, and hand-cut veggies, on their signature products. 

The frequent use of fresh green herbs and vegetables in all BITE AND GRILL foods made them a great flavorful choice for its patrons. Their scrumptious dishes are exquisitely curated using authentic herbs, amazing Chef’s sauces and only fresh vegetables!

Come out and check out BITE AND GRILL FOOD TRUCK for maximum flavor that satisfies many tastes! Don't miss this wonderful curbside merry-making! 

** No need to preorder... 

**WALK-UP ARE MOST WELCOME** 

Second Notice -2026 Annual Meeting Notice 

Dear Dulles Farms Homeowner:

The Second Annual Meeting Notice has been mailed to all homeowners of record and should be received next week.

Click here for the meeting notice.

Child Safety Day October 24th

The Loudoun County Sheriff’s Office is pleased to share information about an upcoming Child Safety Day taking place on Saturday, October 24, 2026, from 1:00 to 5:00 p.m. at the Village of Leesburg.

This family-friendly event will provide children and families with an opportunity to learn important safety information while participating in interactive activities and connecting with members of the public safety community.

Attendees will have the opportunity to:

• Meet members of the Loudoun County Sheriff’s Office
• Learn about bicycle and e-bike safety
• Receive age-appropriate personal safety information
• Explore public safety equipment
• Participate in interactive activities and giveaways
• Access valuable safety resources for children and families

We encourage you to share this event information with your residents and community members who may be interested in attending.

Thank you for helping us promote important safety resources and opportunities throughout our community. We hope to see you and your families there!

Thank you,

Loudoun County Sheriff’s Office

DEA National Takeback

VA Manor Tennis Court Update 

The concrete overlay has been poured at the Virginia Manor Tennis Courts. Please continue to exercise caution in this area during the construction. Work will commence on the Westridge Tennis Courts shortly and as soon as the date is scheduled, we will update the community via Constant Contact.

Compliance Responsibilities & Resale Reminders 

 Whether you are planning to stay in your home for years to come or are considering moving soon, please remember that all exterior changes require prior approval.

·    Submit Before You Install: Homeowners are responsible for submitting an exterior modification application and receiving approval before beginning any project. While property inspections are completed each year, compliance is ultimately the responsibility of the homeowner. Please note that there is only 1 inspector for the entire community, it is possible to miss items that are out of compliance. As inspections are conducted annually, something missed one year will likely be caught in a subsequent year. Resale inspections are more comprehensive, so...

·    Don't Wait Until You Sell: Please do not delay submitting applications until you decide to put your house on the market. Review timelines are fixed, and if an unapproved modification fails to meet design guidelines, resolving the issue late in the process can cause significant delays.

·    Order Resale Packets Early: If you plan to sell, do not wait until you receive an offer to order your resale packet. Waiting until the last minute risks taking open violations to the closing table.

·    Violations Convey: A property CAN be sold with open compliance violations; however, those unresolved violations convey directly to the new owners.

We Are Here to Help: If you are considering selling your home or simply want to review your property's compliance status, please feel free to reach out with questions. Our Covenants Administrator, Shelby, is happy to assist you through the process!

Fall Maintenance Reminders

With the fall season underway, homeowners are encouraged to complete seasonal exterior maintenance before winter sets in. Essential tasks include power washing siding, decks, and fences to eliminate mildew; clearing out end-of-season garden beds and leaves; and ensuring gutters are free of debris. Don't wait to receive a violation, taking care of these items now prevents property damage and keeps our neighborhood looking its best year-round!

• Power Washing: Clean siding, decks, fences, and walkways to remove mold, algae, and grime build-up from the spring and summer months. If you already have an open violation for this, make sure you take care of it before the weather gets too cold. 

• Garden Beds & Landscaping: Cut back dead perennials, clear out end-of-season garden beds, remove fallen leaves, and ensure all climbing vines or vegetation are properly trimmed back. Our Covenants Administrator will be issuing violations for unsightly gardens, please ensure you clean these areas at the end of the growing season. 

• Gutters & Drainage: Clear gutters and downspouts of fallen leaves and debris to ensure proper drainage before colder weather sets in.

Thank you for your cooperation and for doing your part to maintain the beauty of our community!

Dulles Farms Property Inspections Notice: 

Dulles Farms Annual Community Inspections Update – Virginia Manor Completed & Westridge Beginning Now Through First Weeks of November.

Dear Homeowners,

We are pleased to share that the annual property inspections for Virginia Manor have been completed!

Inspections in Westridge have begun. Walkthroughs across the entirety of the Westridge community are scheduled to be completed early November.

What to Expect During Walkthroughs:

• Who to look for: I will be wearing a high-visibility safety vest with "Dulles Farms" on the back. Feel free to stop and say hello if you see me out and about! 

• What is being inspected?: I will be looking for unapproved exterior modifications, maintenance issues like power washing and front landscaping, & other common compliance issues. 

• Preparation & Schedule: Please check your weekly Constant Contact emails for active inspection street schedules.

Thank you for your cooperation and partnership in keeping Dulles Farms looking its best!

Best regards,

Shelby

Covenants Administrator, Dulles Farms Community Association 

DulFarms@CiraMail.com | 703-542-7555

Click Here for the updated schedule

What If You Receive a Final Notice with a Hearing Date Set?



• Don't Panic, But Don't Ignore It: Reaching the final notice stage means an open item has gone unresolved. Under Virginia law, the Association must offer you due process before any monetary charges can be assessed.
• Correct it Before the Hearing: If you resolve the issue or submit the required application prior to the scheduled hearing date, the hearing can usually be canceled!
• Attend the Hearing or Request a Schedule: You have the right to speak with the Covenants Committee at the hearing to discuss the issue, share extenuating circumstances, or request an extension/maintenance plan. The goal is always to achieve compliance, not to assess fines.

Check Your Compliance

With annual inspections currently underway, please take a moment to check your account for any open violations you may have missed in the mail. Keeping track of your compliance ensures you can resolve issues early and avoid reaching a final notice, which includes a hearing date and potential fines added to your account.

You can check your status or reach out to us at any time:

• Resident Portal: Log in online to view your account status instantly.
• Email: DulFarms@CiraMail.com
• Phone: 703-542-7555

If you have any questions or need clarification on a notice, please don't hesitate to contact the office!

Received a Notice in the Mail?

Here’s How to Read It!

We know that receiving an official letter from the Association can sometimes feel intimidating, but please rest assured—these letters are not meant to be threatening or confrontational.

When a notice is sent, it is simply part of our administrative role to maintain consistent standards across Dulles Farms and keep our neighborhood looking its best. The legal language or specific rule references included in the letter are there because our governing documents require us to cite the official guidelines for full transparency, so you know exactly which rule applies.

If you receive a Notice of Violation or Courtesy Notice in the mail, here is a quick guide on what key details to look for and what steps to take next:

• Check the "Notice Type" & Header
• Notice Type: Look near the top right or center of the letter (e.g., Courtesy Reminder, First Courtesy Notice). A courtesy notice is simply an initial heads-up to let you know an item needs attention—not an immediate fine or penalty.
• Notice ID & Account Number: Keep these handy whenever you contact management so we can pull up your file instantly.

• Read the Violation Details & Location
• The body of the letter specifies the exact item observed (e.g., unapproved landscaping modifications, overgrown grass, missing shutter) and where on the property it was noted (e.g., Front Yard, Rear Yard).

• Look for the "To Bring This Property Into Compliance" Section
• The letter outlines the specific action required to resolve the issue. This usually involves one of two options:
• Correcting the item (e.g., mowing the lawn, repairing a fence, or removing a noncompliant item).
• Submitting an Application (e.g., submitting an Architectural Exterior Modification Application to our Covenants Administrator if you made a change or addition).

• Already Fixed It? Send Us a Photo!
• If you have already addressed the issue, you don't need to call—simply send an email with a photo confirmation to DulFarms@CiraMail.com and reference your property address in the subject line.

• Questions or Need More Time?
• If you have questions about the notice, need clarification on guidelines, or need extra time to complete a repair, please reach out to us right away! We are happy to work with you.

📍 Onsite Office: Westridge Clubhouse (25185 Chafee Cir)

📞 Phone: 703-542-7555

✉️Email: DulFarms@CiraMail.com

MOST EXTERIOR MODIFICATIONS REQUIRE PRIOR APPROVAL 

If you are planning on doing any exterior modifications, please review the Design Guidelines and complete the Exterior Modification Application (links below). If you have questions about exterior modifications or other covenant's related items, please do not hesitate to contact Shelby at covenantsadmin@dullesfarms.com or 703-542-7555!

24/7 Towing for Dulles Farms

Towing on PRIVATE ROADS maintained by the HOA is being enforced by Battlefield Towing for vehicles that are parked illegally. 

Illegally parking in these areas is cause for immediate towing per the Dulles Farms Parking Policy: Dulles Farms Parking Policy.

If your vehicle is towed, please contact Battlefield Towing.

The HOA Management Office does not have the authority to tow or issue violations on VDOT maintained roads and residents can contact the Sheriff’s non-emergency number at 703-777-1021 if they notice an illegally parked vehicle on a VDOT road.

~Thank you~

E-Bike and E-Scooter Safety Program

Loudoun County Sheriff’s Office (LCSO) has launched an e-bike safety program, aimed at addressing growing concerns about juvenile e-bike activity across the county. 

Residents can now submit e-bike safety concerns directly through the LCSO's online traffic complaint form at this direct link. 

For more information, click link below:

LCSO Launches Proactive E-Bike Safety Program

loudoun.gov

After Hours Dropbox

If you need to drop off applications or paperwork after management office hours or during office closures, we do have a Dropbox located at the Westridge Clubhouse to the right of the front door. The address of the Westridge Clubhouse (HOA Management Office) is located at 25185 Chafee Circle.

Please keep in mind, we do not accept HOA Assessment checks at the office. These need to be mailed to the address listed on the statement.

Association Office and Clubhouse Information

Westridge Clubhouse

(Management Office Location)

25185 Chafee Circle

Aldie, VA 20105

703-542-7555

Hours of Operation:

Mon - Wed | 9:00 am - 5:00 pm

Thurs | 9:00 am - 7:00 pm

Fri | 9:00 am - 3:00 pm

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Virginia Manor Clubhouse

25930 Lennox Hale Drive

Aldie, VA 20105

AFTER HOURS EMERGENCY

Dulles Farms Master Association:

For any after-hours issues pertaining to the single family/townhomes in Dulles Farms, please call (855) 477-CAMP.

Virginia Manor Condos: For any afer-hours issues pertaining to the Virginia Manor Condos, please call Sentry Management at 540-751-1888. Please follow the prompts to be directed to the on-call manager.

Westridge Condos: For any after-hours issues pertaining to the Westridge Condos, please call SCS at 301-446-2635.

Community Association Management Professionals

Customer Service 855-477-CAMP

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On-Site Manager:

Michelle Johnson

manager@dullesfarms.com



On-Site Administrative Assistant:

Denise Sisak

assistant@dullesfarms.com

On-Site Covenants Administrator:

Shelby Walker

covenantsadmin@dullesfarms.com